CALL TO ORDER

2:00 p.m.

ROLL CALL

President Kate Favetti

Excused Absence

Vice President F. X. Crowley

Present

Commissioner Douglas S. Chan

Present

Commissioner Scott R. Heldfond

Excused Absence

Commissioner Elizabeth Salveson

Present

Vice President F. X. Crowley presided.

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA  (Item No. 2)

Paul Kim, Lead Representative for IFPTE Local 21 stated that from September 2017 to May 2018, Local 21 was not receiving Personal Services Contracts notifications from the City due to a firewall problem.  He wanted to bring it to the attention of the Commission.

APPROVAL OF MINUTES  (Item No. 3)

Regular Meeting of June 4, 2018.

Action:

Adopted the minutes.  (Vote of 3 to 0)

ANNOUNCEMENTS  (Item No. 4)

Executive Officer Michael Brown announced that the July 2^nd meeting is canceled due to the 4^th of July Holiday.  A special meeting will be held on Tuesday, July 10, 2018 at City Hall, Room 416 at 3 p.m.

HUMAN RESOURCES DIRECTOR’S REPORT  (Item No. 5)

Human Resources Director Micki Callahan stated that the Board of Supervisors approved a new ordinance proposed by former Mayor Lee to provide compensation for City employees in the event of a natural disaster. 

Director Callahan is anticipating the Supreme Court decision Janus v. AFSCME to be handed down soon which will have a financial impact on agency shop fees for public sector labor organizations.  Some changes in anticipation of this announcement already transpired with the City and IFPTE Local 21.

Lastly, the Department of Human Resources completed negotiations with labor organizations on the new requirements surrounding employee orientation based on the State Bill AB119 which mandates union access to new employee orientation.

EXECUTIVE OFFICER’S REPORT  (Item No. 6)

Executive Officer Michael Brown stated at the first meeting of July he will be provide an update of the Commissioner’s Request Log for the President.

Civil Service Commission has scheduled two (2) additional meet and discuss sessions regarding the posted Rule amendments for De-Identification on Thursday, June 21^st from 4:00 p.m. to 5 p.m. and Friday, June 22^nd from 12:00 p.m. to 1 p.m. to accommodate individuals who have difficulty with release time to attend.  Individuals are also reminded to submit their comments and suggestions in writing to the Commission if they are unable to attend.  A follow-up staff report from the Executive Officer can be expected no sooner than the first meeting in August.

0182-18-8

Review of Request for Approval of Proposed Personal Services Contracts.

(Item No. 7)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

48369-17/18

Airport Commission

$2,000,000

The proposed work is an overnight bus service to and from the San Francisco International Airport (SFO) between Millbrae BART and Caltrain stations, and all local bus stops on Route 292 between downtown San Francisco and south to Palo Alto.  This is a late night bus service that operates 7 days per week between the hours of 12:45 a.m. and 6:00 a.m.  Additionally, SamTrans will provide emergency replacement bus service when Airtrain is shut down due to unforeseen circumstances.

Regular

06/30/2023

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

40244-17/18

Airport Commission

$1,200,000

Contractor will provide ongoing representation of the San Francisco International Airport (Airport) before the California State Legislature and Executive Administration in Sacramento, CA, to identify and advocate for or against legislation and regulatory matters that may impact the Airport.  This work requires a dedicated presence in Sacramento, CA, and requires the Contractor maintains good relationships with state legislators and their staff.

Regular

12/30/2027

46663-17/18

Department of Homelessness and Supportive Housing

$778,492

Technical assistance to the Department of Homelessness and Supportive Housing (HSH) to support the implementation of HSH’s Five-Year Strategic Framework, and the Department’s work to drive systems transformation and culture change.  Includes assessment to Department’s approach to addressing homelessness in San Francisco, as well as specific strategies in the following areas: adult homelessness, family homelessness, youth homelessness, street homelessness, coordinated entry systems for all populations, problem solving strategies, data and performance measurement.

Regular

06/30/2022

40815-17/18

Public Utilities Commission

$150,000

Itron Inc. (“Itron”) specializes in time-series data analysis, statistical modeling, forecasting process consulting, and forecasting system implementation.  The San Francisco Public Utilities Commission (“SFPUC”) will retain Itron’s services on an as-needed basis, pursuant to a task order process.  For each task order, Itron will propose a scope of work which will include, but not be limited to:  staffing plan, project schedule, deliverables and costs.  Technical services will vary depending on business requirements throughout the contract term.  However, the following services will be performed beginning in 2019:

1. Short Term Model Review.  SFPUC currently runs three (3) short-term forecasting models once a week for power scheduling.  Itron proposes to review the models and recommend improvements.
2. Short Term Model Development.  SFPUC obtains a short-term forecast for the Clean Power San Francisco (CPSF) customers for use in power scheduling.  Itron will develop a forecast model for the CPSF load consistent with the current SFPUC models reviewed in item 1 above.
3. Long Term Model Development.  SFPUC requires a long-term forecasting framework designed to forecast 5 years ahead.  Itron will develop the forecasting framework with template models that may be expanded by SFPUC staff.  Itron will develop the framework and the forecast template models and support SFPUC staff through their model development.

Other tasks over the term of the contract will include: (1) Reviewing model accuracy and suggesting model improvements; (2) Providing training to new MetrixND/LT users; (3) Assisting with development of new models for new customer classes; and (4) Modeling long-term load changes due to changes in energy usage patterns.

Contract Amount:

Upon execution of Amendment 2, the contract not to exceed amount will be $401,830.  Of this, $150,000 has been allocated to as-needed technical services.  The remaining amount has been allocated for annual software support.

Regular

09/30/2024

45698-17/18

Public Utilities Commission

$1,000,000

The proposed work are tunnel and geotechnical engineering design, and engineering support during construction for SFPUC’s Kansas and Marin Streets Sewer Improvements Project.  This project is proposing a 8-foot diameter tunnel (starting from the intersection of Kansas and Marin Streets, and running approximately 900-feet west towards Lot 31, which is within City Property), launching and receiving shafts, junction structures, and all related site investigation work (i.e. geotechnical and hazardous material).  The primary purpose of the project is to increase hydraulic conveyance to alleviate flooding for a susceptible portion of the City.

Regular

12/31/2021

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

49961-17/18

Recreation and Park

$1,800,000

RPD wishes to select a pool of three to four consultants to perform Historic Resource Evaluation (HRE) and Archeological Review (AR) services on an as-needed basis for various projects.  Each contract will be limited to $600,000, and funds would not be encumbered until a specific project has been assigned to a consultant.

Examples of the types of analyses to be performed by consultants include:

• Conditions assessment and building use analysis
• Recommendations for treatment of known historic resources
• Preparation of HRE 1 & 2 reports consistent with the requirements of the SF Planning Department
• Feasibility of reuse scenarios analysis for historic buildings and structures
• Order-of-magnitude cost estimates for renovation of historic buildings and structures
• Analysis by a qualified engineer of structures and systems in historic properties to inform renovation scope
• Architectural drawings for repairs to original elements of historic buildings and structures
• Architectural drawings of historic buildings and structures to document existing conditions

Regular

04/25/2023

45222-17/18

Airport

$600,000

Veterinary care services for approximately 15-20 canine members of the K9 Unit of the San Francisco Police Department Airport Bureau, at the San Francisco International Airport (Airport).  Care will include examinations, disease prevention programs, diet and weight management services, medications, and treatments as necessary for various conditions and illnesses.

Regular

06/30/2023

47331-17/18

Assessor/Recorder

Current Approved Amount

$20,000,000

Increase Amount Requested

$0

New Total Amount Requested

$20,000,000

The project is a multi-phase, joint endeavor between the Office of the Assessor-Recorder (ASR), the Treasurer & Tax Collector (TTX), and Office of the Controller (CON) to secure and modernize the City’s property tax functions by replacing legacy systems that enable the assessment and collection of approximately $2.5 billion in annual property tax revenues.  The departments currently maintain two separate legacy IT systems to perform these functions.  The ASR plans to procure the following professional service(s): 1. Implementation services 2. Data conversion services 3. Independent Verification and Validation Services.  The replacement of the City’s property assessment & tax system is one of the three major IT projects identified by the Information & Communication Technology (ICT) Plan for FY 18-22.   Anticipated Outcomes are: 1. Increase Efficiency and Quality: Re-engineer assessment and tax business processes based on best practices and eliminate manual processes and workarounds.  2. Improve Revenue Collection:  Increase turnaround time for assessments and provide timely tax billing, revenue collection and certification to reduce revenue at risk.  3. Build a Resilient IT Infrastructure:  Secure $2.5 billion in revenue through modern technology platforms that are secure and resilient.  4. Increase Access to Data: Improve information available to public and policymakers and enable better revenue forecasting and data analysis.  5.  Improve Taxpayer Service and Transparency:  Integrate property tax and assessment functions among the three departments for better customer service.

Scope Change:

Scope is being clarified to specify that ‘implementation services’ includes ongoing custom support.

Modification

12/25/2027

4133-08/09

Public Health

Current Approved Amount

$1,300,000

Increase Amount Requested

$1,000,000

New Total Amount Requested

$2,300,000

Provide an on-site, comprehensive dental service program for the residents of Laguna Honda Hospital (LHH).  The dental services shall meet or exceed the standards of the State of California Medi-Cal Denti-Cal Program.  The services will include, at a minimum: routine treatment and examinations, radiographs, cleanings and fillings, relinings and repairs of dentures, fabrication of new full and partial dentures, extractions and bedside care to patients unable to come to the LHH Dental Clinic.

Modification

06/30/2020

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

45626-16/17

Public Health

Current Approved Amount

$11,800,000

Increase Amount Requested

$10,000,000

New Total Amount Requested

$21,800,000

Contractor(s) will provide specialized consulting services in the area of information technology.  As-needed and intermittent services to include:  needs analysis, documentation of status of applications and processes, evaluation of processes and work flow, documentation of technical specifications, project management, enterprise Master Patient Index (eMPI) and Master Data Management (MDM) services, data warehouse and archiving initiatives, applications support, research and preparation analyses of future state initiatives, documentation of specifications for new applications, and overall project support for interdepartmental clinical data integration initiatives.  Focus areas will include systems and applications for:  Whole Person Care Initiatives, Population Health, Environmental Health, Communicable Diseases, Prevention, financial systems, clinical systems, ongoing integration initiatives, Electronic Health Record (EHR)-related activities, managed care services, and technology modernization projects.

Modification

05/31/2023

4098-02/03

Public Utilities Commission

Current Approved Amount

$28,500,000

Increase Amount Requested

$2,415,000

New Total Amount Requested

$30,915,000

The work under Amendment No. 5 will provide additional engineering support during the construction phase of the Calaveras Dam Replacement Project (CDRP).  Engineering support services will include reviewing of submittals, responding to Request for Information, revising drawings and specifications to address project issues that arise during the course of construction and in respond to Division of Safety of Dam (DSOD) request, attending construction meetings at the site, providing assistant during start-up, and commissioning of the project.

Modification

06/30/2020

45087-14/15

Department of Emergency Management

Current Approved Amount

$900,00

Increase Amount Requested

$900,000

New Total Amount Requested

$1,800,000

This request is to contract with San Francisco Fleet Week Association to help coordinate Fleet Week activities, which will include large-scale event production, facilitation and overall management of a multi-day set of events.  The partnership with the San Francisco Fleet Week Association will sustain coordination with external private sector, non-profit and Federal Government partners, including members of the Department of Defense (U.S. Navy and Marines).  This request will be for three years.

Modification

10/31/2021

Speakers:

Cathy Widener, San Francisco International Airport spoke on PSC #40244-17/18.

Sean McFadden, Recreation and Park spoke on PSC #49961-17/18.

Emily Wang, Department of Emergency Management spoke on PSC #45087-14/15.

Action:

1. Approved PSC #40244-17/18 with the condition the department amends PSC Form 1 to clarify the contract duration is five years with a possible two (2) - two (2) year extensions.  (Vote of 3 to 0)

2. Continued PSC #49961-17/18 with the condition the department report back to the Commission with modified materials to reflect if the Planning Commission will have the ability to determine whether it will provide expertise.  (Vote of 3 to 0)

3. Approved PSC #45087-14/15 with the condition the department amends PSC Form 1, question 5 to reflect accurate obstacles and remove Super Bowl festivities as a factor.  (Vote of 3 to 0)

4. Adopt the report.  Approved the request for the remaining proposed Personal Services Contracts and notified the Office of the Controller and the Office of Contract Administration.  (Vote of 3 to 0)

0168-18-5

Appeal by Veronica Thorne-Dixson of the Rejection of Her Application for Class 2322 Nurse Manager, Maternal Child Adolescent Health Specialty Area.  (Item No. 8)

Speakers:

Carrie Johnson, Department of Public Health

Veronica Thorne-Dixson, Appellant

Action:

Adopted the report and denied Ms. Thorne-Dixson’s appeal.

(Vote of 3 to 0)

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS  (Item No. 9)

The Commissioner requested the Executive Officer to review the matter raised by IFPTE Local 21 during public comment and report back to the Commission.  Commissioner Crowley also asked for a status report from Paul Kim, IFPTE Local 21 as well.

ADJOURNMENT  (Item No. 10)

2:34 p.m.