CALL TO ORDER

2:01 p.m.

ROLL CALL

President Elizabeth Salveson

Present

Vice President Jacqueline P. Minor

Present

Commissioner Douglas S. Chan

Present

Commissioner F. X. Crowley

Present

Commissioner Kate Favetti

Present

President Elizabeth Salveson presided.

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA  (Item No. 2)

CSC staff read into the record two written submissions that were received on January 1, 2021:

(1) Black Employee Alliance and Coalition Against Anti-Blackness’ letter states in part, “…We the members of the Black Employee Alliance and Coalition Against Anti-Blackness, strongly object to this process and practice of hiring the next DHR-HR Director behind closed doors, and potentially choosing to not share information from that closed-door session.  Furthermore, we believe the next DHR-HR Director needs to be an external candidate with a proven track record of instituting and managing equitable employee processes…”

(2) Nikole Cunningham’s letter states in part, “I urge you to present San Francisco employees in a diverse and ethical way by hiring a person of color with deep knowledge and a successful track record of equitable guidance while leading their flock…”

Dante King states, “I am a member of the Black Employee Alliance…One of the things I would ask is that when there are future recruitments concerning vital appointments that there be more outreach done to employee stakeholders who have a vested interest on how these types of recruitments [are conducted].  I think one of the problems that emerged with this recruitment is that all these talks happen here at the Civil Service Commission…I think it is important for the Civil Service Commission, the Mayor and Board of Supervisors to ensure they select a leader from outside of the City.  It would not give the appearance of the persistent cronyism, favoritism, or nepotism that we see with City appointments throughout the City and County of San Francisco.”

Sandra Eng, Executive Officer provided clarification on how the Civil Service Commission (CSC) has been conducting the hiring process for the Human Resources Director for the Department of Human Resources. The CSC conducted open session meetings regarding the recruitment on August 3, 2020, August 17, 2020, August 31, 2020.  In those open session meetings CSC discussed the following: possible recruitment process, minimum and desirable qualifications, change in the classification in the HR Director position to include items such as Worker’s Compensation.  Public comment was made available at those meetings.  CSC made the decision to choose Alliance as the recruiting agency to assist with the recruitment.  Director Eng states, “The very first point the Commission made for desirable qualifications was strong awareness of diversity issues with experience in developing and implementing strategies to recruit and retain a diverse workforce.  The Commission also made sure to list as a top priority to continue and support the implementation of diversity, equity, and inclusion initiatives within the organization.  Establish partnerships and collaborations to create thoughtful recruiting strategies and to ensure diversity.”  Overall, Director Eng appreciated and welcomed public feedback and acknowledge that the CSC is taking the Human Resources Director’s recruitment seriously.

APPROVAL OF MINUTES  (Item No. 3)

Special Meeting of December 14, 2020 – Closed Session 2:30 p.m.

Action:

Adopted the minutes.  (Vote of 5 to 0)

Special Meeting of December 21, 2020 – Closed Session 11:00 a.m.

Action:

Adopted the minutes.  (Vote of 5 to 0)

Regular Meeting of December 21, 2020 – 2:00 p.m.

Action:

Adopted the minutes.  (Vote of 5 to 0)

ANNOUNCEMENTS  (Item No. 4)

Sandra Eng, Executive Officer made two (2) announcements: (1) Agenda Item #6 (Fiscal Years 2021-22 and 2022-23 Schedule and Budget Plan) will be continued to the Civil Service Commission meeting of February 1, 2021 since the Mayor’s Office has not yet issued the detailed instructions for departments.  (2) Agenda Item #9 (Appeal by Demetrius Cutino of the Human Resources Director’s Determination that there was Insufficient Evidence to Support his Claims of Discrimination and Constructive Discharge) will be postponed to April 5, 2021 at the request of the appellant.

HUMAN RESOURCES DIRECTOR’S REPORT  (Item No. 5)

Carol Isen, Acting Human Resources Director made two (2) announcements: (1) The Department of Human Resources (DHR) has submitted the Racial Equity Action plan and has provided a copy Executive Officer Sandra Eng to forward to the Commission.  DHR would be happy to provide the highlights of the report at a future date.  (2) DHR is working with the Department of Public Health and Health Services to ensure the City has a clear communication strategy to be able to communicate reasonable expectations about access to the COVID-19 vaccines.

0248-20-1

Fiscal Years 2021-22 and 2022-23 Schedule and Budget Plan.  (Item No. 6)

December 21, 2020:

Directed Commission staff to prepare Fiscal Years 2021-23 Budget Request to maintain adequate staffing levels to meet current service needs; continue to negotiate amounts; present Budget Request at the Commission meeting of January 4, 2021; incorporate changes made by the Commission up to the Budget Request submission deadline; and approve to submit the Fiscal Years 2021-23 Budget Request to the Controller and the Office of the Mayor by February 22, 2021. 

Action:

Postponed to the next Civil Service Commission meeting of February 1, 2021.  (Vote of 5 to 0)

0251-20-8

Review of Request for Approval of Proposed Personal Services Contracts.
(Item No. 7)

PCS

Department

Amount

Type of Service

Type of Approval

Duration

42629-20/21

Environment

$372,300

The San Francisco Department of the Environment (ENV) is a member of Bay Area Regional Energy Network (BayREN). BayREN is a program administrator of California ratepayer funds under the auspices of the California Public Utilities Commission. ENV's role in BayREN is to lead the administration, implementation, and marketing of the BayREN Business energy efficiency rebate program. BayREN Business gives cash rebates to contractors for the installation of energy efficient equipment in the nine counties Bay Area. As the lead, ENV must contract with a measurement and data-analytics company to track the effectiveness of the equipment over 24 months, and then calculate the eligible rebate amounts based on the tracking. 1) Measure energy consumption (in kilowatt-hour of and therms of natural gas) of the PG&E utility-meters for all projects enrolled in the BayREN Business energy efficiency rebate program. 2) Normalize the measurements against exogenous factors such as hourly weather conditions, and other factors approved as prescribed by CalTrack 2.0. 3) Calculate the rebate amounts based on the normalized measurements and notify ENV to issue payments to the project-installation contractors. 4) Provide ENV with energy savings reports. 5) Provide ENV with as-needed advice and support to recruit more participants into the BayREN Business program.

Regular

12/21/2023

48561-20/21

Mayor

$2,500,000

The qualified firms will provide technical assistance and capacity building services (including but not limited to training programs, individualized coaching and consulting, and/or embedded support) for nonprofit organizations in the areas of nonprofit management, research and data analysis, assessments, report writing and compilation, financial management, governance, leadership development, trauma-informed systems, and racial equity practices.

Regular

10/1/2025

40108-20/21

Municipal Transportation Agency

$1,500,000

The proposed work involves the design, fabrication, installation, and training for specialized machinery necessary to replace the Cable Car cables. In order to replace each of the four cables in the Cable Car system, two separate, specialized reeling machines are required. One machine functions as a rewinder unit in that it collects a damaged and/or old cable, and the other functions as a holdback in that it dispenses a new cable into the system while maintaining tension in the line during the cable replacement procedure.

Regular

11/17/2023

PCS

Department

Amount

Type of Service

Type of Approval

Duration

47641-20/21

Airport Commission

$29,500,000

Contractor will manage the San Francisco International Airport's (SFO or Airport) Curbside Management Program (CMP) for coordinating the Ground Transportation Operators (GTO) which include taxis, limousines and Transportation Network Companies (TNC). CMP staff will provide curbside assistance to passengers seeking door-to-door transportation. The CMP staff will monitor, coordinate and dispatch GTOs from the holding/staging areas; and provide administrative support for the CMP program and GTOs. Additionally, CMP staff are also responsible for reporting any GTOs for failing to comply with the Airport’s procedures and/or rules and regulations which may result in a suspension of the driver from the program.

Regular

6/30/2026

49010-16/17

Airport Commission

Current Approved Amount

$300,000

Increase Amount Requested

$300,000

New Total Amount Requested

$600,000

Contractor will provide consulting services for the San Francisco International Airport (SFO) Disadvantaged Business Enterprise (DBE) and Airport Concessions Disadvantaged Business Enterprise (ACDBE) programs in compliance with Code of Federal Regulations (CFR) Title 49, Part 23 (http://www.ecfr.gov/cgi-bin/textidx? tpl=/ecfrbrowse/Title49/49cfr23_main_02.tpl) and 26 (http://www.ecfr.gov/cgi-bin/text-idx? tpl=/ecfrbrowse/Title49/49cfr26_main_02.tpl), both attached to this request. Contractor will provide ACDBE certification and consulting services including: 1) ACDBE certification, 2) DBE/ACDBE reporting, 3) DBE/ACDBE goal setting, 4) DBE/ACDBE compliance monitoring.

Modification

2/28/2023

44721-17/18

Sheriff

Current Approved Amount

$600,000

Increase Amount Requested

$3,205,440

New Total Amount Requested

$3,805,440

Install, configure, and implement a Jail Management System (JMS) software solution; along with software licenses, professional services, training, maintenance, and support. The JMS is required by SFSD to streamline and manage jail operations and inmate movements, automate booking and jail release functions, housing classification, and manage incarceration records. Scope Change: The overall scope remains unchanged. The Sheriff’s Office evaluation provided more detail to the business processes and functional requirements. The scope will include project initiation, business analysis and requirements definition, data migration analysis and planning, interface analysis and planning, functional design considerations, as well as a training framework/training plan.

Modification

3/31/2026

PCS

Department

Amount

Type of Service

Type of Approval

Duration

49622-18/19

General Services Agency - TIS

Current Approved Amount

$500,000

Increase Amount Requested

$618,277

New Total Amount Requested

$1,118,277

Vendor will install a Jail Management System (JMS) and to work with San Francisco Sheriff Department Information Technology Support Services Staff (ITSS) to configure a prototype of the Inmate Booking Module in JMS. This service shall include a subscription to use the JMS software in conjunction with the San Francisco Sheriff Department existing Microsoft Dynamic CRM licenses. The prototype would be used by San Francisco Sheriff Department in a non-production environment for the duration of the subscription (12 months) in order to confirm that Vendor’s JMS will meet the jail management system needs of San Francisco Sheriff Department. The scope, assumptions, and costs presented in this SOW represent Vendor proprietary experience and knowledge. A. Project Scope Vendor will work with San Francisco Sheriff Department to install Offender360 JMS and all technology components associated with the software in a non-production San Francisco Sheriff Department environment on their server hardware. Vendor will conduct a series of training workshops with San Francisco Sheriff Department Information Technology Staff to enable San Francisco Sheriff Department To make configuration changes to the standard JMS Booking module and develop a nonproduction prototype that meets the specific business requirements of San Francisco Sheriff Department for the booking process. Vendor will include in the services a 12 month subscription of the Offender360 JMS software to allow San Francisco Sheriff Department users to test the application in a nonproduction environment for up to 12 months. The result of this project will provide a prototype that will enable San Francisco Sheriff Department to validate and confirm that Offender360 will meet the jail management system needs of San Francisco Sheriff Department.

Modification

03/31/2022

40149-16/17

Municipal Transportation Agency

Current Approved Amount

$7,800,000

Increase Amount Requested

$0

New Total Amount Requested

$7,800,000

This consultant services contract will provide project and construction management support services for the Van Ness Corridor Transit Improvement Project, specifically: Primavera P6 schedule updates and analysis; risk and contingency program management and project and construction management support in compliance with Federal Transit Administration oversight principles and best practices; quality assurance management and assistance in compliance with Caltrans source inspection requirements/practices; construction management in Caltrans right of way construction; technical writing; office engineering support in electronic document management systems; inspection support for non-recurrent/as-needed critical path construction; cost estimating support; and contract administration/claims engineering support services.

Modification

6/30/2022

40301-18/19

General Services Agency

Current Approved Amount

$1,500,000

Increase Amount Requested

$1,500,000

New Total Amount Requested

$3,000,000

Services will include as-needed rental and cleaning of portable restrooms for City use at City construction worksites and City-sponsored events. The number and type of portable restrooms will vary. The need for the equipment may last from a day to a month, or more. Portable restrooms would be delivered to the needed sites. Janitorial services are needed to keep the equipment clean and functioning. These services include cleaning the rented, portable restrooms and wash stations, replacement of soap and paper products, removal of waste from the holding tanks into a waste-receiving truck, and trucking the waste to a facility for proper disposal of the waste. The need for the services is unpredictable and depends on the number of worksites, users, and duration of the rental. For example, more portable restrooms would be required during summer months when more City constructions occur.

Modification

6/30/2022

Speakers:

Annyse Acevedo and Kimberly Wilson, San Francisco Airport spoke on PSC# 49010-16/17.

Henry Gong, Sheriff’s Department spoke on PSC# 44721-17/18.

Action:

Adopted the report.  Approved the request for all the proposed Personal Services Contract; Notify the Office of the Controller and the Office of Contract Administration.  (Vote of 5 to 0)

0007-20-6

Appeal by Philip Louie of the Transportation Director’s Determination to
Administratively close the Appellant’s Complaint of Harassment.

(Item No. 8)

September 21, 2020:

The Commission granted Philip Louie’s request for postponement for a future meeting to be determined by the Executive Officer.

Speakers:

Estevan Villarreal, Department of Human Resources

Mike Sallaberry, Municipal Transportation Agency

Matthew Valdez, Department of Human Resources

Philip Louie, Appellant

Action:

Continued the appeal to the next Civil Service Commission meeting of February 1, 2021 and directed the Municipal Transportation Agency to respond to the Commission’s questions with a plan on how the Municipal Transportation Agency is building mutual respect within the Sustainable Streets Division.  (Vote 5 to 0)

0197-20-6

Appeal by Demetrius Cutino of the Human Resources Director’s Determination that there was Insufficient Evidence to Support his Claims of Discrimination and Constructive Discharge.  (Item No. 9)

Speaker:

None.

Recommendation:

Postponed the appeal to April 5, 2021 at the request of the appellant.  (Vote of 5 to 0)

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS  (Item No. 10)

President Salveson inquired if Webex had the ability to enter gender pronouns by their
name.  Executive Officer Eng stated that staff could check with SF Gov TV to see if
Webex has the functionality.  Commissioner Chan suggested as individuals identify themselves, they could also provide their gender pronoun as an option.

ADJOURNMENT  (Item No. 11)

The meeting adjourned at 3:44 p.m.