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Meeting Information

Elections Commission

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Elections Commission Meeting

Wednesday, December 6, 2006 at 7:00 pm

City Hall Room 421






1.         CALL TO ORDER


2.         ROLL CALL


3.                  FLAG SALUTE


4.         Introduction of New Commissioner.  Commissioner Tajel Shah, appointee of City Treasurer Jose Cisneros, was designated on November 1, 2006, and sworn in on November 20, 2006.


5.         Public Comment on any issue within the Elections Commission’s general jurisdiction.


6          Director’s Report


              Update on contract with Sequoia Voting Systems for a new voting system     November 7, 2006 Election Follow Up Report  


7.         Commissioners’ Reports


              Meetings with public officials

  Meetings with nongovernmental organizations

  Oversight and Observation activities

  Long-range planning for Commission activities and areas of study


8.         OLD BUSINESS


(a)   Discussion and possible action to approve the Elections Commission minutes for the meeting of October 4, 2006.  There were technical difficulties with the recording equipment for this meeting and the approval of the minutes were delayed awaiting input from Mr. Lou Dedier regarding a statement he made regarding the monetary amount his company would need for providing new equipment to the DoE in the future.  Decision will be made regarding whether to include this statement, if received in time for approval of the minutes at this meeting, or to approve the minutes as they stand without Mr. Dedier’s statement.


(b) Commissioners’ Reports of their activities and observations of election held November 7, 2006.  Commissioner Jennifer Meek will make her report.


(c) Discussion and possible action on Attendance Policy for the Commission.  The Mayor and the Board of Supervisors has urged all Commissions to adopt attendance policies.


(d) Discussion and possible action to approve the Elections Commission Annual Report for 2005-2006.  Sec. 4.103 of the San Francisco Charter states that each board and commission of the City and County shall be required by ordinance to prepare an annual report describing its activities, and shall file such report with the Mayor and the Clerk of the Board of Supervisors. (President Matthews)



9.         NEW BUSINESS


(a) Discussion and possible action to approve the Elections Commission minutes for the meeting of November 15, 2006.


(b) Discussion and possible action regarding emails sent to more than a majority of Commission members. (Deputy City Attorney O’Leary)


(c)  Discussion and possible action to assign the Budget and Oversight of Public Elections Committee to review the Election Plan for the November 7, 2006 Consolidated General Election and make a recommendation regarding the plan’s effectiveness to the full Elections Commission.  


(d) Discussion and possible action to provide guidance to the Director of Elections on contracting for a new voting system.


10.       Discussion regarding items for future agendas


11.       Public comment on any issue within the Elections Commission’s general jurisdiction.


12.       Announcements










Disability Access

The Elections Commission meeting will be held in Room 421, City Hall, 1 Dr. Carlton B. Goodlett Place, San Francisco, CA. The Commission meeting room is wheelchair accessible. The closest accessible BART station is the Civic Center Station at United Nations Plaza and Market Street. Accessible MUNI lines serving this location are: #42 Downtown Loop, and #71 Haight/Noriega and the F Line to Market and Van Ness and the Metro Stations at Van Ness and Market and at Civic Center. For information about MUNI accessible services call (415) 923-6142. There is accessible curbside parking adjacent to City Hall on Grove Street and Van Ness Avenue and in the vicinity of the Veterans Building at 401 Van Ness Avenue adjacent to Davies Hall and the War Memorial Complex.

The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week: For American sign language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact The Elections Office at (415) 554- 4375 or our TDD at (415) 554-4386 to make arrangements for the accommodation. Late requests will be honored, if possible.

In order to assist the City's efforts to accommodate persons with severe allergies, environmental illnesses, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products.  Please help the City accommodate these individuals. Individuals with chemical sensitivity or related disabilities should call our accessibility hotline at (415) 554-6060.

Know your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)

Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils, and other agencies of the City and County exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, contact the Sunshine Ordinance Task Force, Donna Hall, Clerk, City Hall, Room 409, 1 Dr. Carlton B. Goodlett Place, San Francisco, CA 94102-4683 at Phone No.: (415) 554-7724; Fax No.: (415) 554-7854; E-mail: [email protected] Copies of the Sunshine Ordinance can be obtained from the Clerk of the Sunshine Task Force, the San Francisco Public Library and on the City's website at

Materials contained in the Commission packets for meetings is available for inspection at the Elections Department, City Hall Room 48, in the Commission's Public Binder, no later than 72 hours prior to meetings.

The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.

Lobbyist Registration and Reporting Requirements

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance [SF Campaign & Governmental Conduct Code §2.100] to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the Ethics Commission at 30 Van Ness Avenue, Suite 3900, San Francisco, CA 94102; telephone (415) 581-2300, fax (415) 581-2317; web site at