Civil Service Commission - December 20, 2021 - Agenda
AGENDA
Regular Meeting
December 20, 2021
2:00 p.m.
Meeting held by teleconference pursuant to the Governor’s Executive Order N-29-20 and the Eighth Supplement to Mayoral Proclamation Declaring the Existence of a Local Emergency
LISTEN/PUBLIC COMMENT CALL-IN
USA is (415) 655-0001 | Access Code: 2497 824 7025
LONDON N. BREED, MAYOR
COMMISSIONERS
JACQUELINE MINOR
President
KATE FAVETTI
Vice President
DOUGLAS CHAN
F.X. CROWLEY
ELIZABETH SALVESON
SANDRA ENG
Executive Officer
During the Coronavirus Disease (COVID-19) emergency, the Civil Service Commission’s regular meeting room, City Hall, Room 400 is closed. Commissioners and Civil Service Commission staff will convene remotely. The public is encouraged to submit comments in advance of the meeting in one of three ways: (1) email civilservice@sfgov.org, (2) leave a voicemail message in the CSC Office main line at 628-652-1100 or (3) use the Civil Service Commission’s dedicated public comment line 1-415-655-0001, Access Code 2497 824 7025. Comments submitted by 5:00 pm the Friday before the meeting will be included in the record.
Regular Meeting
December 6, 2021
2:00 p.m.
Remote Access Procedures
Phone Number Meeting ID
(415) 655-0001 2497 824 7025 # #
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BEST PRACTICES
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NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES
- Commission Office
The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. The telephone number is (628) 652-1100. The fax number is (628) 652-1109. The email address is civilservice@sfgov.org and the web address is www.sfgov.org/civilservice/. Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.
- Policy Requiring Written Reports
It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.
- Policy on Written Submissions by Appellants
All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2-inch X 11-inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.
- Policy on Materials being Considered by the Commission
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting on the Civil Service Commission’s website at www.sfgov.org/CivilService, and in its office located at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials will be available for public inspection at the Civil Service Commission’s during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).
- Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement
A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (628) 652-1100 and confirmed in writing or by fax at (628) 652-1109.
A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied. Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.
- Policy and Procedure on Hearing Items Out of Order
Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.
- Procedure for Commission Hearings
All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.
If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes. Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record.
For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.
For items on the Separations Agenda, presentation by the department followed by the employee or employee’s representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission.
Each presentation shall conform to the following:
- Opening summary of case (brief overview);
- Discussion of evidence;
- Corroborating witnesses, if necessary; and
- Closing remarks.
The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.
- Policy on Audio Recording of Commission Meetings
As provided in the San Francisco Sunshine Ordinance, all Commission meetings are audio recorded in digital form. These audio recordings of open sessions are available starting on the day after the Commission meeting on the Civil Service Commission website at www.sfgov.org/civilservice/.
- Speaking before the Civil Service Commission
Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the time the item is heard. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting. Maximum time will be three (3) minutes. A subsequent comment after the three (3) minute period is limited to one (1) minute. The timer shall be in operation during public comment. Upon any specific request by a Commissioner, time may be extended.
- Public Comment and Due Process
During general public comment, members of the public sometimes wish to address the Civil Service Commission regarding matters that may come before the Commission in its capacity as an adjudicative body. The Commission does not restrict this use of general public comment. To protect the due process rights of parties to its adjudicative proceedings, however, the Commission will not consider, in connection with any adjudicative proceeding, statements made during general public comment. If members of the public have information that they believe to be relevant to a mater that will come before the Commission in its adjudicative capacity, they may wish to address the Commission during the public comment portion of that adjudicative proceeding. The Commission will not consider public comment in connection with an adjudicative proceeding without providing the parties an opportunity to respond.
- Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings
The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Information on Disability Access
The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area. City Hall is wheelchair accessible. The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall. Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call (415) 923-6142. Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.
The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.
Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (628) 652-1107 or (628) 652-1100 to discuss meeting accessibility. In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City to accommodate these individuals.
Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Victor Young, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfgov.org/bdsupvrs/sunshine.
San Francisco Lobbyist Ordinance
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA 94102, telephone (415) 252-3100, fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.
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ITEM NO. |
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(1) |
CALL TO ORDER AND ROLL CALL |
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President Jacqueline P. Minor |
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Vice President Kate Favetti |
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Commissioner Douglas S. Chan |
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Commissioner F. X. Crowley |
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Commissioner Elizabeth Salveson |
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(2) |
REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA |
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(3) |
APPROVAL OF MINUTES - Action Item |
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Regular Meeting of December 6, 2021 – 2:00 p.m. |
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Recommendation: |
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Adopt the minutes. |
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(4) |
ANNOUNCEMENTS |
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Announcement of changes to the agenda. |
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Other announcements. |
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(5) |
HUMAN RESOURCES DIRECTOR’S REPORT |
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(6) |
EXECUTIVE OFFICER’S REPORT |
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Fiscal Year 2022-24 Mayor’s Budget Instructions and Department Budget Preparation Schedule. (File No. 0209-21-1) – Action Item. |
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Recommendation: |
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Direct Commission staff to prepare Fiscal Years 2022-24 Budget Request to maintain adequate staffing levels to meet current service needs and with a contingency for possible changes in FY 2022-24 in the hearing of appeals regarding discrimination matters; continue to negotiate amounts; present Budget Request at the Commission meeting of January 3, 2022; incorporate changes made by the Commission up to the Budget Request submission deadline; and approve to submit the Fiscal Years 2022-24 Budget Request to the Controller and the Office of the Mayor by February 22, 2022. |
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RATIFICATION AGENDA |
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All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda. |
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(7) |
Review of Request for Approval of Proposed Personal Services Contracts. |
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PCS |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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43794-21/22 |
Airport |
$800,000 |
Contractor will be responsible for the installation and setup of the Records Information Management System ("RIMS") proprietary software and the conversion of legacy information into the new system for the San Francisco Police Department - Airport Bureau ("SFPD-AB"). Software support and maintenance will include upgrades to new software versions of the proprietary RIMS system, provide additional licenses, provide an interface to the existing computer-aided design (CAD) system, and other services necessary to maintain and support system functionality. |
Regular |
6/30/2026 |
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44342-21/22 |
Airport |
$350,000 |
Contractor will provide software configuration, support and maintenance services to enable additional Cable Management System ("CMS") modules for the proprietary system. The requested services will allow the Airport to replace its Microsoft Access-based Project Reporting and Operating System ("PROS") with CMS functionality. Additionally, CMS includes integration capabilities with other Airport systems to render operational efficiencies in the overall management of telecommunication services deployed by San Francisco International Airport ("SFO"). |
Regular |
12/31/2026 |
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49146-21/22 |
Controller |
$250,000 |
Professional services necessary to implement a hosted Governmental Accounting Standards Board (GASB) 87 reporting solution to comply with Federal Fiscal Year 22 GASB reporting requirements, including both technical integrations and preparation of the final report. These GASB reporting requirements are needed for the City to be compliant with State accounting requirements. |
Regular |
12/13/2028 |
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42326-21/22 |
Department of Emergency Management |
$500,000 |
The Scope of Work of this request is for the existing consulting firm Federal Engineering, Inc to finish the final phase (Phase 5) of the |
Regular |
1/30/2024 |
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46897-21/22 |
Homelessness and Supportive Housing |
$450,000 |
The purpose of the contract is to provide inspection services related to federal subsidized housing required by the U.S Department of Housing and Urban Development (HUD). |
Regular |
6/30/2027 |
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45313-21/22 |
Human Services |
$1,700,000 |
The contractor will provide ongoing maintenance support, training and as-needed consulting for workflow customization, and ad-hoc reports needed for the Q-flow lobby management solution. Contractor will also provide project management in the form of meetings, email and phone communications. Management tasks include collaboration with the Human Services Agency’s IT and relevant program staff, on as-needed basis development of the system specification, oversight of custom programming, collection of user feed-back, customized reports, customized scripting, and as needed training. |
Regular |
6/30/2024 |
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PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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47862-21/22 |
Mayor |
$3,000,000 |
The Mayor's Office of Housing and Community Development iteratively grows the service and expand its Salesforce data model to migrate almost all of its data into the same instance, it seeks support from an experienced custom-development Salesforce consultant, with particular strength in data model and custom solution development. • Support for new business processes and practices (including select training and reporting assistance), modified as the result of data migration |
Regular |
11/1/2026 |
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49598-21/22 |
Port |
$400,000 |
The Port of San Francisco maintains a shoreside power system at Pier 27/29. The shoreside power connection allows for cruise ships that come into port to be connected to the City's high voltage electrical grid. The shoreside electrical system is proprietary under US Patent 9054558. The requested personal services contract will provide annual testing and recommissioning of the shoreside power equipment at Pier 27/29. |
Regular |
1/31/2026 |
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40733-21/22 |
Public Health |
$5,000,000 |
The contractor will provide the Department of Public Health (DPH), with an integrated Short Messaging Service (SMS) text messaging platform, associated implementation, hosting (as applicable) and maintenance services. The application will be integrated with the Epic Electronic Health Records System (EHR) currently in use by the Department. One of the goals of the new integrated system is real-time communication with patients, which has become vital during the COVID-19 pandemic response and is projected to be a key tool in future patient and provider communication. The contractor's application will provide essential functions such as real time ability for patient appointment reminders, quick reminders and updates such as earlier available appointments, incoming text message responses, touch free patient arrival workflows, family and friends notifications, event triggered updates for urgent care, Epic MyChart tickler messages, instant activation codes, surgical case reminders and surgery updates. The Department prefers a solution with out-of-the-box capabilities to support the DPH and Epic EHR. |
Regular |
11/30/2026 |
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40507-21/22 |
Public Utilities Commission |
$600,000 |
The work will involve developing cover and interior theme concepts and designs for each book, laying out content provided by the SFPUC budget team into the book, formatting charts, graphs and tables, producing the document so it is suitable for both web and print. This will be a short term project, with services needed for approximately 3-5 months every other year, and 3 months every year as the Biennial budget is only issued every other year. |
Regular |
5/31/2027 |
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PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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45302-21/22 |
Public Utilities Commission |
$4,000,000 |
This contract entails the disposal of grit separated from wastewater influent at the City's wastewater treatment plants. These treatment plants produce approximately 3,000 wet tons of grit annually. The grit is mainly separated from the wastewater influent before the treatment process and must be disposed of in a landfill. In the event of operational issues at the treatment plant where Biosolids cannot be reused, they must be disposed of in a landfill. These materials are hauled to landfill via a separate contract. This contract pays for the landfill disposal costs of these materials. This contract only provides access to a landfill for these materials, it performs no other services involved with these materials other than their disposal. |
Regular |
2/28/2027 |
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41195-21/22 |
Public Works |
$1,000,000 |
Consultant will assist San Francisco Public Works (SFPW) with executive leadership coaching and provide strategic management training on a range of topics, broadly divided into 4 Service Areas listed below, to aid in the improvement of the following areas: (1) Strengthen executive presence and self-awareness; (2) Provide coaching to help recognize derailment behaviors that can have negative impacts on individual or team work relationships. (3) Enhance emotional intelligence by building individual communication and leadership styles/skills; (4) Build framework for establishing goals, setting expectations, and how to address real-world situation; (5) Establish a culture of accountability for achieving behavioral changes and organizational goals. Service Area 1: Individualized Executive Leadership Coaching and Strategic Management Training |
Regular |
11/7/2026 |
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44114-17/18 |
City Administrator |
Current Approved Amount $150,000,000 Increase Amount Requested $50,000,000 New Total Amount Requested $200,000,000 |
As needed information technology services for the Technology Marketplace, including but not limited to system design, business analysis, software as a service, training, and hardware maintenance. |
Modification |
12/31/2023 |
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41001-21/22 |
Municipal Transportation Agency |
Current Approved Amount $130,000 Increase Amount Requested $80,000 New Total Amount Requested $210,000 |
The consultant will provide oversight-monitoring assistance to the San Francisco Municipal Transportation Agency (SFMTA) to review a designated contractor’s drug and alcohol testing policies and procedures for compliance. The consultant will conduct an annual on-site review of the selected collection and testing contractor’s drug and alcohol testing policy, record keeping, testing reports, education, and training attendance rosters, and any other documents pertaining to compliance with the Department of Transportation/Federal Transit Administration (DOT/FTA) Drug and Alcohol Testing Rules and Regulations. Also conduct audits of service agents (Specimen Collector, Medical Review Officer, laboratory, etc) that assist the SFMTA in maintaining compliance with the drug and alcohol testing guidelines. |
Modification |
2/1/2027 |
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33309-19/20 |
Police
Withdrawn |
Current Approved Amount $75,000 Increase Amount Requested $29,000 New Total Amount Requested $104,000 |
The contractor will provide maintenance, service and parts to liquid handling platform used in DNA analysis process for the San Francisco Police Department's Crime Laboratory. San Francisco Police Department Crime Lab is moving to new location at 1995 Evans Street. In addition to providing proprietary parts and maintenance, contractor is the only authorized company to pack, transport, re-install, and calibrate Tecan instruments for this move. |
Modification |
1/31/2024 |
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PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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44312-20/21 |
Police
Withdrawn |
Current Approved Amount $160,000 Increase Amount Requested $40,000 New Total Amount Requested $200,000 |
Service engineers, trained and authorized to work on Applied Biosystems products, will provide maintenance service and proprietary parts on the SFPD Crime Lab’s Applied Biosystems DNA Analysis instruments. San Francisco Police Department Crime Lab is moving to new location at 1995 Evans Street. In addition to providing proprietary parts and maintenance, contractor is the only authorized company to de-install, re-install, and calibrate instruments for this move. |
Modification |
6/30/2025 |
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REGULAR AGENDA |
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Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting. |
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Review of Proposed Personal Services Contract Number 48915-21/22 from the Public Utilities Commission. (File No. 0211-21-8) – Action Item |
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PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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48915-21/22
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Public Utilities Commission |
$10,000,000 |
The SFPUC has a long standing partnership with the Alameda County Resource Conservation District (ACRCD) to work cooperatively to protect and improve the natural resources of the Alameda Creek watershed. The ACRCD provides specialized services with a unique perspective as a trusted ally with the agricultural community and local and State government when it comes to natural resource conservation and watershed education and outreach programs. The SFPUC seeks to retain the services of the ACRCD to work closely with SFPUC staff to assist with coordinating natural resource protection and management projects and education programs and meet monitoring requirements for permits related to Water System Improvement Program (WSIP) projects. These project categories include: Watershed Restoration Projects; Watershed Resources Monitoring and Management; Data Management and Analytical Services, Watershed Planning and Regulatory Compliance Support and Education and Outreach. ACRCD staff will assist SFPUC staff with specialized, scientific, biological, educational and other technical expertise to implement coordinated resource management projects. The ACRCD will assist in the planning and design of variety of watershed restoration projects, environmental monitoring, surveys and studies, lead research and assessments, and development of education programs to enhance public awareness of watershed resources, their protection and restoration. These technical services will used to perform highly specialized and technical expertise that staff does not possess. |
Regular |
6/30/2021 |
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(8) |
Continued |
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December 6, 2021: |
Postponed to the meeting of December 20, 2021, at the request of the department. |
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Recommendation of the Human Resources Director: |
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Adopt the report. Approve the request for proposed Personal Services Contract; Notify the Office of the Controller and the Office of Contract Administration |
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Review of Proposed Personal Services Contract Number 49512 - 21/22 from the Department of Public Health, Pursuant to Mayor’s 35th Supplemental Emergency Proclamation. (File No. 0212-21-8) – Action Item |
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Recommendation: |
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Adopt the report. |
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Notification to Civil Service Commission of San Francisco Municipal Transportation Agency’s Intent to Utilize the 37th Supplement to the Mayoral Proclamation for Permanent Civil Service Selection Processes. (File No. 0185-21-1) – Action Item |
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November 15, 2021: |
Continued to the meeting of December 6 or December 20, 2021. |
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Recommendation of the Director of Transportation: |
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Adopt the report. Open for Discussion. |
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CLOSED SESSION
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(11) |
Public comment on all matters pertaining to Item #13. |
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(12) |
Vote on whether to hold Item #13 in closed session. (Action Item) |
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Basis for Closed Session: Personnel Exception (Gov. Code § 54957(b)(1), Admin Code § 67.10(b); Peace Officer Confidentiality Statutes (Penal Code §§ 832.5, 832.7, 832.8)) |
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NOTE: The Commission may hold Item #13 in open session, closed session, or partial open/partial closed session. They have been agendized as closed session items to preserve the Commission’s ability to go into closed session if the Commission so decides. |
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(13) |
Appeal by Irma Servellon-Ayala of the Human Resources Director’s determination to administratively close her complaint of retaliation. (File No. 0113-21-6) – Action Item |
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October 4, 2021: |
Postpone to the meeting of November 1, 2021, at the request of the appellant. |
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Recommendation of the Human Resources Director: |
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Adopt the report and deny the appeal by Irma Servellon-Ayala. |
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(14) |
Reconvene in Open Session. Vote to elect whether to disclose any or all discussions held on Item #13 in closed session (San Francisco Administrative Code Section 67.12 (a)) – Action Item |
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(15) |
COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
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(16) |
ADJOURNMENT |
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