CALL TO ORDER

2:00 p.m.

ROLL CALL

President Elizabeth Salveson

Present

Vice President Jacqueline P. Minor

Present

Commissioner Douglas S. Chan

Present

Commissioner F. X. Crowley

Present

Commissioner Kate Favetti

Present

President Elizabeth Salveson presided.

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA  (Item No. 2)

None.

APPROVAL OF MINUTES  (Item No. 3)

Regular Meeting of November 16, 2020

Action:

Adopted the minutes with the condition “The Board of Supervisors” is added to Item #8 Annual Salary Wage Adjustment for Members of the Board of Supervisors (2^nd year of 5 – year cycle) and Elected Officials (4^th year of 5 – year cycle) for Fiscal Year 2020-21 Budget.) action.  (Vote of 5 to 0)

ANNOUNCEMENTS  (Item No. 4)

Sandra Eng, Executive Officer made three (3) announcements: (1) Item #7, the Rent Board requested postponement of PSC# 45487-20/21 to February 1, 2021;  (2) Item #8 (Proposed Amendments to the Civil Service Commission’s Policy and Procedures on Personal Services Contracts) will be postponed to December 21, 2020;  (3) The representative of the appellant for Item #9 (Request for Hearing by Naj Daniels on Behalf of Jamila Nuru on Her Future Employment Restrictions with the City and County of San Francisco) has withdrawn their appeal.

HUMAN RESOURCES DIRECTOR’S REPORT  (Item No. 5)

Carol Isen, Acting Human Resources Director announced there has been a change in our local ordinance order.  The Mayor has issued a new Shelter-In-Place order that took place yesterday.  As of last week, the Department of Human Resources (DHR) has messaged City employees, steps they can take to ensure safety is number one.  The Health Department is concerned in studying the trend lines that are in the trajectory to fill-up all the ICU beds within the San Francisco county and region.  DHR has reviewed all the policies that DHR has issued out since the beginning of the local emergency to ensure they still meet the immediate challenge.  DHR will continue to work with City departments to ensure the policies are being adhered to and enforced.  The demands of our COVID command center has not diminished. DHR will be extending existing deployments and adding to them.  DHR will be asking every department to participate.  The Mayor’s Office Chief of staff has just issued the statement.  DHR is working with the Mayor’s Office and with the COVID command center which is under the direction of the Department of Emergency Management Director, Maryellen Carroll to ensure the COVID command center is adequately staffed.  The City has had no deaths of active employees.  DHR is working closely with the departments where we have had outbreaks to help them to limit the spread.

Lastly, the Board of Supervisors did approve the Police and Fire Labor agreements.  By virtue of the previous CSC action, those items will not be revisited.  The Board members have asked the opportunity to donate part or all their wage increase to the San Francisco COVID relief fund.  That information is being distributed among the board members.

EXECUTIVE OFFICER’S REPORT  (Item No. 6)

Sandra Eng, Executive Officer announced the Civil Service Commission (CSC) issued a follow-up Notice of Action on December 4, 2020 and read the following notice for the record:

“At the Commission meeting on November 16, 2020 the Commission voted, in light of the agreement by certain employee organizations representing public safety employees to delay any wage increases for Fiscal Year 2020-2021, the Commission would amend the salaries for Elected Officials to achieve comparable cost savings.  Of those wage concessions become final through the approval by the Board of Supervisors, there will no increase for the Elected Officials (Mayor, City Attorney, District Attorney, Public Defender, Assessor-Recorder, Treasurer, Sherriff).” 

“At the Board of Supervisors’ meeting on December 1, 2020, the Supervisors voted to agree to the MOU contract agreements representing public safety employees which was to delay wage increases for Fiscal Year 2020-2021.  Therefore, there will be no salary increase for the Elected Officials whose salaries are set under Charter Section A8.409-1 (Mayor, City Attorney, District Attorney, Public Defender, Assessor-Recorder, Treasurer, Sheriff), for Fiscal Year 2020-2021.”

Ms. Eng also reported the CSC is receiving many concerns regarding Racial Equity and Personal Services Contracts (PSCs).  There have been concerns about what the City is doing to ensure how the public is informed about PSCs.  Ms. Eng has clarified that the CSC will only look at PSCs on how it will affect City employment. She also emphasized that the CSC does not play a role in selecting any of the vendors involved.   CSC has also been approached by City departments about current hiring process of high management positions.  CSC staff will be providing a report to you after the mid-year on February 1, 2021, which will outline what Commission staff is continually working on.

0234-20-8

Review of Request for Approval of Proposed Personal Services Contracts.
(Item No. 7)

PCS

Department

Amount

Type of Service

Type of Approval

Duration

49726-20/21

Airport

$38,000,000

San Francisco International Airport (SFO or Airport) requires the assistance of consultants who will prepare complex environmental analyses requiring specialized expertise and extensive knowledge of federal, state, and local regulations in the context of a built airport environment and how airports function according to federal rules and regulations. Such tasks may include but are not limited to: assisting with consultation with agencies and stakeholder outreach; producing technical reports and studies to support environmental review; performing technical modeling (e.g., air quality, noise, transportation) in accordance with appropriate federal, state, and local regulations; conducting aircraft noise modeling for specialized Federal Aviation Administration (FAA) airport noise compatibility plans; assisting with strategic pre-planning on upcoming airport projects and assisting in obtaining federal and state environmental approvals; provide litigation support; and provide as-needed California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) planning support as new projects are introduced into the capital improvement plan. Services will be provided on an as-needed basis.

Regular

12/31/2027

43660-20/21

Port

$450,000

Through this contract the Port is seeking as-needed public relations, communications, and media services. These services will include, but are not limited to, working with the Port’s Communications Director and Communications Division to develop and execute a proactive media relations campaign and comprehensive strategic marketing program for Port projects to target local, regional, national, and worldwide audiences. These services will support the Port in its on-going efforts to effectively and economically develop, utilize, and maintain its varied infrastructure and facility assets. Additionally, the contractors will work with the Port to provide effective communication and information around the Port’s response to the COVID-19 pandemic.

Regular

1/31/2025

42086-20/21

Public Utilities Commission

$1,800,000

To perform maintenance and upgrade services for Calgon- manufactured Sentinel Ultra Violet (UV) Treatment Systems located at SFPUC's Tesla facility. These systems are used to treat the SFPUC's drinking water supply and require monthly maintenance services including calibrations, replacement of parts, etc. This service is necessary to ensure reliable system operation, and is not intended to impede on duties typically performed by SFPUC employees. The contract is for services and replacement parts with approximately $1,000,000 for services and $800,000 for replacement parts. The services include three day visits once per month that include critical alarm rectification, hardware inspection, mains verification, electrical power-up verification, general observation observances, historical data analysis, lamp inspection and maintenance, general electrical inspection, wiper inspection, ballast function testing, UV duty sensor cleaning and inspection, UV duty sensor performance evaluations, and system performance evaluations.
SFPUC Stationary Engineers perform day-to-day maintenance on these systems (lamp replacements, wiper replacement/cleanings, well lense replacements, addressing alarms) and contingent upon reliable operations of systems going forward, a review will be conducted prior to year 4 to explore transitioning more complex maintenance work such as, but not limited to, system re-builds to the SFPUC WST Stationary Engineers.

Regular

11/30/2025

PCS

Department

Amount

Type of Service

Type of Approval

Duration

45487-20/21

Rent Arbitration Board

Postponed to 12/21/20

$380,000

The Rent Board (RNT) is funded by a special assessment on every rental unit subject to the Rent Ordinance. This fee is imposed in accordance with chapter 37A of the San Francisco Administrative Code, which was recently changed (Ordinance No. 196-19) to include units that were built after June 13, 1979 and those that were previously exempt due to Substantial Rehabilitation. The project is to assist RNT staff to obtain from City and County of San Francisco (CCSF) tax roll and Assessor’s parcel data, as well as other sources, to research and identify all rental units currently subject to the special assessment. The vendor will develop a database of all units, exempt and non-exempt, using parcel and other information, including residential unit count, fee category and other relevant info to calculate annual Rent Board fee, in order to impose the special assessment and to develop a system to audit the data to capture changes in property use. The vendor will assist RNT by conducting research on any parcel where the residential unit data is missing or incomplete. Vendor will prepare master list of non-exempt parcels subject to RMT fee levy to the Controller before the deadline to include RB fee in annual property tax bills. Vendor to respond to inquiries from RNT staff, property owners, realtors, title/escrow companies, appraisers and any other interested party regarding the fee.

Regular

6/30/2025

42999-20/21

Public Health

$10,000,000

In response to the COVID-19 emergency, Chinese Hospital will admit up to a maximum of 23 patients from Zuckerberg San Francisco General Hospital (ZSFG) to free beds at ZSFG in order to be ready for any surge of COVID-19 patients needing treatment at ZSFG. The patients will be treated at Chinese Hospital for as long as medically necessary, providing uninterrupted services for the duration of the PSC. Initial services will be for acute care. Future services may also include skilled nursing facility care. While the initial need for these services is for a contract with Chinese Hospital, the need for acute inpatient care and skilled nursing facility care may need to be met by other San Francisco hospitals in the future, as well.

Regular

10/31/2021

4033-11/12

Municipal Transportation Agency

Current Approved Amount

$3,977,517

Increase Amount Requested

$562,567

New Total Amount Requested

$4,540,084

Provide separate professional parking garage operational services for 19 parking facilities organized into three groups as follows: Group A – 8 Facilities (Civic Center, Lombard, Mission Bartlett,Performing Arts, Pierce, Sutter Stockton and 16th & Hoff garages, and 7th & Harrison lot); Group B – 3 Facilities (Golden Gateway and St. Mary’s Square garages, and Kezar Lot); Group C – 7 Facilities (SF General Hospital, Moscone Center, North Beach, Vallejo St., Ellis O’Farrell, Union Square and Polk Bush garages). In addition to the three groups, there is a standalone contract for 5th & Mission Garage. Services include: providing qualified and experienced parking personnel for cashiering, janitorial and security. The Operator shall provide oversight of all aspects of administrative functions including, but not limited to, collection, reconciliation and deposit of all parking and non-parking revenue; repair and maintenance of facilities and revenue control equipment; compliance with insurance and bond requirements; providing valet or valet-assist parking services during special events. The term is for six (6) years, thereafter on a month-to-month basis, not to exceed 36 months. The amount of 4,540,084 represents the compensation paid to the parking firms for providing professional operational services at the 19 garages. The $4,540,084 amount breaks down to approximately $590,000 ($72,000 per year, with a 5% increase starting in year four) for each of the three groups. Operating expenses, including parking taxes, are funded through gross parking revenue collected, but is not part of the compensation paid to the parking firm.

Modification

2/2/2022

Speakers:

Bill Irwin, Matthew Dobbs and Justin Sibbring from the Public Utilities Commission spoke on PSC #42086-20/21.

Jacquie Hale spoke on PSC# 42999-20/21.

Action:

1. Approved PSC# 42086-20/21 with the condition the Public Utilities Commission provide a progress report in four (4) years, by December 2024.  (Vote 5 to 0)
2. Postponed PSC# 45487-20/21 to February 1, 2021. 

(Vote of 5 to 0)

3. Approved PSC# 42999-20/21 with the condition the end date is modified from October 31, 2021 to June 31, 2021.  (Vote of 5 to 0)
4. Adopted the report.  Approved the request for the remaining proposed Personal Services Contract; Notify the Office of the Controller and the Office of Contract Administration.  (Vote of 5 to 0)

0233-20-1

Proposed Amendments to the Civil Service Commission’s Policy and Procedures on Personal Services Contracts.  (Item No. 8)

Action:

Postponed to the meeting of December 21, 2020.  (Vote of 5 to 0)

0100-20-7

Request for Hearing by Naj Daniels on Behalf of Jamila Nuru on Her Future
Employment Restrictions with the City and County of San Francisco.
(Item No. 9)

October 19, 2020:

Granted the appellant’s request for postponement to a future
meeting date.

Action:

The Commission granted the appellant’s request to withdraw her appeal.  (Vote of 5 to 0)

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS  (Item No. 10)

Vice President Minor requested an update on the hiring process for the Human Resources Director.  Executive Officer Eng stated, that she along with President Salveson has a meeting with the Alliance Recruiter tomorrow.  Based the discussions with Alliance a Special Meeting will likely be scheduled in the month of December.  At the Special Meeting, the Commissioners will then decide how to proceed after viewing all the applicants.

Acting Human Resources Director, Carol Isen provided a response to Commissioner Crowley inquiry
about Disaster Service Worker (DSW) deployment.  Ms. Isen stated, “There will be about a thousand continuing DSW workers.  Half of those DSW worker are in the Department of Public Health.  About
five hundred DSW deployments will be extended and will be seeking additional DSW workers to meet
the need from various city agencies.  The Mayor will be working with department to make sure we
have equitable distribution around the City to meet the needs.”

President Salveson thanked the Civil Service Commission and staff for their hard work in preparing for the additional Commission meetings that are scheduled.

ADJOURNMENT  (Item No. 11)

The meeting adjourned at 2:45 p.m.