Civil Service Commission - October 21, 2019 - Agenda
AGENDA
Regular Meeting
October 21, 2019
2:00 p.m.
ROOM 400, CITY HALL
1 Dr. Carlton B. Goodlett Place
A request to hear an item after 5:00 p.m. should be directed to the Executive |
CALL TO ORDER & ROLL CALL |
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA |
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APPROVAL OF MINUTES |
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ANNOUNCEMENTS |
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HUMAN RESOURCES DIRECTOR’S REPORT |
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EXECUTIVE OFFICER’S REPORT |
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RATIFICATION AGENDA |
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CONSENT AGENDA |
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REGULAR AGENDA |
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SEPARATIONS AGENDA |
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CLOSED SESSION AGENDA SPECIAL ORDER OF BUSINESS 4:30 P.M. |
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COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
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ADJOURNMENT |
NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES
A.Commission Office
The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. The telephone number is (415) 252-3247. The fax number is (415) 252-3260. The email address is civilservice@sfgov.org and the web address is www.sfgov.org/civilservice/. Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.
B.Policy Requiring Written Reports
It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.
C.Policy on Written Submissions by Appellants
All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2-inch X 11-inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.
D.Policy on Materials being Considered by the Commission
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting on the Civil Service Commission’s website at www.sfgov.org/CivilService, and in its office located at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials will be available for public inspection at the Civil Service Commission’s during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).
E.Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement
A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.
A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied. Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.
F.Policy and Procedure on Hearing Items Out of Order
Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.
G.Procedure for Commission Hearings
All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.
If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes. Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record.
For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.
For items on the Separations Agenda, presentation by the department followed by the employee or employee’s representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission.
Each presentation shall conform to the following:
- Opening summary of case (brief overview);
- Discussion of evidence;
- Corroborating witnesses, if necessary; and
- Closing remarks.
The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.
H.Policy on Audio Recording of Commission Meetings
As provided in the San Francisco Sunshine Ordinance, all Commission meetings are audio recorded in digital form. These audio recordings of open sessions are available starting on the day after the Commission meeting on the Civil Service Commission website at www.sfgov.org/civilservice/.
I.Speaking before the Civil Service Commission
Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the time the item is heard. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting. Maximum time will be three (3) minutes. A subsequent comment after the three (3) minute period is limited to one (1) minute. The timer shall be in operation during public comment. Upon any specific request by a Commissioner, time may be extended.
J.Public Comment and Due Process
During general public comment, members of the public sometimes wish to address the Civil Service Commission regarding matters that may come before the Commission in its capacity as an adjudicative body.The Commission does not restrict this use of general public comment.To protect the due process rights of parties to its adjudicative proceedings, however, the Commission will not consider, in connection with any adjudicative proceeding, statements made during general public comment.If members of the public have information that they believe to be relevant to a mater that will come before the Commission in its adjudicative capacity, they may wish to address the Commission during the public comment portion of that adjudicative proceeding.The Commission will not consider public comment in connection with an adjudicative proceeding without providing the parties an opportunity to respond.
K.Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings
The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Information on Disability Access
The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area. City Hall is wheelchair accessible. The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall. Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call (415) 923-6142. Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.
The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.
Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility. In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City to accommodate these individuals.
Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Victor Young, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfgov.org/bdsupvrs/sunshine.
San Francisco Lobbyist Ordinance
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA 94102, telephone (415) 252-3100, fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.
City and County of San Francisco
Civil Service Commission
Agenda for Regular Meeting
October 21, 2019
2:00 p.m.
ITEM NO. |
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(1) |
CALL TO ORDER AND ROLL CALL |
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President Elizabeth Salveson |
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Vice President Kate Favetti |
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Commissioner Douglas S. Chan |
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Commissioner F. X. Crowley |
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Commissioner Jacqueline P. Minor |
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(2) |
REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA |
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(3) |
APPROVAL OF MINUTES - Action Item |
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Regular Meeting of October 7, 2019 |
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Recommendation: |
Adopt the minutes. |
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(4) |
ANNOUNCEMENTS |
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Announcement of changes to the agenda. |
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Other announcements. |
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(5) |
HUMAN RESOURCES DIRECTOR’S REPORT |
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(6) |
EXECUTIVE OFFICER’S REPORT |
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RATIFICATION AGENDA |
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All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda. |
(7) |
Review of Request for Approval of Proposed Personal Services Contracts. (File No. 0268-19-8) – Action Item |
PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
44295-19/20 |
Environment |
$200,000 |
The Department of the Environment (SFE) is looking for a firm to provide full-service event-planning, event development and event execution services. Events may include, but are not limited to, receptions attended by elected officials, award ceremonies, and community workshops. Desired skills and experience, and typical project responsibilities include, but are not limited to, the following: (i) Secure and collaborate with event service vendors (ii) Venue Selection (iii) Invitation & RSVP Management (iv) Printing & Signage Management (v) Translations and Multilingual Staff Capacity (vi) Event Design (vii) Event Execution |
Regular |
11/30/2021 |
41914-19/20 |
Public Works |
$3,000,000 |
Consultants will provide highly specialized mechanical engineering services and related electrical engineering services that include constructability analysis, condition assessment reports, field investigations, third-party Quality Assurance/Quality Control (QA/QC) peer reviews, value engineering, power system reliability studies, construction support, peer review validation, and other consultation work. Projects and facilities may include sewage and water treatment plants; pump stations; force mains; hydraulic and pneumatic systems,
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Regular |
12/31/2025 |
40520-18/19 |
Human Resources |
$200,000 |
Provide expert test development consultation for the H020 and H040 selection processes and defend those selection processes against legal challenge as necessary. |
Regular |
6/30/2023 |
41089-19/20 |
Municipal Transportation Agency |
$2,000,000 |
This consultant service contract will provide engineering services for the final design and construction of the special track replacement in the subway. The consultant will provide engineering service; preparation of drawing, cost, and specification; constructability review; quality assurance; preparation project management plan and risk registry. The consultant will continue the support in the construction phase. All services will be In compliance with Federal Administration oversight principles and best practices. |
Regular |
12/31/2025 |
41355-19/20 |
Municipal Transportation Agency |
$450,000 |
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Regular |
10/31/2023 |
PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
43064-19/20 |
Municipal Transportation Agency |
$450,000 |
• On-site oral and written foreign language translation and American Sign Language interpretation services
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Regular |
10/31/2023 |
45971-19/20 |
Municipal Transportation Agency |
$30,000,000 |
The SFMTA's Advanced Train Control System ("ATCS") is a proprietary system that was supplied to the San Francisco Municipal Transportation Agency (SFMTA) by Thales Transport & Security, Inc. ("Contractor" or "Thales") on August 10, 1992. This contract provides a framework Master Agreement under which the SFMTA can issue purchase orders to the supplier for specific proprietary goods and services. Each purchase order has its own scope, schedule, funding source, and approval cycle. Staff anticipates that equipment, software, and associated services to be procured under this contract may include but are not limited to: Upgrade ATCS software, including upgrades to diagnostic devices, Upgrade ATCS system simulator hardware and software; Equip new rail vehicles with ATCS equipment; Add digital signal processors to Axle Counters; overhaul and upgrade Vehicle Control Center computers; overhaul and upgrade Station Controller computers; Upgrade I/0 & Data Transmission Racks; Upgrade the data transmission medium from inductive loop to wayside radio; Refurbish shop special test equipment. |
Regular |
5/30/2029 |
42147-19/20 |
Public Utilities Commission |
$4,000,000 |
Water resources and conservation planning and program support. Specialized and technical services will support efficient use and reliability of existing surface water supplies as well as development and ongoing management of alternate water supplies, including groundwater, recycled water, non-potable water, and purified water: Services will include preparation and review of technical and investigative reports, studies, and documents; development of outreach, informational, and training materials; development and review of conceptual engineering plans for planning purposes; water customer site assessments; development and updates to data models; data analyses, review, and interpretation; regulatory review; financial analysis of water supply opportunities, including comparative evaluation of the unit cost of water and the valuation of investment options; grant administration; operations and outreach coordination; and cross-connection control testing assistance. California-licensed geologists, engineering geologists, hydrogeologists and/or engineers with appropriate subject area expertise will be required for preparation of certain regulatory reports. The Selected Proposer will assist SFPUC staff in the implementation and completion of various tasks upon staff request. The Selected Proposer may also be called upon to provide other related planning and support services during the term of the Professional Services Agreement ("Agreement"). |
Regular |
10/30/2024 |
PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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49277-19/20 |
Public Utilities Commission |
$7,500,000 |
The primary objective of the project is to reduce flooding for Lower Alemany area. The scope of proposed work will consist of engineering planning, design, and construction support for San Francisco Public Utilities Commission (SFPUC) Lower Alemany Area Stormwater Improvement Project. This includes large diameter pipes and structures on deep foundations, launching and receiving shafts, and all related site investigation work (e.g. geotechnical and hazardous materials.) |
Regular |
5/9/2026 |
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41614-19/20 |
Public Health |
$9,000,000 |
The selected contractor shall provide co-terminus warranty, maintenance services including hardware and software, system optimization, system customization, and as-needed implementation services for new or upgraded modules for the currently installed RTLS System. The current (Real Time Location System) RTLS system at Zuckerberg San Francisco General (ZSFG) hospital and Laguna Honda Hospital (LHH) provides inventorying and asset protection, patient tracking, staff duress, an integrated alert messaging system, and wireless communication and data systems on DPH's converged network and within existing applications. The functions provided by the current systems are existing to the Department, central to overall patient care, facilities management, and are the responsibility of the Department to support, fully implement, and customize as the hospital continues day to-day operations. |
Regular |
1/31/2028 |
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48929-19/20 |
Public Health |
$10,000,000 |
Contractor(s) will provide an integrated data solution, to include a data warehouse and/or logical data warehouse for analytics to capture, store, manage, and access clinical, operational and research data in order to improve the quality and effectiveness of patient care. Contractor(s) will provide as-needed and intermittent comprehensive professional services, including: data warehouse and archiving initiatives, applications support and project management, research, preparation of future state initiatives, and overall interdepartmental data integration initiatives. Focus areas will include system |
Regular |
4/30/2021 |
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44755-18/19 |
Public Works |
Current Approved Amount $1,000,000 Increase Amount Requested $0 New Total Amount Requested $1,000,000 |
This request is for design-build services for the design and construction of Navigation Center and Homeless Shelter projects. The Contractor will provide all design, construction, and related services necessary for the successful delivery of 500 beds projects at multiple locations still to be determined. Public Works is managing this work on behalf of our client, San Francisco Department of Homelessness and Supportive Housing (HSH). Scope Change: This request is for design, design-build, and pre-construction services for the design and construction of Navigation Center and Homeless Shelter projects. The Contractor will provide design, construction, and related services necessary for the successful delivery of 500 beds projects at multiple locations still to be determined. Public Works is managing this work on behalf of our client, San Francisco Department of Homelessness and Supportive Housing (HSH). Additionally, this is a specialized and infrequent task necessitated by this particular project. |
Modification |
6/30/2023 |
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PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
49557-15/16 |
Department of Emergency Management |
Current Approved Amount $16,300,000 Increase Amount Requested $0 New Total Amount Requested $16,300,000 |
This contract will allow for the procurement of hardware, software and professional services to design, install, configure and test the City's 800MHz Emergency Radio Communication System. This network supports over 10,000,000 radios, over 20 City departments and outside agencies. The vendor Motorola Solutions, will do a detailed network/system design (in conjunction with City Staff, factory assemble and test the system, ship the equipment to the City, install the equipment at various locations (9 radio antenna sites, 7 dispatch sites, and over 60 other radio locations) throughout the City, configure and test the network, ensure a zero-downtime cutover user of user departments, and warranty the system for one year. Scope Change: See attached documentation regarding the Portable Radio Upgrade Agreement |
Modification |
12/31/2029 |
43791-16/17 |
Municipal Transportation Agency |
Current Approved Amount $550,000 Increase Amount Requested $276,000 New Total Amount Requested $826,000 |
To provide state legislative representation, to advocate on behalf of the City and Departments on legislative and regulatory matters, to assist with the implementation of the City's State Legislative Agenda, and to keep the Mayor's Office up-to-date with relevant infonmation about State government activities. As a City and County, San Francisco is affected by a broad range of issues across many disciplines and departments. The City's state legislative representatives should possess the experience and knowledge to work in a broad array of policy topics included, but not limited to economic development, health care, public safety, human services, housing, environment, transportation, education and community development. |
Modification |
10/31/2020 |
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Recommendation: |
Adopt the report. Approve the request for proposed Personal Services Contracts; Notify the Office of the Controller and the Office of Contract Administration. |
CONSENT AGENDA |
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All matters on the Consent Agenda considered by the Civil Service Commission will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Consent Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Consent Agenda.
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. |
(8) |
Report on the Highest Prevailing Rate of Wages of the Various Crafts and Kinds of Labor Paid in Private Employment in the City and County of San Francisco. (File No. 0257-19-3) – Action Item |
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October 7, 2019: |
Continued the item to October 21, 2019. |
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Note: |
The Commission requested the Office of Labor Standards Enforcement to correct the subject title of Agenda Item #12. |
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Recommendation: |
Adopt the report. |
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(9) |
Appeal by Angela Long, IFPTE Local 21 on the Decision to Change the Minimum Qualifications of the Forensic Toxicologist Classification Series 2403, 2456, 2457, and 2558. (File No. 0221-19-2) – Action Item |
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Recommendation: |
Postpone at the request of IFPTE Local 21. |
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REGULAR AGENDA |
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Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, |
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(10) |
Appeal by Jessica Beard on Behalf of Silvia Pac Yurrita of the Human Resources Director’s Determination to Administratively Close Her Complaint of Discrimination and Retaliation. (File No. 0144-19-6) – Action Item |
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August 19, 2019: |
Continued the matter for sixty (60) days until the CSC meeting of October 21, 2019 to allow Silvia Pac Yurrita the opportunity to contact EEO to file the allegations not investigated. |
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Recommendation: |
Adopt the report and deny Silvia Pac Yurrita’s appeal. |
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(11) |
Appeal by Stephanie Winston of the Human Resources Director’s Determination to Administratively Close Her Complaint of Harassment and Retaliation. |
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Recommendation: |
Adopt the report and deny Stephanie Winston’s appeal. |
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(12) |
Proposed Amendments to Volume IV Civil Service Commission Rule 411A Position-Based Testing for MTA Service-Critical Positions or Classes. (File No. 0184-19-6) – Action Item |
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June 17, 2019: |
Authorized the Executive Officer to post the proposed Rule amendment to Rule 411A Position-Based Testing, Article II Examination Provisions for meet and discuss with the interested stakeholders. |
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September 16, 2019: |
Accepted the report and directed the Executive Director to post the new Rule amendments for meet and discuss with interested stakeholders. |
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Recommendation: |
Accept the report and adopt the Rule amendments as posted. |
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SEPARATIONS AGENDA
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(13) |
Request for Hearing by Jessica Inouye on Behalf of Mona Fields on Her Future Employment Restrictions with the City and County of San Francisco. (File No. 0252-19-1) – Action Item |
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Recommendation: |
Adopt the report and deny the appeal filed by Ms. Fields. |
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(14) |
Public comment on all matters pertaining to Items #15 and #16. |
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(15) |
Vote on whether to hold Item #16 in closed session. (Action Item) |
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CLOSED SESSION AGENDA SPECIAL ORDER OF BUSINESS 4:30 P.M. |
NOTE: The Commission may hold Item #16 in open session, closed session, or partial open/partial closed session. It has been agendized as a closed session item to preserve the Commission’s ability to go into closed session if the Commission so decides.
(16) |
Appeal by Manisha Lal of the Human Resources Director’s Determination to Administratively Close Her Complaints of Harassment. PERSONNEL EXCEPTION – S.F. Admin. Code §67.10(b) and California Government Code Section 54957 (b)(1) |
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Recommendation: |
Adopt the report and deny Manisha Lal’s appeal. |
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(17) |
Reconvene in Open Session. Vote to elect whether to disclose any or all discussions on |
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(18) |
COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
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(19) |
ADJOURNMENT |
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