01-24-02

Nominations

Schulz is President, Shadoian is Vice President

02-01-24-1 (Serrano Sewell/Kenealey)

02-01-24-2 (Rosenthal/Mendelson)

01-24-02

Committees formed

Personnel Committee and Budget Committee come into being

02-01-24-3 (Rosenthal/Mendelson)

01-24-02

Committee membership

Personnel: Mendelson to chair, other members to be Shadoian and Serrano-Sewell.  Budget: Rosenthal to chari, other members to be Kenealey and Stowers

02-01-24-4 (Stowers/Kenealey)

01-24-02

Redistricting Task Force

Commission will appoint 3 members at meeting February 1, 2002

02-01-24-5 (Rosenthal/Kenealey)

01-24-02

Applications for Redistricting Task Force

Commission open the applications process immediately and close on COB January 30^th with statements of interest submitted to DOE.

02-01-24-6

(Rosenthal/Kenealey)

01-24-02

Redistricting Task Force – previous applications

Applications submitted to Board of Supervisors, Mayor or DOE will be considered by Commission

02-01-24-7 (Shadoian/Kenealey)

01-24-02

Ethics Commission

Chair to meet w/Executive Director of Ethics Commission to discuss organizational experiences and explore public hearings and investigations

02-01-24-8 (Mendelson/Stowers)

01-24-02

Sheriff’s Department

Invite Sheriff to discuss March elections security preparations

02-01-24-9 (Shadoian/Mendelson)

01-24-02

March election status

Director of Elections to provide written report due no later than February 1, 2002 of status of DOE preparations for March 5, 2002 election

02-01-24-10 (Shadoian/Rosenthal)

01-24-02

DHR and CSC

Chair of Personnel Committee to reach out to the DHR and CSC concerning process and policies for hiring a DOE director and Commission support staff

02-01-24-11 (Shadoian/Schulz)

01-24-02

Regular Meeting Dates

Commission to meet first and third Thursdays of the month at 7:00 pm in Room 408

02-01-24-12 (Shadoian/Schulz)

02-01-02

Redistricting Task Force Members

To appoint Claudine Cheng, Gwenn Craig, Herbert Donaldson as Election Commission appointments to the Elections Task Force

02-02-01-1

(Schulz/Shadoian)

02-01-02

Special Meeting

Commission determined that a Special Meeting should be held February 7, 2002 at 6:30 pm

02-02-02-2 (Schulz/Shadoian)

02-01-02

Special Budget Meeting

Commission determined that a Special Budget Meeting should be held February 7, 2002 at 4:30 pm

02-02-01-3 (Rosenthal/Serano-Sewell)

02-01-02

Regular Meeting Dates

Regular Commission Meeting Dates changed to 1^st and 3^rd Wednesdays at 7:00 pm in Room 400

02-02-02-4

(Rosenthal/Serano-Sewell)

02-05-02

Closed Session

Closed Session re: Director Evaluation not be disclosed

02-05-02-1 (Rosenthal/Serrano-Sewell)

02-05-02

Performance Evaluation

Director will be appraised, format due March 20 to Personnel Committee, March 6^th report on March 5 election plus report on lessons learned

02-05-02-2

(Schulz/Shadoian)

02-07-02-Budget

Supplemental Budget

Committee approves and recommends Commission approve Supplemental Budget

02-07-02-1 Budget

(Kenealey/Stowers)

02-07-02-Budget

Evaluation

Committee to recommend to the Personnel Committee, that the director’s ability to cut cost on ballot card production be used as appraisal criteria

02-07-02-2 Budget (Stowers/Rosenthal)

02-07-02-Budget

Meeting Times Schedule

Committee agreed to set regular meeting one Thursday per month at 6:30 pm in Room 416.

02-07-02-3 Budget

(Rosenthal/Kenealey)

02-07-02-Budget

Special Meeting

Set Special Meeting for February 12 at 12:30 pm in Room 408

02-07-02-4 Budget

(Rosenthal/Stowers)

02-07-02

Supplemental Budget

Budget Policy Committee recommended approval by Commission

02-07-02-1

(Rosenthal/Kenealey)

02-07-02

Recanvassing

To strike the recanvassing budget item from budget

02-07-02-2

(Mendelson/Rosenthal)

02-07-02

Sheriff’s Dept. budget item

To add $125,000.00 for Sheriff’s Dept. to budget.

02-07-02-3

(Rosenthal/Mendelson)

02-07-02

Waiver to use Admin. Services staff on election day

To ask Board of Supervisors to pass waiver to allow Admin. Services staff to work as technical support on election day

02-07-02-4

(Rosenthal/Mendelson)

02-07-02

30-day Rule

The Director seek suspension of the 30-day Rule from the President of the Board of Supervisors

02-07-02-5

02-07-02

Use of City Workers

Motion to allow use of City workers to work as poll workers on Election Day

02-07-02-6

(Mendelson/Rosenthal)

   02-07-02

Questions to the Director

Questions for the Director are to go through the Commission President in writing and re-addressed to the Director to be answered at next scheduled meeting

02-07-02-7

(Schulz/Mendelson)

02-19-02-Budget

Fiscal Year 2003

To wait for the proposed FY 2003 budget before making recommendation on March 13, 2002.

02-07-02-B-1

(Rosenthal/Kenealey)

02-20-02

Conflict of Interest

To adopt a conflict of interest code

02-20-02-1

(Mendelson/Serro-Sewell)

02-20-02

Bylaws and Stationery

To create an Ad Hoc committee for bylaws and stationery

02-20-02-2 (Mendelson/Rosenthal)

02-22-02

Director Hiring

To accept process as presented to determine the hiring of a Director

02-22-02-1

(Shadoian-Sewell)

03-06-02

Space

Commission instructs the Director to commence the search for place to house, under one roof, all election functions and report back the availability, cost, location and other associated factors.

03-06-02-1

(Mendelson)

03-13-02

Policies and Procedures

To instruct the Director to provide the Chair of the Budget and Policy Committee and the President of the Commission with all policies that govern the department, that are written and on hand currently.

031302-1

(Rosenthal/Kenealey) 

04-17-02

IRV

To direct the Director to contact all IRV vendors and request that they respond within two weeks with their costs and procedures to implement Proposition A for 2002 – 2003.

041702-2

(Stowers)

04-17-02

Commission Secretary

To make an offer of employment as Commission Secretary to Ms. Shirley Rodriques subject to the requisition being approved and Ms. Rodriques’ availability. 

041702-1

04-22-02

Budget

FEDs Waiver

To recommend that the Commission seek a waiver for the use Feds. for the November election.

042202-1B

(Rosenthal)

04-22-02

Budget

Supplemental

To request two enhancements, run off and the touch screen implementation at the same time, if the funds can be obtained.

042202-2B

(Stowers)

04-22-02

Budget

Budget

To approve the budget. 

042202-3B

(Rosenthal)

04-22-02

Budget Baseline

To pass the baseline budget that was approved by the Budget and Policy Committee and to pass it on to the Mayor’s office. 

042202-2

(Rosenthal)

04-22-02

Dismissal of Director

That the Commission decide in Closed Session that it no longer wishes to have Tammy Haygood continue as Director of Elections; the decision to be   effective immediately.

042202-1

(Schulz)

04-22-02

Appoint President

To vote in Michael Mendelson as president. 

042202-3

(Kenealey)

04-29-02

Personnel

Acting Director

To recommend the appointment of Mr.

John Arntz as Acting Director,

042902-1P

(Shadioan/Schulz)

04-29-02

Personnel

Secretary of State

The Chair of the Personnel Committee to be authorized to do all things necessary and proper to establish a contract to accept assistance from the Secretary of State for expert election advice.

042902-2P

(Schulz/Serrano-Sewell)

04-29-02

Supplemental

The Commission accept the recommendation of the Budget and Policy Committee regarding the three enhancements that totaled $790,000 and refers specifically to instant run off voting, pilot touch screen voting system and the elections process efficiency project.

042902-1

(Rosenthal/Schulz)

04-29-02

Reduction Priorities

Commission accept the reduction priorities as presented forthwith: Priority 1 will be poll workers fees by reducing hiring for the November 2002 election; Priority 2 will be ballot costs – to take measures to reduce ballot costs for the November 2002 election; Priority 3 services of the Sheriff – reduce the costs of the services of the Sheriff for providing security- $100,000.  The total to be $500,000.

042902-2

(Rosenthal/Schulz)

04-29-02

Consultants

The President to do all things necessary and proper to establish a consulting contract for expert elections consultation.

042902-3

(Shadoian/Kenealey)

04-29-02

Acting Director Appointment

That the Election Commission offer the position of Acting Director of Elections to Jonathan Arntz, effective Monday, May 6, 2002, upon submission of resume and three references and successful review and approval by President Mendelson and the Chair of the Personnel Committee, Commissioner Shadoian.

042902-4

(Serrano/Sewell/Schulz)

05-15-02

Closed Session Audio Tapes

Audio Tapes of April 22, 2002 closed session meeting not be disclosed.

051502-1

(Rosenthal/Shadoian)

05-15-02

Vernon Grigg

President Mendelson be delegated to write the response to Mr. Vernon Grigg’s, attorney for the former Director of Elections’ letter.

051502-2

(Rosenthal/ Kenealey)  

05-15-02

John Mott-Smith

Commission send a letter of commendation to Mr. John Mott-Smith for his assistance to the San Francisco Elections Department and the Commission.

051502-3

(Shadoian/Kenealey)

06-04-02B

Absentee Ballot Postage

To recommend to the Commission that it support Supervisor Daly’s proposal that the City pay for postage on absentee ballots. 

060402-1B

06-05-02

By Laws

To approve the Election Commission By Laws

060502-1

06-05-02

Absentee Ballot Postage

That the President of the Commission send a letter to the Board of Supervisors in support of the amendment to the Municipal Elections Code to require that San Francisco pay for absentee ballot postage, with the understanding that the funds not come from the DOE budget. 

060502-2

(Kenealey/Stowers)

06-29-02

Chinese names for candidates

To adopt the proposed policy for translated and transliterated Chinese names for candidates

.

062902-1

(Schulz/Stowers)     

07-08-02

Requisition for Director of Elections.

The Commission urge the Mayor to release the requisition for the Director of Elections so that the Elections Commission may appoint a Provisional Director. 

.

070802-1

07-08-02

Supplemental for Attorney’s Fees.

The Commission approve a request for a supplemental appropriation from the Board of Supervisors for legal counsel and other legal costs to the Com-mission in the matter of Tammy Haygood’s appeal to the Civil Service Commission re: termination of employment. 

070802-2

(Rosenthal/Stowers)

07-17-02

CACE

To recommend to the Board of Supervisors that the CACE cease operations. 

071702-1

07-17-02

Removal of Vice President

To remove Richard Shadoian as Vice President of the Elections Commission.

071702-2

(Kenealey/Stowers)

07-17-02

Appoint Vice President

To appoint Alix Rosenthal Vice President of the Elections Commission.

071702-3

(Kenealey/ Stowers)

07-29-02

Chinese characters

To adopt the proposed policy for translated and transliterated Chinese names for candidates.

The new policy allows candidates to provide their name in Chinese characters.   If a member of the public challenges the name, the Director may ask for supporting documentation from the candidate that demonstrates that the submitted name is the name by which the candidate is consistently identified in the Chinese community and press.  For the November 5, 2002 election, candidates to submit their Chinese name by August 9^th.  These names to be available for public inspection on August 26. Challenges to be made before noon on August 27.  The Director to make a  determination by noon August 30 and that determination to be final.

072902-1

(Schulz/Stowers)

08-07-02

Supplemental

To request a supplemental appropriation from the Board of Supervisors for lease of real estate for the DOE and any additional real estate costs   presented by the Director that are not covered in the Annual Appropriation.

080702-1

(Rosenthal/Schulz) 

08-07-02

Paid Ballot Arguments

To support the Board of Supervisor’s proposed legislation regarding paid ballot argument fees and submission deadlines.

080702-2

(Rosenthal/Schulz) 

08-07-02

California Voting Modernization Board Act

To request that the Board of Supervisors approve an application for funds under the California Voting Modernization Board Act ( Proposition 41 ).   The Department of Elections would use the funds to upgrade existing voting equipment or acquire new voting equipment so the Department could better serve voters with disabilities, or special language requirements, and implement the new system of instant run-off voting. 

080702-3

08-21-02

Waiver to allow City employees to work during Elections Day

That the Commission approve the Acting Director’s recommendation to seek a waiver from the Board of Supervisors under Charter Section 13.104.5, to permit City employees to serve as field election deputies and perform other duties for the November 5, 2002 election and the run-off following that election.

082102-1

(Kenealey/Rosenthal)

08-21-02

Provisional Director

To implement the DHR’s procedure for selection a Provisional Director of Elections including the steps described.

082102-2

(Kenealey/Rosenthal)

09-18-02

Appointment of Provisional Director

To appoint John Artnz to the position of Provisional Director. 

091802-2

(Rosenthal/Stowers)

09-18-02

Elections Department Policies and Procedures.

To adopt Elections Department Policies and Procedures.

091802-3

(Rosenthal/Kenealey)

09-18-02

DHR Employee Handbook

To adopt the City’s DHR Employee Handbook dated

July 2002 as the general guidelines for the Elections Department in its relations with employees and as part of

the Policies and Procedures for the Department. 

091802-4

10-02-02

Election Plan

To approve the Election Plan for the November 5, 2002 election. 

100202-2

10-02-02

Year-Round Staffed Elections Department

To have a general Commission policy establishing a year-round staffed Elections Department; further, that such year-round Department staff have civil service status; further,

the Director should report to the Commission, regarding structure, civil service status, and other significant factors necessary to create a politically independent, year-round Elections Department within a reasonable time after the

last election this year. 

100202-3

10-23-02

Adopt Strategica Organizational and Facilities Review.

To adopt the organizational structure of the Strategica Organizational and Facilities Review, Appended as Exhibit Two, as the Organizational Chart of the Department of Elections and that its implementation begin as soon as practicable after the fall 2002 election. 

102302-1