NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES

 

 

1. Commission Office

The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.  The telephone number is (628) 652-1100.  The fax number is (628) 652-1109.  The email address is civilservice@sfgov.org and the web address is www.sfgov.org/civilservice/.  Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.

 

2. Policy Requiring Written Reports

It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff.  All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office.  Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer.  Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.

 

3. Policy on Written Submissions by Appellants

All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4^th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday).  An original and nine (9) copies on 8 1/2-inch X 11-inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided.  Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.

 

4. Policy on Materials being Considered by the Commission

Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting on the Civil Service Commission’s website at www.sfgov.org/CivilService, and in its office located at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.  If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials will be available for public inspection at the Civil Service Commission’s during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).

 

5. Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement

A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing.  Requests may be made by telephone at (628) 652-1100 and confirmed in writing or by fax at (628) 652-1109.

A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing.  Before acting, the Executive Officer may refer certain requests to another City official for recommendation.  Telephone requests must be confirmed in writing prior to the meeting.  Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied.  Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.

 

6. Policy and Procedure on Hearing Items Out of Order

Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda.  The President will rule on each request.  Such requests may be granted with mutual agreement among the affected parties.

 

7. Procedure for Commission Hearings

All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.

 

If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes.  Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record. 

 

For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.

For items on the Separations Agenda, presentation by the department followed by the employee or employee’s representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission.

Each presentation shall conform to the following:

1. Opening summary of case (brief overview);

2. Discussion of evidence;

3. Corroborating witnesses, if necessary; and

4. Closing remarks.

 

The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.

 

 

8. Policy on Audio Recording of Commission Meetings

As provided in the San Francisco Sunshine Ordinance, all Commission meetings are audio recorded in digital form.  These audio recordings of open sessions are available starting on the day after the Commission meeting on the Civil Service Commission website at www.sfgov.org/civilservice/.

 

1. Speaking before the Civil Service Commission

Speaker cards are not required.  The Commission will take public comment on all items appearing on the agenda at the time the item is heard.  The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting.  Maximum time will be three (3) minutes.  A subsequent comment after the three (3) minute period is limited to one (1) minute.  The timer shall be in operation during public comment.  Upon any specific request by a Commissioner, time may be extended.

 

10. Public Comment and Due Process

During general public comment, members of the public sometimes wish to address the Civil Service Commission regarding matters that may come before the Commission in its capacity as an adjudicative body.  The Commission does not restrict this use of general public comment.  To protect the due process rights of parties to its adjudicative proceedings, however, the Commission will not consider, in connection with any adjudicative proceeding, statements made during general public comment.  If members of the public have information that they believe to be relevant to a mater that will come before the Commission in its adjudicative capacity, they may wish to address the Commission during the public comment portion of that adjudicative proceeding.  The Commission will not consider public comment in connection with an adjudicative proceeding without providing the parties an opportunity to respond.

 

11. Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings

The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting.  Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.

 

Information on Disability Access

The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area.  City Hall is wheelchair accessible.  The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall.  Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center.  For more information about MUNI accessible services, call (415) 923-6142.  Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.

 

The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week.  For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation.  Late requests will be honored, if possible.

 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (628) 652-1107 or (628) 652-1100 to discuss meeting accessibility.  In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products.  Please help the City to accommodate these individuals.

 

Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)

Government’s duty is to serve the public, reaching its decisions in full view of the public.  Commissions, boards, councils, and other agencies of the City and County exist to conduct the people’s business.  This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review.  For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Victor Young, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfgov.org/bdsupvrs/sunshine.

 

San Francisco Lobbyist Ordinance

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to register and report lobbying activity.  For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA  94102, telephone (415) 252-3100, fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.

 

 

 

ITEM NO.
(1)	CALL TO ORDER AND ROLL CALL
	President Elizabeth Salveson
	Vice President Jacqueline P. Minor
	Commissioner Douglas S. Chan
	Commissioner F. X. Crowley
	Commissioner Kate Favetti
(2)	REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA
(3)	APPROVAL OF MINUTES - Action Item
	Regular Meeting of November 16, 2020
	Recommendation:	Adopt the minutes.
(4)	ANNOUNCEMENTS
	Announcement of changes to the agenda.
	Other announcements.
(5)	HUMAN RESOURCES DIRECTOR’S REPORT
(6)	EXECUTIVE OFFICER’S REPORT

RATIFICATION AGENDA
All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission.  There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item.  Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda.
(7)	Review of Request for Approval of Proposed Personal Services Contracts. (File No. 0234-20-8) – Action Item

 

PCS	Department	Amount	Type of Service	Type of Approval	Duration
49726-20/21	Airport	$38,000,000	San Francisco International Airport (SFO or Airport) requires the assistance of consultants who will prepare complex environmental analyses requiring specialized expertise and extensive knowledge of federal, state, and local regulations in the context of a built airport environment and how airports function according to federal rules and regulations. Such tasks may include but are not limited to: assisting with consultation with agencies and stakeholder outreach; producing technical reports and studies to support environmental review; performing technical modeling (e.g., air quality, noise, transportation) in accordance with appropriate federal, state, and local regulations; conducting aircraft noise modeling for specialized Federal Aviation Administration (FAA) airport noise compatibility plans; assisting with strategic pre-planning on upcoming airport projects and assisting in obtaining federal and state environmental approvals; provide litigation support; and provide as-needed California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) planning support as new projects are introduced into the capital improvement plan. Services will be provided on an as-needed basis.	Regular	12/31/2027
43660-20/21	Port	$450,000	Through this contract the Port is seeking as-needed public relations, communications, and media services. These services will include, but are not limited to, working with the Port’s Communications Director and Communications Division to develop and execute a proactive media relations campaign and comprehensive strategic marketing program for Port projects to target local, regional, national, and worldwide audiences. These services will support the Port in its on-going efforts to effectively and economically develop, utilize, and maintain its varied infrastructure and facility assets. Additionally, the contractors will work with the Port to provide effective communication and information around the Port’s response to the COVID-19 pandemic.	Regular	1/31/2025

PSC#	Department	Amount	Type of Service	Type of Approval	Duration
42086-20/21	Public Utilities Commission	$1,800,000	To perform maintenance and upgrade services for Calgon- manufactured Sentinel Ultra Violet (UV) Treatment Systems located at SFPUC's Tesla facility. These systems are used to treat the SFPUC's drinking water supply and require monthly maintenance services including calibrations, replacement of parts, etc. This service is necessary to ensure reliable system operation, and is not intended to impede on duties typically performed by SFPUC employees. The contract is for services and replacement parts with approximately $1,000,000 for services and $800,000 for replacement parts. The services include three day visits once per month that include critical alarm rectification, hardware inspection, mains verification, electrical power-up verification, general observation observances, historical data analysis, lamp inspection and maintenance, general electrical inspection, wiper inspection, ballast function testing, UV duty sensor cleaning and inspection, UV duty sensor performance evaluations, and system performance evaluations. SFPUC Stationary Engineers perform day-to-day maintenance on these systems (lamp replacements, wiper replacement/cleanings, well lense replacements, addressing alarms) and contingent upon reliable operations of systems going forward, a review will be conducted prior to year 4 to explore transitioning more complex maintenance work such as, but not limited to, system re-builds to the SFPUC WST Stationary Engineers.	Regular	11/30/2025
45487-20/21	Rent Arbitration Board	$380,000	The Rent Board (RNT) is funded by a special assessment on every rental unit subject to the Rent Ordinance. This fee is imposed in accordance with chapter 37A of the San Francisco Administrative Code, which was recently changed (Ordinance No. 196-19) to include units that were built after June 13, 1979 and those that were previously exempt due to Substantial Rehabilitation. The project is to assist RNT staff to obtain from City and County of San Francisco (CCSF) tax roll and Assessor’s parcel data, as well as other sources, to research and identify all rental units currently subject to the special assessment. The vendor will develop a database of all units, exempt and non-exempt, using parcel and other information, including residential unit count, fee category and other relevant info to calculate annual Rent Board fee, in order to impose the special assessment and to develop a system to audit the data to capture changes in property use. The vendor will assist RNT by conducting research on any parcel where the residential unit data is missing or incomplete. Vendor will prepare master list of non-exempt parcels subject to RMT fee levy to the Controller before the deadline to include RB fee in annual property tax bills. Vendor to respond to inquiries from RNT staff, property owners, realtors, title/escrow companies, appraisers and any other interested party regarding the fee.	Regular	6/30/2025
42999-20/21	Public Health	$10,000,000	In response to the COVID-19 emergency, Chinese Hospital will admit up to a maximum of 23 patients from Zuckerberg San Francisco General Hospital (ZSFG) to free beds at ZSFG in order to be ready for any surge of COVID-19 patients needing treatment at ZSFG. The patients will be treated at Chinese Hospital for as long as medically necessary, providing uninterrupted services for the duration of the PSC. Initial services will be for acute care. Future services may also include skilled nursing facility care. While the initial need for these services is for a contract with Chinese Hospital, the need for acute inpatient care and skilled nursing facility care may need to be met by other San Francisco hospitals in the future, as well.	Regular	10/31/2021

 

PSC#	Department	Amount	Type of Service	Type of Approval	Duration
4033-11/12	Municipal Transportation Agency	Current Approved Amount $3,977,517 Increase Amount Requested $562,567 New Total Amount Requested $4,540,084	Provide separate professional parking garage operational services for 19 parking facilities organized into three groups as follows: Group A – 8 Facilities (Civic Center, Lombard, Mission Bartlett,Performing Arts, Pierce, Sutter Stockton and 16th & Hoff garages, and 7th & Harrison lot); Group B – 3 Facilities (Golden Gateway and St. Mary’s Square garages, and Kezar Lot); Group C – 7 Facilities (SF General Hospital, Moscone Center, North Beach, Vallejo St., Ellis O’Farrell, Union Square and Polk Bush garages). In addition to the three groups, there is a standalone contract for 5th & Mission Garage. Services include: providing qualified and experienced parking personnel for cashiering, janitorial and security. The Operator shall provide oversight of all aspects of administrative functions including, but not limited to, collection, reconciliation and deposit of all parking and non-parking revenue; repair and maintenance of facilities and revenue control equipment; compliance with insurance and bond requirements; providing valet or valet-assist parking services during special events. The term is for six (6) years, thereafter on a month-to-month basis, not to exceed 36 months. The amount of 4,540,084 represents the compensation paid to the parking firms for providing professional operational services at the 19 garages. The $4,540,084 amount breaks down to approximately $590,000 ($72,000 per year, with a 5% increase starting in year four) for each of the three groups. Operating expenses, including parking taxes, are funded through gross parking revenue collected, but is not part of the compensation paid to the parking firm.	Modification	2/2/2022

 

Recommendation:

Adopt the report.  Approve the request for proposed Personal Services Contract; Notify the Office of the Controller and the Office of Contract Administration.

CONSENT AGENDA

All matters on the Consent Agenda considered by the Civil Service Commission will be acted upon by a single vote of the Commission.  There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Consent Agenda and considered as a separate item.  Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Consent Agenda.   Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.

(8)	Proposed Amendments to the Civil Service Commission’s Policy and Procedures on Personal Services Contracts.  (File No. 0233-20-1) – Action Item.
	Recommendation:	Postpone to the meeting of December 21, 2020.

 

SEPARATIONS AGENDA

(9)	Request for Hearing by Naj Daniels on Behalf of Jamila Nuru on Her Future Employment Restrictions with the City and County of San Francisco. (File No. 0100-20-7) – Action Item
	October 19, 2020:	Granted the appellant’s request for postponement to a future meeting date.
	Recommendation:	San Francisco 311 respectfully requests that the Civil Service Commission uphold its conditional City-wide future employment restrictions for Jamila Nuru and deny her appeal

 

(10)	COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS
(11)	ADJOURNMENT