ROLL CALL

2:00 p.m.

CALL TO ORDER

President Jacqueline P. Minor

Present

Vice President Kate Favetti

Present

Commissioner Douglas S. Chan

Present

Commissioner F. X. Crowley

Present

Commissioner Elizabeth Salveson

Present

President Jacqueline P. Minor presided

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA (Item No. 2)

APPROVAL OF MINUTES (Item No. 3)

Regular Meeting of September 20, 2021 – 2:00 p.m.

Action:

Adopted the minutes.  (Vote of 5 to 0)

0164-21-1

Resolution Making Findings to Allow Teleconferenced Meetings Under California Government Code Section 54953(E).  (Item No. 4)

Action:

Adopted the report.  (Vote of 5 to 0)

ANNOUNCEMENTS  (Item No. 5)

Sandra Eng, Executive Officer announced that item 14 Joseph A. Davis withdrew his appeal.

HUMAN RESOURCES DIRECTOR’S REPORT  (Item No. 6)

Carol Isen, Human Resources Director made 2 announcements: (1) Professor William Gould's report on City's EEO Processes scheduled before the Board of Supervisors for tomorrow; (2) Mayor Breed issued 37th supplement mayoral declaration on September 28, 2021, extending the authority of HRD and DOT to make PCS appointments under their authority to respond to positions likely to be vacated due to the vaccine mandate.  94% of the employees are vaccinated.  Many who are unvaccinated are in departments that require them to be vaccinated under the County's Health Order.  If not in compliance, employees will need to be replaced.  If needed, CSC will be informed if the 37th supplement will be activated.

EXECUTIVE OFFICER’S REPORT  (Item No. 7)

Sandra Eng, Executive Officer informed one employee is on Leave of Absence; Deputy Director position in process; considering 1244 TEX position.

0161-21-8

Review of Request for Approval of Proposed Personal Services Contracts.
(Item No. 8)

PCS

Department

Amount

Type of Service

Type of Approval

Duration

48600-21/22

Municipal Transportation Agency

$900,000.00

Kiepe Electric will provide a post-warranty On-Site Support, Training, and Mentoring Program for the XT40 and XT60 trolley coaches. The proposed services will allow San Francisco Municipal Transportation Agency (SFMTA) to ensure high MDBF(Mean Distance Between Failures) rates of these vehicles. The objective is to outline a plan that focuses on continuous field training of SFMTA staff to grow SFMTA’s in-house expertise.

Regular

3/31/2025

49748-21/22

Rec and Park

$8,500,000

Provide full Architectural and Engineering services for the Eugene Friend Recreation Center capital improvement project. This includes all services necessary for the following phases of project delivery: schematic design, design development, complete construction documents for permitting, bid / award, construction administration, and closeout.

Regular

11/2/2026

48902-21/22

Public Health

$15,000,000

Contractor will provide trainings and services to Department staff so that the Department can continue the implementation and use of Lean as a management strategy to streamline processes and create a more patient-focused system of care that supports timely delivery of treatment and other health care services with optimum quality. By using Lean methodology, the San Francisco Department of Public Health will achieve its True North goals and the highest quality care, through zero defects, the elimination of health disparities, increased patient satisfaction, empowerment of staff, and improvements to financial performance. Contractor will develop, implement and deploy strategies; educate, train, and coach staff; develop internal infrastructure and management system. Services will include approaches and techniques such as Kaizen, Hoshin Kanri (strategic planning process), Value Stream Mapping, and 3P, among others. Services will be in support of various divisions, programs, and service delivery integration initiatives within the Department. In the course of providing these training and consultation services, Contractor will use Lean methodologies to: provide an executive level governance and implementation structure for a portfolio of projects; support the evolution of the underlying strategy and program design; provide coaching and advisory services to leaders; assist Managers in providing oversight for various projects and executing oversight of all team members across all workstreams, with seasoned program and project management and operational support to drive accountability for timelines and deliverables; facilitate program design with technical expertise, guidance, and coaching; provide communication, strategy, advisory and implementation with coaching and application of technical tools; provide technical guidance and coaching to meet data reporting needs and facilitate solution development to achieve domain-specific goals and strategic objective.

Regular

6/30/2030

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

30382-17/18

Economic and Workforce Development

Current Approved Amount

$300,000

Increase Amount Requested

$300,000

New Total Amount Requested

$600,000

The Office of Economic and Workforce Development (OEWD) is seeking to contract with an individual or firm that can serve as the department's One-Stop Operator (OSO), a lead coordinator of services delivered to San Francisco's workforce system. The workforce system is designed to establish services for a variety of San Francisco jobseekers that include unskilled, semiskilled and high skilled individuals. The OSO will play a leadership role in coordinating the four (4) core mandated partners - the California Employment Development Department (EDD), California Department of Rehabilitation (DOR), City College of San Francisco (CCSF) Career Technical Education and Adult Education programs, and the San Francisco Human Services Agency (HSA)/Temporary Assistance for Needy Families (TANF) programs – and ensuring that appropriate services are delivered to customers through the workforce system. The role includes establishing Memorandums of Understanding (MOU) with the core partners, providing training and technical assistance and facilitating the successful implementation of services. Additional responsibilities may be determined by OEWD or suggested by the OSO or service providers to fulfill the OSO’s role of system coordination and quality assurance.

Modification

6/30/2024

36583-15/16

Economic and Workforce Development

Current Approved Amount

$1,424,000

Increase Amount Requested

$344,000

New Total Amount Requested

$1,768,000

The consultant will assist the Office of Economic and Workforce Development (OEWD) with designing, implementing, and transitioning the existing online Workforce Central (WFC) client tracking and performance management platform to integrate new federal Workforce Innovation and Opportunities Act (WIOA) provisions.

Modification

6/30/2023

38783-18/19

Economic and Workforce Development

Current Approved Amount

$100,000

Increase Amount Requested

$105,000

New Total Amount Requested

$205,000

The Office of Economic and Workforce Development (OEWD)'s Contracts and Grants Team is expanding and has experienced some attrition. To support this transition, the Department is in need of a consultant to assist with reviewing, analyzing, and documenting current practices, updating policy and procedures for the expanded scope of work, and reviewing monthly invoices from grantees against Federal, State, local or other applicable regulations to confirm funding is being spent according to appropriate requirements.

Modification

6/30/2023

49569-16/17

City Administrator

Current Approved Amount

$3,150,000

Increase Amount Requested

$400,000

New Total Amount Requested

$3,550,000

Outreach and education to San Francisco’s low-wage, immigrant, and precariously-employed workers regarding their rights at work. Outreach and education will focus on San Francisco’s local labor laws, including the Minimum Wage, Paid Sick Leave, Health Care Security, Family Friendly Workplace, Fair Chance, and Formula Retail Employee Rights Ordinances and additional laws passed during the contracting period. Services to be provided include participation in public events, classes and other activities, holding workshops, conducting one-onone consultations, identifying potential wage theft violations, and referring or resolving labor law complaints.

Modification

6/30/2022

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

2000-03/04

Public Health

Current Approved Amount

$385,000,000

Increase Amount Requested

$199,455,360

New Total Amount Requested

$584,455,360

Contractor and partner agencies will work together to provide supportive housing services, including property management services for chonically homeless adults in San Francisco. Contractor will be responsible for property management and/or support services at various multi residential sites in targeted neighborhoods. This PSC is for $10,375,000 per year for the next five years and reflects increased grant funds from Federal and State agencies, compared to the previous PSC. Scope Change: Contractors and partner agencies provide supportive housing services, including property management and fiscal management services, for the chronically homeless or individuals at risk of becoming homeless and individuals affected by HIV/AIDS. Contractors are responsible for property management, fiscal management, and/or support services at various multi-unit residential sites in targeted neighborhoods as well as street based assistance. Fiscal management and support services may include rental ssubsidies, case management, transitional housing, outreach, program management, assisted housing services, and emergency housing services.

Modification

6/30/2026

Speakers:

Arlene Lee and Baljeet Sangh, Department of Public Health spoke on PSC 48902-21/22

Action:

1. PSC #48902-21/22 was approved with the condition to report back to the Commission in 4 years.  (Vote of 5 to 0)
2. Adopted the report.  Approved the request for remaining proposed Personal Services Contract; Notify the Office of the Controller and the Office of Contract Administration.  (Vote of 5 to 0)

0159-21-3

Certification of the Highest Prevailing Rate of Wages of the Various Crafts and Kinds of Labor Paid in Private Employment in the City & County of San Francisco.
(Item No. 9)

Action:

Adopted the report.  (Vote of 5 to 0)

0113-21-6

Appeal by Irma Servellon-Ayala of the Human Resources Director’s determination to administratively close her complaint of retaliation.   (Item No. 10)

Action:

Postponed to the meeting of November 1, 2021 at the request of the appellant.  (Vote of 5 to 0)

0124-21-6

Appeal of Human Resources Director’s determination of insufficient evidence to sustain allegations of discrimination filed by Elvis Silot, EEO File No. 3696.
(Item No. 11)

Action:

Postponed to the meeting of October 18, 2021 at the request of the appellant.  (Vote of 5 to 0)

0105-21-7

Requesting a Hearing by Harry S. Stern on Behalf of Michael Ford of the restrictions on his future employment with the City and County of San Francisco.  (Item No. 12)

Action:

Postponed to the meeting of November 15, 2021 at the request of the appellant’s representative.  (Vote of 5 to 0)

0160-21-5

Secondary Criteria for Fire Department H004 Inspector, Fire Prevention.
(Item No. 13)

Speakers:

Dave Johnson, Department of Human Resources

Deputy Chief Rubinstein, SF Fire Department

Action:

Adopted proposed Secondary Criteria.  (Vote of 5 to 0)

0082-21-4

Appeal by Joseph A. Davis of the rejection of his application for the 7120 Building and Grounds Maintenance Superintendent (CBT-7120-098013) Examination.
(Item No. 14)

Action:

Appeal withdrawn.  (Vote of 5 to 0)

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS (Item No. 15)

None.

ADJOURNMENT (Item No. 16)

2:38 p.m.