Civil Service Commission - January 4, 2021 - Agenda
AGENDA
Regular Meeting
January 4, 2021
2:00 p.m.
Meeting held by teleconference pursuant to the Governor’s Executive Order N-29-20 and the Eighth Supplement to Mayoral Proclamation Declaring the Existence of a Local Emergency
LISTEN/PUBLIC COMMENT CALL-IN
USA is (415) 655-0001 | Access Code: 146 560 0932
LONDON N. BREED, MAYOR
COMMISSIONERS
ELIZABETH SALVESON
President
JACQUELINE MINOR
Vice President
DOUGLAS CHAN
F.X. CROWLEY
KATE FAVETTI
SANDRA ENG
Executive Officer
During the Coronavirus Disease (COVID-19) emergency, the Civil Service Commission’s regular meeting room, City Hall, Room 400 is closed. Commissioners and Civil Service Commission staff will convene remotely. The public is encouraged to submit comments in advance of the meeting in one of three ways: (1) email civilservice@sfgov.org, (2) leave a voicemail message in the CSC Office main line at 628-652-1100 or (3) use the Civil Service Commission’s dedicated public comment line 1-415-655-0001, Access Code 146 560 0932. Comments submitted by 5:00 pm the Friday before the meeting will be included in the record.
Regular Meeting
January 4, 2021
2:00 p.m.
Remote Access Procedures
Phone Number Meeting ID
(415) 655-0001 146 560 0932# #
· Enter the Phone Number above followed by the meeting ID = Then press #
· Press # again to be connected to the meeting (you will hear a beep)
· When you hear the beep:
o Stop and LISTEN to the meeting
o Wait for Public Comment to be announced by Item #
· When the Clerk calls Public Comment, dial *3 to be added to the speaker line.
· When you press * 3, you will hear “You have raised your hand to ask a question. Please wait to speak until the host calls on you” – WAIT for your turn to speak.
· When you hear that “your line has been unmuted” – THIS IS YOUR OPPORTUNITY TO PROVIDE YOUR PUBLIC COMMENT
BEST PRACTICES
· Call from a quiet location
· Speak slowly and clearly
· Turn down any televisions or radios around you
· Address the Commission as a whole, do not address individual Commissioners
NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES
A. Commission Office
The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. The telephone number is (628) 652-1100. The fax number is (628) 652-1109. The email address is civilservice@sfgov.org and the web address is www.sfgov.org/civilservice/. Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.
B. Policy Requiring Written Reports
It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.
C. Policy on Written Submissions by Appellants
All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2-inch X 11-inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.
D. Policy on Materials being Considered by the Commission
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting on the Civil Service Commission’s website at www.sfgov.org/CivilService, and in its office located at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials will be available for public inspection at the Civil Service Commission’s during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).
E. Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement
A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (628) 652-1100 and confirmed in writing or by fax at (628) 652-1109.
A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied. Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.
F. Policy and Procedure on Hearing Items Out of Order
Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.
G. Procedure for Commission Hearings
All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.
If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes. Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record.
For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.
For items on the Separations Agenda, presentation by the department followed by the employee or employee’s representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission.
Each presentation shall conform to the following:
1. Opening summary of case (brief overview);
2. Discussion of evidence;
3. Corroborating witnesses, if necessary; and
4. Closing remarks.
The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.
H. Policy on Audio Recording of Commission Meetings
As provided in the San Francisco Sunshine Ordinance, all Commission meetings are audio recorded in digital form. These audio recordings of open sessions are available starting on the day after the Commission meeting on the Civil Service Commission website at www.sfgov.org/civilservice/.
I. Speaking before the Civil Service Commission
Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the time the item is heard. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting. Maximum time will be three (3) minutes. A subsequent comment after the three (3) minute period is limited to one (1) minute. The timer shall be in operation during public comment. Upon any specific request by a Commissioner, time may be extended.
J. Public Comment and Due Process
During general public comment, members of the public sometimes wish to address the Civil Service Commission regarding matters that may come before the Commission in its capacity as an adjudicative body. The Commission does not restrict this use of general public comment. To protect the due process rights of parties to its adjudicative proceedings, however, the Commission will not consider, in connection with any adjudicative proceeding, statements made during general public comment. If members of the public have information that they believe to be relevant to a mater that will come before the Commission in its adjudicative capacity, they may wish to address the Commission during the public comment portion of that adjudicative proceeding. The Commission will not consider public comment in connection with an adjudicative proceeding without providing the parties an opportunity to respond.
K. Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings
The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Information on Disability Access
The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area. City Hall is wheelchair accessible. The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall. Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call (415) 923-6142. Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.
The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.
Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (628) 652-1107 or (628) 652-1100 to discuss meeting accessibility. In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City to accommodate these individuals.
Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Victor Young, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfgov.org/bdsupvrs/sunshine.
San Francisco Lobbyist Ordinance
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA 94102, telephone (415) 252-3100, fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.
|
ITEM NO. |
|
|||||
|
|
|
|
||||
|
(1) |
CALL TO ORDER AND ROLL CALL |
|
||||
|
|
|
|
|
|||
|
|
President Elizabeth Salveson |
|
|
|||
|
|
Vice President Jacqueline P. Minor |
|
|
|||
|
|
Commissioner Douglas S. Chan |
|
|
|||
|
|
Commissioner F. X. Crowley |
|
|
|||
|
|
Commissioner Kate Favetti |
|
|
|||
|
|
|
|
|
|||
|
(2) |
REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA |
|
||||
|
|
|
|
||||
|
(3) |
APPROVAL OF MINUTES - Action Item |
|
||||
|
|
|
|
||||
|
|
Special Meeting of December 14, 2020 – Closed Session 2:30 p.m. |
|
||||
|
|
|
|
||||
|
|
Recommendation: |
Adopt the minutes. |
|
|||
|
|
|
|
||||
|
|
Special Meeting of December 21, 2020 – Closed Session 11:00 a.m. |
|
||||
|
|
|
|
||||
|
|
Recommendation: |
Adopt the minutes. |
|
|||
|
|
|
|
|
|||
|
|
Regular Meeting of December 21, 2020 – 2:00 p.m. |
|
||||
|
|
|
|
|
|||
|
|
Recommendation: |
Adopt the minutes. |
|
|||
|
|
|
|
|
|||
|
(4) |
ANNOUNCEMENTS |
|
||||
|
|
|
|
||||
|
|
Announcement of changes to the agenda. |
|
||||
|
|
|
|
||||
|
|
Other announcements. |
|||||
|
|
|
|||||
|
(5) |
HUMAN RESOURCES DIRECTOR’S REPORT |
|||||
|
|
|
|||||
|
(6) |
EXECUTIVE OFFICER’S REPORT |
|||||
|
|
|
|||||
|
|
Fiscal Years 2021-22 and 2022-23 Schedule and Budget Plan. (File No. 0248-20-1) – |
|
||||
|
|
|
|
||||
|
|
December 21, 2021: |
Directed Commission staff to prepare Fiscal Years 2021-23 Budget Request to maintain adequate staffing levels to meet current service needs; continue to negotiate amounts; present Budget Request at the Commission meeting of January 4, 2021; incorporate changes made by the Commission up to the Budget Request submission deadline; and approve to submit the Fiscal Years 2021-23 Budget Request to the Controller and the Office of the Mayor by February 22, 2021. |
|
|||
|
|
|
|
|
|||
|
|
Recommendation: |
Direct the Executive Officer to: continue to negotiate with the Office of the Mayor and the Controller to ensure that the Commission’s budget sufficiently supports anticipated service and staff to continue its Charter mandated functions; finalize the Fiscal Years 2021-23 Budget Request; incorporate changes made by the Commission and submit the Fiscal Years 2021-23 Budget Request to the Controller and the Mayor by February 22, 2021. |
|
|||
|
|
|
|
||||
|
RATIFICATION AGENDA |
|
|||||
|
|
|
|||||
|
All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda. |
|
|||||
|
|
|
|
||||
|
(7) |
Review of Request for Approval of Proposed Personal Services Contracts. |
|
||||
|
PCS |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
|
42629-20/21 |
Environment |
$372,300 |
The San Francisco Department of the Environment (ENV) is a member of Bay Area Regional Energy Network (BayREN). BayREN is a program administrator of California ratepayer funds under the auspices of the California Public Utilities Commission. ENV's role in BayREN is to lead the administration, implementation, and marketing of the BayREN Business energy efficiency rebate program. BayREN Business gives cash rebates to contractors for the installation of energy efficient equipment in the nine counties Bay Area. As the lead, ENV must contract with a measurement and data-analytics company to track the effectiveness of the equipment over 24 months, and then calculate the eligible rebate amounts based on the tracking. 1) Measure energy consumption (in kilowatt-hour of and therms of natural gas) of the PG&E utility-meters for all projects enrolled in the BayREN Business energy efficiency rebate program. 2) Normalize the measurements against exogenous factors such as hourly weather conditions, and other factors approved as prescribed by CalTrack 2.0. 3) Calculate the rebate amounts based on the normalized measurements and notify ENV to issue payments to the project-installation contractors. 4) Provide ENV with energy savings reports. 5) Provide ENV with as-needed advice and support to recruit more participants into the BayREN Business program. |
Regular |
12/21/2023 |
|
48561-20/21 |
Mayor |
$2,500,000 |
The qualified firms will provide technical assistance and capacity building services (including but not limited to training programs, individualized coaching and consulting, and/or embedded support) for nonprofit organizations in the areas of nonprofit management, research and data analysis, assessments, report writing and compilation, financial management, governance, leadership development, trauma-informed systems, and racial equity practices. |
Regular |
10/1/2025 |
|
40108-20/21 |
Municipal Transportation Agency |
$1,500,000 |
The proposed work involves the design, fabrication, installation, and training for specialized machinery necessary to replace the Cable Car cables. In order to replace each of the four cables in the Cable Car system, two separate, specialized reeling machines are required. One machine functions as a rewinder unit in that it collects a damaged and/or old cable, and the other functions as a holdback in that it dispenses a new cable into the system while maintaining tension in the line during the cable replacement procedure. |
Regular |
11/17/2023 |
|
PCS |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
|
Airport Commission |
$29,500,000 |
Contractor will manage the San Francisco International Airport's (SFO or Airport) Curbside Management Program (CMP) for coordinating the Ground Transportation Operators (GTO) which include taxis, limousines and Transportation Network Companies (TNC). CMP staff will provide curbside assistance to passengers seeking door-to-door transportation. The CMP staff will monitor, coordinate and dispatch GTOs from the holding/staging areas; and provide administrative support for the CMP program and GTOs. Additionally, CMP staff are also responsible for reporting any GTOs for failing to comply with the Airport’s procedures and/or rules and regulations which may result in a suspension of the driver from the program. |
Regular |
6/30/2026 |
|
|
49010-16/17 |
Airport Commission |
Current Approved Amount $300,000 Increase Amount Requested $300,000 New Total Amount Requested $600,000 |
Contractor will provide consulting services for the San Francisco International Airport (SFO) Disadvantaged Business Enterprise (DBE) and Airport Concessions Disadvantaged Business Enterprise (ACDBE) programs in compliance with Code of Federal Regulations (CFR) Title 49, Part 23 (http://www.ecfr.gov/cgi-bin/textidx? tpl=/ecfrbrowse/Title49/49cfr23_main_02.tpl) and 26 (http://www.ecfr.gov/cgi-bin/text-idx? tpl=/ecfrbrowse/Title49/49cfr26_main_02.tpl), both attached to this request. Contractor will provide ACDBE certification and consulting services including: 1) ACDBE certification, 2) DBE/ACDBE reporting, 3) DBE/ACDBE goal setting, 4) DBE/ACDBE compliance monitoring. |
Modification |
2/28/2023 |
|
44721-17/18 |
Sheriff |
Current Approved Amount $600,000 Increase Amount Requested $3,205,440 New Total Amount Requested $3,805,440 |
Install, configure, and implement a Jail Management System (JMS) software solution; along with software licenses, professional services, training, maintenance, and support. The JMS is required by SFSD to streamline and manage jail operations and inmate movements, automate booking and jail release functions, housing classification, and manage incarceration records. Scope Change: The overall scope remains unchanged. The Sheriff’s Office evaluation provided more detail to the business processes and functional requirements. The scope will include project initiation, business analysis and requirements definition, data migration analysis and planning, interface analysis and planning, functional design considerations, as well as a training framework/training plan. |
Modification |
3/31/2026 |
|
PCS |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
|
49622-18/19 |
General Services Agency - TIS |
Current Approved Amount $500,000 Increase Amount Requested $618,277 New Total Amount Requested $1,118,277 |
Vendor will install a Jail Management System (JMS) and to work with San Francisco Sheriff Department Information Technology Support Services Staff (ITSS) to configure a prototype of the Inmate Booking Module in JMS. This service shall include a subscription to use the JMS software in conjunction with the San Francisco Sheriff Department existing Microsoft Dynamic CRM licenses. The prototype would be used by San Francisco Sheriff Department in a non-production environment for the duration of the subscription (12 months) in order to confirm that Vendor’s JMS will meet the jail management system needs of San Francisco Sheriff Department. The scope, assumptions, and costs presented in this SOW represent Vendor proprietary experience and knowledge. A. Project Scope Vendor will work with San Francisco Sheriff Department to install Offender360 JMS and all technology components associated with the software in a non-production San Francisco Sheriff Department environment on their server hardware. Vendor will conduct a series of training workshops with San Francisco Sheriff Department Information Technology Staff to enable San Francisco Sheriff Department To make configuration changes to the standard JMS Booking module and develop a nonproduction prototype that meets the specific business requirements of San Francisco Sheriff Department for the booking process. Vendor will include in the services a 12 month subscription of the Offender360 JMS software to allow San Francisco Sheriff Department users to test the application in a nonproduction environment for up to 12 months. The result of this project will provide a prototype that will enable San Francisco Sheriff Department to validate and confirm that Offender360 will meet the jail management system needs of San Francisco Sheriff Department. |
Modification |
03/31/2022 |
|
40149-16/17 |
Municipal Transportation Agency |
Current Approved Amount $7,800,000 Increase Amount Requested $0 New Total Amount Requested $7,800,000 |
This consultant services contract will provide project and construction management support services for the Van Ness Corridor Transit Improvement Project, specifically: Primavera P6 schedule updates and analysis; risk and contingency program management and project and construction management support in compliance with Federal Transit Administration oversight principles and best practices; quality assurance management and assistance in compliance with Caltrans source inspection requirements/practices; construction management in Caltrans right of way construction; technical writing; office engineering support in electronic document management systems; inspection support for non-recurrent/as-needed critical path construction; cost estimating support; and contract administration/claims engineering support services. |
Modification |
6/30/2022 |
|
40301-18/19 |
General Services Agency |
Current Approved Amount $1,500,000 Increase Amount Requested $1,500,000 New Total Amount Requested $3,000,000 |
Services will include as-needed rental and cleaning of portable restrooms for City use at City construction worksites and City-sponsored events. The number and type of portable restrooms will vary. The need for the equipment may last from a day to a month, or more. Portable restrooms would be delivered to the needed sites. Janitorial services are needed to keep the equipment clean and functioning. These services include cleaning the rented, portable restrooms and wash stations, replacement of soap and paper products, removal of waste from the holding tanks into a waste-receiving truck, and trucking the waste to a facility for proper disposal of the waste. The need for the services is unpredictable and depends on the number of worksites, users, and duration of the rental. For example, more portable restrooms would be required during summer months when more City constructions occur. |
Modification |
6/30/2022 |
|
|
Recommendation: |
Adopt the report. Approve the request for proposed Personal Services Contract; Notify the Office of the Controller and the Office of Contract Administration. |
|
REGULAR AGENDA |
|
|
|
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. |
|
|
|
|
|
(8) |
Appeal by Philip Louie of the Transportation Director’s Determination to (File No. 0007-20-6) – Action Item |
|
|
|
|
|
|
|
September 21, 2020: |
The Commission granted Philip Louie’s request for postponement for a future meeting to be determined by the Executive Officer. |
|
|
|
|
|
|
Recommendation: |
Adopt the report and deny the appeal by Philip Louie. |
|
|
|
|
|
(9) |
Appeal by Demetrius Cutino of the Human Resources Director’s Determination that there was Insufficient Evidence to Support his Claims of Discrimination and Constructive Discharge. (File No. 0197-20-6) – Action Item |
|
|
|
|
|
|
|
Recommendation: |
Adopt the report and deny the appeal by Demetrius Cutino. |
|
|
|
|
|
(10) |
COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
|
|
|
|
|
|
(11) |
ADJOURNMENT |
|