CALL TO ORDER

2:00 p.m.

ROLL CALL

President Kate Favetti

Present

Vice President F. X. Crowley

Present

Commissioner Douglas S. Chan

Present

Commissioner Scott R. Heldfond

Present

Commissioner Elizabeth Salveson

Present

President Kate Favetti presided.

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA  (Item No. 2)

Sin Yee Poon, SEIU Local 1021 thanked the Civil Service Commission for postponing the item on De-Identification to May 7, 2018 at 5:30 p.m.  Ms. Poon also presented a petition signed by eight-hundred and fifty (850) city workers who strongly oppose the proposal to eliminate posting of the eligible list.

APPROVAL OF MINUTES  (Item No. 3)

Regular Meeting of April 2, 2018.

Public Comment:

Alicia Leon, SEIU Local 1021 stated her name and Brenda Barrios’ names were missing from the Minutes of March 19, 2018.

Action:

Adopted the minutes.  (Vote of 5 to 0)

ANNOUNCEMENTS  (Item No. 4)

Executive Officer Michael Brown announced the item on De-Identification has been postponed to May 7, 2018 at 5:30 p.m. due to not having a quorum to hear the item after 5 p.m. today at the request of the union.  In addition, the May 7, 2018 meeting will begin at 3 p.m.  The Agenda will be posted with the new times so individuals can plan accordingly.

HUMAN RESOURCES DIRECTOR’S REPORT  (Item No. 5)

Chief of Policy, Susan Gard announced she will be filling in on behalf of Human Resources Director, Micki Callahan due to police negotiations.

EXECUTIVE OFFICER’S REPORT  (Item No. 6)

Executive Officer Michael Brown reported that staff is preparing to issue an Adviser on the Exempt Appointments and encourages City departments to use it as a resource.

0119-18-8

Review of Request for Approval of Proposed Personal Services Contracts.

(Item No. 7)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

41226-17/18

General Services Agency –

City Administrator

$9,000,000

This Contractor(s) will provide as-needed and intermittent maintenance and repair services on City –owned vehicles during periods when Central Shops is at full capacity and does not have the staff/space to service the vehicles in a timely manner.  The Contractor(s) will only provide over flow services.

Regular

4/30/2023

46090-17/18

Airport

$8,000,000

The Project Manager Support Services (PMSS) contractor will manage the reconstruction of several taxiway and runways at San Francisco International Airport (SFO).  Services to be provided include budgeting, project controls, scheduling, document and cost control.  Additionally, the contractor will provide services related to managing documents and construction to fulfill the requirements of the Federal Aviation Authority (FAA) FAA Airport Improvement Plan (AIP) grant funding.  In addition, the contractor would need to have specific expertise in projects that involve airport development, design and remodeling, geotechnical engineering, drainage system, structural engineering, underground utility locating, and airport pavement condition analysis.

Regular

6/30/2022

49484-17/18

Municipal Transportation Agency

$525,000

Ongoing repair, maintenance service and parts for Honeywell (Northern) Alarm System installed at (12) San Francisco Municipal Transportation Agency (SFMTA) facilities by qualified technicians.  System is composed of (1) server, winpak software with (5) licenses, (49) Northern alarm panels, (25) SIO boards, (163) card readers, (25) door contacts, (36) motion detectors, (19) panic alarms and (26) miscellaneous devices.  Over 6,000 access cards issued to employees, consultants and contractors with 225 customized access levels tailored to meet the agencies current needs.

Regular

3/31/2026

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

47442-17/18

Police Department

$2,000,000

The United States Department of Justice (USDOJ) entered into an agreement with the San Francisco Police Department (SFPD or Department) to conduct and complete the Collaborative Reform Initiative report and process.  The USDOJ completed a review and issued a report with hundreds of recommendations to improve approaches to uses of force, hiring and diversity, accountability, and potential areas of bias.  Although the USDOJ has exited the Collaborative Reform process, the City’s leadership is committed to the Department.  Paired with efforts to develop a strategic plan to frame these improvements and ensure that the Department is properly resources to implement these efforts to develop a strategic plan to frame these improvements and ensure that the Department is properly resourced to implement these efforts, the SFPD is seeking to engage management consultants to assist in one-time reviews and technical assistance projects through conducting a variety of management analyses, including staffing analysis, strategic planning, Information Technology planning, communication strategy and content development, surveying and program evaluation..

Regular

6/30/2020

46388-17/18

Public Utilities Commission

$42,000,000

Contractor to provide staff, equipment, and services to complete environmental monitoring, surveys, and studies; perform field work including sample collection, and resource protection and management tasks; perform and develop tools for data collection, storage, and analysis; and lead research and assessments necessary to prepare reports, designs, figures and maps, studies, technical memorandum, specifications, permit amendments and revisions, and other documents to support the San Francisco Public Utilities Commission (SFPUC) permit compliance and watershed management activities under the Bioregional Habitat Re4storation (BHR) project.

Regular

7/1/2028

41591-17/18

Public Health

$8,000,000

Contractor will provide a comprehensive patient billing statement solution (software).  Services will include all necessary linkages to the Department’s new Electronic Health Record (EHR) system, billing statement generation and distribution, ability for the City to manage and monitor all aspects of the service through an integrated application or service, and as-needed project management services during the implementation and post go-live period.

Regular

2/28/2022

40119-14/15

Airport

Current Approved Amount

$1,900,000,000

Increase Amount Requested

$600,000,000

New Total Amount Requested

$2,500,000,000

Design-Build services teams with specialty design experience at airports to provide design and construction of the Terminal 1 Redevelopment Program (T1 Program) for the: Terminal 1 Center Renovation Project, New Boarding Area B Reconstruction, and Terminal 1 Baggage Handling System Projects.  Work will include a full range of planning, programming, architectural design, engineering, and construction management services necessary to develop and construct the functional and conceptual aspects for the following elements: 1) new interior spaces; 2) construction of a program-wide common use Baggage Handling System; 3) relocation and/or installation of new Passenger Loading Bridges; 4) site work to include pavement grade modifications, installation of a garbage collection area, aircraft apron lighting, and Ground Services Equipment (GSE) charging stations; 5) installation of a new hydrant fueling facility, fueling pits, and ancillary systems and equipment; 6) modifications and/or relocations of utility, technology, and other systems; 7) passenger amenities; and 8) construction of temporary barricades, walls, and pedestrian corridors.

Scope Change:

Expanded scope include construction of infrastructure to support an additional four aircraft parking positions; expanded square footage to support additional revenue-generating concessions; and upgraded state-of-the-art baggage handling system; curbside roadway improvements; expanded mezzanine level to support an additional passenger screening checkpoint; a separate employee screening checkpoint; and other amenities such as high density wi-fi and an enhance wayfinding program.  Of the additional funding being requested, approximately $43,000,000 will be for design services and $556,000,000 will be for construction costs.

Modification

6/30/2024

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

39286-17/18

Human Services

Current Approved Amount

$70,125

Increase Amount Requested

$187,000

New Total Amount Requested

$257,125

Project 500 (P500) describes a cohort of 500 families on welfare that the City of San Francisco aims to lift out of poverty.  The contractor (UC Davis) will help HSA in the planning, development, and delivery of a specialized case management training curriculum for City social workers who work with the P500 population.  The social workers hail from the San Francisco Human Services Agency, Department of Public Health, Department of Child Support Services, Office of Early Care and Education, as well as several community-based organizations (CBO).  Trainings will be delivered on –site in San Francisco in 15 full-day training sessions distributed throughout the 2017-18 fiscal year.  Topics will include, but are not limited to, improved counseling, case assessments, crisis intervention, professional boundaries, as well as self-care under stressful circumstances.  Contractor will solicit the class participants’ feedback and modify the training design when needed.

Scope Change:

Additionally, to provide 22 Welfare Fraud trainings to eligibility workers and investigators that will be coached in welfare fraud detection and prevention techniques.

Modification

6/30/2019

36672-16/17

Department of Emergency Management

Current Approved Amount

$100,000

Increase Amount Requested

$500,000

New Total Amount Requested

$600,000

Contractor will provide software, maintenance, support, and services for earthquake date management system.  The contractor will develop a software that can provide earthquake scenarios based on magnitude and location and provide damage statistics based on scenarios.  The system will assist DEM in identifying areas where response prioritization and capabilities are needed to increase efficiency in responses during a disaster.

Modification

6/30/2022

31773-15/16

Economic and Workforce Development

Current Approved Amount

$562,000

Increase Amount Requested

$300,000

New Total Amount Requested

$862,000

The Office of Economic and Workforce Development (OEWD) requires professional financial analysis related to real estate development in San Francisco.  Consultants, selected from a pre-qualified list of economic consultants, will assist OEWD in development of public policy applied to real estate development and finance through a series of as-needed services, including (1) analyzing opportunities for public participation in development projects; (2) identifying development opportunity sites and analyzing their feasibility; and (3) evaluating tools to support greater mixed-income housing development.

Modification

6/30/2020

46637-15/16

Municipal Transportation Agency

Current Approved Amount

$250,000

Increase Amount Requested

$5,000

New Total Amount Requested

$255,000

The Contractor will plan, coordinate, and conduct outreach to San Franciscans of all ages to provide encouragement to ride bicycles and do so in a safe manner via educational activities, rides and training.  Safety and concerns about safety are significant barriers to people bicycling in the city.  These activities will also help to educate the growing number of people riding bicycles about the laws of safe bicycling, as well as to equip bicyclists with adequate street skills to meet complex traffic issues encountered daily on the streets of San Francisco.  This work is a key strategy identified in San Francisco’s Vision Zero Education Strategy.

Scope Change:

The contract must be amended to add 5 additional “Freedom From Training Wheels” classes.

Modification

3/30/2019

47895-17/18

Municipal Transportation Agency

Current Approved Amount

$160,000

Increase Amount Requested

$340,000

New Total Amount Requested

$500,000

The Agency is seeking a contractor who will provide professional engineering services for the Advanced Train Control System (ATCS) systems performance specification adjustments, system certification for the upcoming Twin Peaks Rail Replacement Project.  The ATCS is an integrated system comprising proprietary on-board, wayside and, central control signaling and communications equipment (including on-board computers, axel counter, signaling cable, relays, and servers) and software.

Modification

3/31/2019

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

49282-17/18

Municipal Transportation Agency

Current Approved Amount

$60,000,00

Increase Amount Requested

$0

New Total Amount Requested

$60,000,000

The contractor will provide a Vendor Managed Inventory (VMI) Services program to manage, support staff, and supply parts of its rail fleet maintenance program.  Four materials storerooms are operated in support of the Rail Fleet: Green, Muni Metro East (MME), Cable Car, and Overhead Lines.  The San Francisco Municipal Transportation Agency (SFMTA) has developed the following objectives for management of parts for the Rail Fleet comprised of 149 Breda LRVs, 39 historic streetcars, and 31 cable cars: supply vehicle parts on a cost-effective and efficient basis; provide inventory planning and automated replenishment of spare parts with strict performance guidelines requiring defined response times and fill rates; ensure parts provided allow the SFMTA to meet its objectives in terms of reliability (i.e., Mean Distance Between Failures [MDBF], service interruptions); and ensure SFMTA safety standards are met in any program activity.

Modification

10/30/2025

46237-14/15

Public Health

Current Approved Amount

$25,352,000

Increase Amount Requested

$15,000,000

New Total Amount Requested

$40,352,000

Contractors will provide an array of primary prevention services (prevention, health education, outreach, and referral services), programs, and projects for the broad age, ethnic, gender, ability, and geographic diversity of San Francisco, especially in low income areas, to specific ethnic communities and neighborhoods, and including services targeted to multi-cultural/multi-lingual refugees/asylees, victims of trafficking, and other immigrant communities.  Services will include community capacity building training, technical assistance and fiscal intermediary services with organizations providing community-based preventative services such as the tobacco free project, pedestrian traffic safety initiatives, healthy eating and active living initiatives, tattoo removal, drug and alcohol problem prevention, wellness, and other health-related preventative programs.

Modification

6/30/2026

Speakers:

Joan Lubamersky and Alaric Degrafinried, Office of City Administrator spoke on PSC #41226-7/18.

Sailaja Kurella and Ellen Natesan, Public Utilities Commission spoke on PSC #46388-17/18.

Jacquie Hale and Timothy Arnold, Department of Public Health spoke on PSC #41591-17/18.

John Tsutakawa, Katrina Williams and Terry Austin, Human Services Agency spoke on PSC #39286-17/18.

Action:

1. Approved PSC# 41226-17/18 with the condition the contract duration is amended from five to three years.  (Vote of 5 to 0)
2. Approved PSC# 46388-17/18 with the condition the department report back in five years by April 2023.  In addition, the department to amend PSC Form 1, to include “as needed” contractors and include training language from question 5B from the previous contract.  (Vote of 5 to 0)
3. Approved PSC# 39286-17/18 with the condition the department specifies the training will be conducted by City staff. 

(Vote of 5 to 0)

4. Adopted the report.  Approved the remaining request for proposed Personal Services Contracts and notified the Office of the Controller and the Office of Contract Administration. 

(Vote of 5 to 0)

0400-17-4

Appeal by Daniel Boreen of the Rejection of His Application for the 6242 Plumbing Inspector Examination.  (Item No. 8)

Speakers:

None.

Action:

Approved appellant’s request to postpone to the meeting of May 7, 2018.  (Vote of 5 to 0)

0113-18-3

Salary Survey for Registered Nurse Classifications (Charter Section A8.403), 2018-2019.  (Item No. 9)

Speakers:

None.

Action:

Adopted the report; Certified to the Board of Supervisors for the Acute Care Nursing Classifications the Highest Prevailing Salary Schedules in the Six Bay Area Counties (Public & Private) in Effect on April 15, 2018.  (Vote of 5 to 0)

0046-18-1

Follow up on Report on Appointments Exempt from Civil Service.  (Item No. 10)

March 5, 2018:

Postponed to March 19, 2018 so that the Municipal Transportation Agency can provide an action plan for exempt appointments that have been extended beyond the Charter limit.

March 19, 2018:

Adopted the report with the condition Municipal Transportation Agency provides a follow-up progress report and an action plan for each of the expiring appointments by April 16, 2018.

Speakers:

Derek Kim, Municipal Transportation Agency

Action:

Adopted the staff report.  (Vote of 5 to 0)

0202-17-6

Appeal by Benny Lew of the Director of Transportation’s Determination to Administratively Close His Complaint of Discrimination.  (Item No. 11)

Speakers:

Alison Kwan, Department of Human Resources

Bill Lew, Appellant’s Representative

Benny Lew, Appellant

Action:

Adopted the staff report and denied Mr. Lew’s appeal. 

(Vote of 5 to 0)

0116-18-5

Proposed Amendments to Civil Service Rule 113 – Certification of Eligibles.
(Item No. 12)

Speakers:

Michael Brown, Executive Officer

Action:

Accepted the Executive Officer’s report, incorporated any changes made by the Commission, directed the Executive Officer to post the proposed amended Rule 113 for meet and discuss with the affected labor union(s) and interested stakeholders.  (Vote of 5 to 0)

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS  (Item No. 13)

President Favetti requested staff to review Exempt Appointments in Category 18 through COPAR (Committee on Policies, Rules, and Reform) and counsel to find out what challenges departments are experiencing, possible solutions and clarify the Commission’s authority.

Commissioner Salveson also requested guidance on what specific facts should the Commission analyze when reviewing temporary exempt employees going into a new temporary exempt appointment.

ADJOURNMENT  (Item No. 14)

The Commission adjourned in the memory of Officer Jim Hennessy, spouse of Sheriff Vicki Hennessy who passed away yesterday morning. In recognition of his name and the many years of service with the San Francisco Police Department in keeping San Francisco citizens safe, the meeting adjourned at 3:04 p.m.