Civil Service Commission - June 18, 2018 - Agenda

Meeting Date:

June 18, 2018 - 2:00pm

Location:

City Hall - Room 400

1 Dr. Carlton B. Goodlett Place

San Francisco, CA 94102

A.Commission Office

The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. The telephone number is (415) 252-3247. The fax number is (415) 252-3260. The email address is civilservice@sfgov.org and the web address is www.sfgov.org/civilservice/. Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.

B. Policy Requiring Written Reports

It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.

C. Policy on Written Submissions by Appellants

All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4^th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.

D. Policy on Materials being Considered by the Commission

Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting on the Civil Service Commission’s website at www.sfgov.org/CivilService, and in its office located at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials will be available for public inspection at the Civil Service Commission’s during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).

E. Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement

A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.

A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied. Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.

F. Policy and Procedure on Hearing Items Out of Order

Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.

G. Procedure for Commission Hearings

All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.

If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes. Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record.

For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.

For items on the Separations Agenda, presentation by the department followed by the employee or employee’s representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission.

Each presentation shall conform to the following:

Opening summary of case (brief overview);

Discussion of evidence;

Corroborating witnesses, if necessary; and

Closing remarks.

The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.

H. Policy on Audio Recording of Commission Meetings

As provided in the San Francisco Sunshine Ordinance, all Commission meetings are audio recorded in digital form. These audio recordings of open sessions are available starting on the day after the Commission meeting on the Civil Service Commission website at www.sfgov.org/civilservice/.

I. Speaking before the Civil Service Commission

Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the time the item is heard. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting. Maximum time will be three (3) minutes. A subsequent comment after the three (3) minute period is limited to one (1) minute. The timer shall be in operation during public comment. Upon any specific request by a Commissioner, time may be extended.

J. Public Comment and Due Process

During general public comment, members of the public sometimes wish to address the Civil Service Commission regarding matters that may come before the Commission in its capacity as an adjudicative body.The Commission does not restrict this use of general public comment.To protect the due process rights of parties to its adjudicative proceedings, however, the Commission will not consider, in connection with any adjudicative proceeding, statements made during general public comment.If members of the public have information that they believe to be relevant to a mater that will come before the Commission in its adjudicative capacity, they may wish to address the Commission during the public comment portion of that adjudicative proceeding.The Commission will not consider public comment in connection with an adjudicative proceeding without providing the parties an opportunity to respond.

K. Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings

The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.

Information on Disability Access

The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area. City Hall is wheelchair accessible. The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall. Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call (415) 923-6142. Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.

The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility. In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City to accommodate these individuals.

Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)

Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Victor Young, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfgov.org/bdsupvrs/sunshine.

San Francisco Lobbyist Ordinance

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA 94102, telephone (415) 252-3100, fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.

City and County of San Francisco

Civil Service Commission

Agenda for Regular Meeting

June 18, 2018

2:00 p.m.

ITEM NO.

(1)	CALL TO ORDER AND ROLL CALL

	President Kate Favetti
	Vice President F. X. Crowley
	Commissioner Douglas S. Chan
	Commissioner Scott R. Heldfond
	Commissioner Elizabeth Salveson

(2)	REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA

(3)	APPROVAL OF MINUTES - Action Item

	Regular Meeting of June 4, 2018.

	Recommendation:	Adopt the minutes.

(4)	ANNOUNCEMENTS

	Announcement of changes to the agenda.

	Other announcements.

(5)	HUMAN RESOURCES DIRECTOR’S REPORT

(6)	EXECUTIVE OFFICER’S REPORT

RATIFICATION AGENDA

All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda.

(7)

Review of Request for Approval of Proposed Personal Services Contracts.

(File No. 0182-18-8) – Action Item

PSC#	Department	Amount	Type of Service	Type of Approval	Duration
48369-17/18	Airport Commission	$2,000,000	The proposed work is an overnight bus service to and from the San Francisco International Airport (SFO) between Millbrae BART and Caltrain stations, and all local bus stops on Route 292 between downtown San Francisco and south to Palo Alto. This is a late night bus service that operates 7 days per week between the hours of 12:45 a.m. and 6:00 a.m. Additionally, SamTrans will provide emergency replacement bus service when Airtrain is shut down due to unforeseen circumstances.	Regular	06/30/2023
40244-17/18	Airport Commission	$1,200,000	Contractor will provide ongoing representation of the San Francisco International Airport (Airport) before the California State Legislature and Executive Administration in Sacramento, CA, to identify and advocate for or against legislation and regulatory matters that may impact the Airport. This work requires a dedicated presence in Sacramento, CA, and requires the Contractor maintains good relationships with state legislators and their staff.	Regular	12/30/2027
46663-17/18	Department of Homelessness and Supportive Housing	$778,492	Technical assistance to the Department of Homelessness and Supportive Housing (HSH) to support the implementation of HSH’s Five-Year Strategic Framework, and the Department’s work to drive systems transformation and culture change. Includes assessment to Department’s approach to addressing homelessness in San Francisco, as well as specific strategies in the following areas: adult homelessness, family homelessness, youth homelessness, street homelessness, coordinated entry systems for all populations, problem solving strategies, data and performance measurement.	Regular	06/30/2022

PSC#	Department	Amount	Type of Service	Type of Approval	Duration
40815-17/18	Public Utilities Commission	$150,000	Itron Inc. (“Itron”) specializes in time-series data analysis, statistical modeling, forecasting process consulting, and forecasting system implementation. The San Francisco Public Utilities Commission (“SFPUC”) will retain Itron’s services on an as-needed basis, pursuant to a task order process. For each task order, Itron will propose a scope of work which will include, but not be limited to: staffing plan, project schedule, deliverables and costs. Technical services will vary depending on business requirements throughout the contract term. However, the following services will be performed beginning in 2019: Short Term Model Review. SFPUC currently runs three (3) short-term forecasting models once a week for power scheduling. Itron proposes to review the models and recommend improvements. Short Term Model Development. SFPUC obtains a short-term forecast for the Clean Power San Francisco (CPSF) customers for use in power scheduling. Itron will develop a forecast model for the CPSF load consistent with the current SFPUC models reviewed in item 1 above. Long Term Model Development. SFPUC requires a long-term forecasting framework designed to forecast 5 years ahead. Itron will develop the forecasting framework with template models that may be expanded by SFPUC staff. Itron will develop the framework and the forecast template models and support SFPUC staff through their model development. Other tasks over the term of the contract will include: (1) Reviewing model accuracy and suggesting model improvements; (2) Providing training to new MetrixND/LT users; (3) Assisting with development of new models for new customer classes; and (4) Modeling long-term load changes due to changes in energy usage patterns. Contract Amount: Upon execution of Amendment 2, the contract not to exceed amount will be $401,830. Of this, $150,000 has been allocated to as-needed technical services. The remaining amount has been allocated for annual software support.	Regular	09/30/2024
45698-17/18	Public Utilities Commission	$1,000,000	The proposed work are tunnel and geotechnical engineering design, and engineering support during construction for SFPUC’s Kansas and Marin Streets Sewer Improvements Project. This project is proposing a 8-foot diameter tunnel (starting from the intersection of Kansas and Marin Streets, and running approximately 900-feet west towards Lot 31, which is within City Property), launching and receiving shafts, junction structures, and all related site investigation work (i.e. geotechnical and hazardous material). The primary purpose of the project is to increase hydraulic conveyance to alleviate flooding for a susceptible portion of the City.	Regular	12/31/2021
49961-17/18	Recreation and Park	$1,800,000	RPD wishes to select a pool of three to four consultants to perform Historic Resource Evaluation (HRE) and Archeological Review (AR) services on an as-needed basis for various projects. Each contract will be limited to $600,000, and funds would not be encumbered until a specific project has been assigned to a consultant. Examples of the types of analyses to be performed by consultants include: Conditions assessment and building use analysis Recommendations for treatment of known historic resources Preparation of HRE 1 & 2 reports consistent with the requirements of the SF Planning Department Feasibility of reuse scenarios analysis for historic buildings and structures Order-of-magnitude cost estimates for renovation of historic buildings and structures Analysis by a qualified engineer of structures and systems in historic properties to inform renovation scope Architectural drawings for repairs to original elements of historic buildings and structures Architectural drawings of historic buildings and structures to document existing conditions	Regular	04/25/2023

PSC#	Department	Amount	Type of Service	Type of Approval	Duration
45222-17/18	Airport	$600,000	Veterinary care services for approximately 15-20 canine members of the K9 Unit of the San Francisco Police Department Airport Bureau, at the San Francisco International Airport (Airport). Care will include examinations, disease prevention programs, diet and weight management services, medications, and treatments as necessary for various conditions and illnesses.	Regular	06/30/2023
47331-17/18	Assessor/Recorder	Current Approved Amount $20,000,000 Increase Amount Requested $0 New Total Amount Requested $20,000,000	The project is a multi-phase, joint endeavor between the Office of the Assessor-Recorder (ASR), the Treasurer & Tax Collector (TTX), and Office of the Controller (CON) to secure and modernize the City’s property tax functions by replacing legacy systems that enable the assessment and collection of approximately $2.5 billion in annual property tax revenues.The departments currently maintain two separate legacy IT systems to perform these functions.The ASR plans to procure the following professional service(s): 1. Implementation services 2. Data conversion services 3. Independent Verification and Validation Services.The replacement of the City’s property assessment & tax system is one of the three major IT projects identified by the Information & Communication Technology (ICT) Plan for FY 18-22.Anticipated Outcomes are: 1. Increase Efficiency and Quality: Re-engineer assessment and tax business processes based on best practices and eliminate manual processes and workarounds.2. Improve Revenue Collection:Increase turnaround time for assessments and provide timely tax billing, revenue collection and certification to reduce revenue at risk.3. Build a Resilient IT Infrastructure:Secure $2.5 billion in revenue through modern technology platforms that are secure and resilient.4. Increase Access to Data: Improve information available to public and policymakers and enable better revenue forecasting and data analysis.5.Improve Taxpayer Service and Transparency:Integrate property tax and assessment functions among the three departments for better customer service. Scope Change: Scope is being clarified to specify that ‘implementation services’ includes ongoing custom support.	Modification	12/25/2027
4133-08/09	Public Health	Current Approved Amount $1,300,000 Increase Amount Requested $1,000,000 New Total Amount Requested $2,300,000	Provide an on-site, comprehensive dental service program for the residents of Laguna Honda Hospital (LHH). The dental services shall meet or exceed the standards of the State of California Medi-Cal Denti-Cal Program. The services will include, at a minimum: routine treatment and examinations, radiographs, cleanings and fillings, relinings and repairs of dentures, fabrication of new full and partial dentures, extractions and bedside care to patients unable to come to the LHH Dental Clinic.	Modification	06/30/2020
45626-16/17	Public Health	Current Approved Amount $11,800,000 Increase Amount Requested $10,000,000 New Total Amount Requested $21,800,000	Contractor(s) will provide specialized consulting services in the area of information technology. As-needed and intermittent services to include: needs analysis, documentation of status of applications and processes, evaluation of processes and work flow, documentation of technical specifications, project management, enterprise Master Patient Index (eMPI) and Master Data Management (MDM) services, data warehouse and archiving initiatives, applications support, research and preparation analyses of future state initiatives, documentation of specifications for new applications, and overall project support for interdepartmental clinical data integration initiatives. Focus areas will include systems and applications for: Whole Person Care Initiatives, Population Health, Environmental Health, Communicable Diseases, Prevention, financial systems, clinical systems, ongoing integration initiatives, Electronic Health Record (EHR)-related activities, managed care services, and technology modernization projects.	Modification	05/31/2023
4098-02/03	Public Utilities Commission	Current Approved Amount $28,500,000 Increase Amount Requested $2,415,000 New Total Amount Requested $30,915,000	The work under Amendment No. 5 will provide additional engineering support during the construction phase of the Calaveras Dam Replacement Project (CDRP). Engineering support services will include reviewing of submittals, responding to Request for Information, revising drawings and specifications to address project issues that arise during the course of construction and in respond to Division of Safety of Dam (DSOD) request, attending construction meetings at the site, providing assistant during start-up, and commissioning of the project.	Modification	06/30/2020
PSC#	Department	Amount	Type of Service	Type of Approval	Duration
45087-14/15	Department of Emergency Management	Current Approved Amount $900,00 Increase Amount Requested $900,000 New Total Amount Requested $1,800,000	This request is to contract with San Francisco Fleet Week Association to help coordinate Fleet Week activities, which will include large-scale event production, facilitation and overall management of a multi-day set of events. The partnership with the San Francisco Fleet Week Association will sustain coordination with external private sector, non-profit and Federal Government partners, including members of the Department of Defense (U.S. Navy and Marines). This request will be for three years.	Modification	10/31/2021

Recommendation:

Adopt the report. Approve the request for proposed Personal Services Contracts; Notify the Office of the Controller and the Office of Contract Administration.

REGULAR AGENDA

Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.

(8)		Appeal by Veronica Thorne-Dixson of the Rejection of Her Application for Class 2322 Nurse Manager, Maternal Child Adolescent Health Specialty Area. (File No. 0168-18-5) – Action Item.

		Recommendation:	Adopt the report and deny Ms. Thorne-Dixson’s appeal.

	(9)	COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS

	(10)	ADJOURNMENT