Civil Service Commission - April 16, 2018 - Agenda

Meeting Date:

April 16, 2018 - 2:00pm

Location:

City Hall - Room 400

1 Dr. Carlton B. Goodlett Place

San Francisco, CA 94102

A.Commission Office

The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. The telephone number is (415) 252-3247. The fax number is (415) 252-3260. The email address is civilservice@sfgov.org and the web address is www.sfgov.org/civilservice/. Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.

B.Policy Requiring Written Reports

It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.

C.Policy on Written Submissions by Appellants

All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4^th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.

D.Policy on Materials being Considered by the Commission

Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting on the Civil Service Commission’s website at www.sfgov.org/CivilService, and in its office located at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials will be available for public inspection at the Civil Service Commission’s during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).

E.Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement

A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.

A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied. Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.

F.Policy and Procedure on Hearing Items Out of Order

Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.

G.Procedure for Commission Hearings

All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.

If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes. Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record.

For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.

For items on the Separations Agenda, presentation by the department followed by the employee or employee’s representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission.

Each presentation shall conform to the following:

Opening summary of case (brief overview);

Discussion of evidence;

Corroborating witnesses, if necessary; and

Closing remarks.

The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.

H.Policy on Audio Recording of Commission Meetings

As provided in the San Francisco Sunshine Ordinance, all Commission meetings are audio recorded in digital form. These audio recordings of open sessions are available starting on the day after the Commission meeting on the Civil Service Commission website at www.sfgov.org/civilservice/.

I.Speaking before the Civil Service Commission

Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the time the item is heard. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting. Maximum time will be three (3) minutes. A subsequent comment after the three (3) minute period is limited to one (1) minute. The timer shall be in operation during public comment. Upon any specific request by a Commissioner, time may be extended.

J.Public Comment and Due Process

During general public comment, members of the public sometimes wish to address the Civil Service Commission regarding matters that may come before the Commission in its capacity as an adjudicative body.The Commission does not restrict this use of general public comment.To protect the due process rights of parties to its adjudicative proceedings, however, the Commission will not consider, in connection with any adjudicative proceeding, statements made during general public comment.If members of the public have information that they believe to be relevant to a mater that will come before the Commission in its adjudicative capacity, they may wish to address the Commission during the public comment portion of that adjudicative proceeding.The Commission will not consider public comment in connection with an adjudicative proceeding without providing the parties an opportunity to respond.

K.Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings

The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.

Information on Disability Access

The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area. City Hall is wheelchair accessible. The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall. Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call (415) 923-6142. Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.

The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility. In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City to accommodate these individuals.

Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)

Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Victor Young, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfgov.org/bdsupvrs/sunshine.

San Francisco Lobbyist Ordinance

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA 94102, telephone (415) 252-3100, fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.

City and County of San Francisco

Civil Service Commission

Agenda for Regular Meeting

April 16, 2018

2:00 p.m.

ITEM NO.
(1)	CALL TO ORDER AND ROLL CALL
	President Kate Favetti
	Vice President F. X. Crowley
	Commissioner Douglas S. Chan
	Commissioner Scott R. Heldfond
	Commissioner Elizabeth Salveson
(2)	REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA
(3)	APPROVAL OF MINUTES - Action Item
	Regular Meeting of April 2, 2018.
	Recommendation:	Adopt the minutes.
(4)	ANNOUNCEMENTS
	Announcement of changes to the agenda.
	Other announcements.
(5)	HUMAN RESOURCES DIRECTOR’S REPORT

(6)

EXECUTIVE OFFICER’S REPORT

RATIFICATION AGENDA

All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda.

(7)

Review of Request for Approval of Proposed Personal Services Contracts.

(File No. 0119-18-8) – Action Item

PSC#	Department	Amount	Type of Service	Type of Approval	Duration
41226-17/18	General Services Agency – City Administrator	$9,000,000	This Contractor(s) will provide as-needed and intermittent maintenance and repair services on City –owned vehicles during periods when Central Shops is at full capacity and does not have the staff/space to service the vehicles in a timely manner. The Contractor(s) will only provide over flow services.	Regular	4/30/2023
46090-17/18	Airport	$8,000,000	The Project Manager Support Services (PMSS) contractor will manage the reconstruction of several taxiway and runways at San Francisco International Airport (SFO). Services to be provided include budgeting, project controls, scheduling, document and cost control. Additionally, the contractor will provide services related to managing documents and construction to fulfill the requirements of the Federal Aviation Authority (FAA) FAA Airport Improvement Plan (AIP) grant funding. In addition, the contractor would need to have specific expertise in projects that involve airport development, design and remodeling, geotechnical engineering, drainage system, structural engineering, underground utility locating, and airport pavement condition analysis.	Regular	6/30/2022
49484-17/18	Municipal Transportation Agency	$525,000	Ongoing repair, maintenance service and parts for Honeywell (Northern) Alarm System installed at (12) San Francisco Municipal Transportation Agency (SFMTA) facilities by qualified technicians. System is composed of (1) server, winpak software with (5) licenses, (49) Northern alarm panels, (25) SIO boards, (163) card readers, (25) door contacts, (36) motion detectors, (19) panic alarms and (26) miscellaneous devices. Over 6,000 access cards issued to employees, consultants and contractors with 225 customized access levels tailored to meet the agencies current needs.	Regular	3/31/2026
47442-17/18	Police Department	$2,000,000	The United States Department of Justice (USDOJ) entered into an agreement with the San Francisco Police Department (SFPD or Department) to conduct and complete the Collaborative Reform Initiative report and process. The USDOJ completed a review and issued a report with hundreds of recommendations to improve approaches to uses of force, hiring and diversity, accountability, and potential areas of bias. Although the USDOJ has exited the Collaborative Reform process, the City’s leadership is committed to the Department. Paired with efforts to develop a strategic plan to frame these improvements and ensure that the Department is properly resources to implement these efforts to develop a strategic plan to frame these improvements and ensure that the Department is properly resourced to implement these efforts, the SFPD is seeking to engage management consultants to assist in one-time reviews and technical assistance projects through conducting a variety of management analyses, including staffing analysis, strategic planning, Information Technology planning, communication strategy and content development, surveying and program evaluation..	Regular	6/30/2020

PSC#	Department	Amount	Type of Service	Type of Approval	Duration
46388-17/18	Public Utilities Commission	$42,000,000	Contractor to provide staff, equipment, and services to complete environmental monitoring, surveys, and studies; perform field work including sample collection, and resource protection and management tasks; perform and develop tools for data collection, storage, and analysis; and lead research and assessments necessary to prepare reports, designs, figures and maps, studies, technical memorandum, specifications, permit amendments and revisions, and other documents to support the San Francisco Public Utilities Commission (SFPUC) permit compliance and watershed management activities under the Bioregional Habitat Re4storation (BHR) project.	Regular	7/1/2028
41591-17/18	Public Health	$8,000,000	Contractor will provide a comprehensive patient billing statement solution (software). Services will include all necessary linkages to the Department’s new Electronic Health Record (EHR) system, billing statement generation and distribution, ability for the City to manage and monitor all aspects of the service through an integrated application or service, and as-needed project management services during the implementation and post go-live period.	Regular	2/28/2022
40119-14/15	Airport	Current Approved Amount $1,900,000,000 Increase Amount Requested $600,000,000 New Total Amount Requested $2,500,000,000	Design-Build services teams with specialty design experience at airports to provide design and construction of the Terminal 1 Redevelopment Program (T1 Program) for the: Terminal 1 Center Renovation Project, New Boarding Area B Reconstruction, and Terminal 1 Baggage Handling System Projects. Work will include a full range of planning, programming, architectural design, engineering, and construction management services necessary to develop and construct the functional and conceptual aspects for the following elements: 1) new interior spaces; 2) construction of a program-wide common use Baggage Handling System; 3) relocation and/or installation of new Passenger Loading Bridges; 4) site work to include pavement grade modifications, installation of a garbage collection area, aircraft apron lighting, and Ground Services Equipment (GSE) charging stations; 5) installation of a new hydrant fueling facility, fueling pits, and ancillary systems and equipment; 6) modifications and/or relocations of utility, technology, and other systems; 7) passenger amenities; and 8) construction of temporary barricades, walls, and pedestrian corridors. Scope Change: Expanded scope include construction of infrastructure to support an additional four aircraft parking positions; expanded square footage to support additional revenue-generating concessions; and upgraded state-of-the-art baggage handling system; curbside roadway improvements; expanded mezzanine level to support an additional passenger screening checkpoint; a separate employee screening checkpoint; and other amenities such as high density wi-fi and an enhance wayfinding program. Of the additional funding being requested, approximately $43,000,000 will be for design services and $556,000,000 will be for construction costs.	Modification	6/30/2024
39286-17/18	Human Services	Current Approved Amount $70,125 Increase Amount Requested $187,000 New Total Amount Requested $257,125	Project 500 (P500) describes a cohort of 500 families on welfare that the City of San Francisco aims to lift out of poverty. The contractor (UC Davis) will help HSA in the planning, development, and delivery of a specialized case management training curriculum for City social workers who work with the P500 population. The social workers hail from the San Francisco Human Services Agency, Department of Public Health, Department of Child Support Services, Office of Early Care and Education, as well as several community-based organizations (CBO). Trainings will be delivered on –site in San Francisco in 15 full-day training sessions distributed throughout the 2017-18 fiscal year. Topics will include, but are not limited to, improved counseling, case assessments, crisis intervention, professional boundaries, as well as self-care under stressful circumstances. Contractor will solicit the class participants’ feedback and modify the training design when needed. Scope Change: Additionally, to provide 22 Welfare Fraud trainings to eligibility workers and investigators that will be coached in welfare fraud detection and prevention techniques.	Modification	6/30/2019

PSC#	Department	Amount	Type of Service	Type of Approval	Duration
36672-16/17	Department of Emergency Management	Current Approved Amount $100,000 Increase Amount Requested $500,000 New Total Amount Requested $600,000	Contractor will provide software, maintenance, support, and services for earthquake date management system. The contractor will develop a software that can provide earthquake scenarios based on magnitude and location and provide damage statistics based on scenarios. The system will assist DEM in identifying areas where response prioritization and capabilities are needed to increase efficiency in responses during a disaster.	Modification	6/30/2022
31773-15/16	Economic and Workforce Development	Current Approved Amount $562,000 Increase Amount Requested $300,000 New Total Amount Requested $862,000	The Office of Economic and Workforce Development (OEWD) requires professional financial analysis related to real estate development in San Francisco. Consultants, selected from a pre-qualified list of economic consultants, will assist OEWD in development of public policy applied to real estate development and finance through a series of as-needed services, including (1) analyzing opportunities for public participation in development projects; (2) identifying development opportunity sites and analyzing their feasibility; and (3) evaluating tools to support greater mixed-income housing development.	Modification	6/30/2020
46637-15/16	Municipal Transportation Agency	Current Approved Amount $250,000 Increase Amount Requested $5,000 New Total Amount Requested $255,000	The Contractor will plan, coordinate, and conduct outreach to San Franciscans of all ages to provide encouragement to ride bicycles and do so in a safe manner via educational activities, rides and training. Safety and concerns about safety are significant barriers to people bicycling in the city. These activities will also help to educate the growing number of people riding bicycles about the laws of safe bicycling, as well as to equip bicyclists with adequate street skills to meet complex traffic issues encountered daily on the streets of San Francisco. This work is a key strategy identified in San Francisco’s Vision Zero Education Strategy. Scope Change: The contract must be amended to add 5 additional “Freedom From Training Wheels” classes.	Modification	3/30/2019
47895-17/18	Municipal Transportation Agency	Current Approved Amount $160,000 Increase Amount Requested $340,000 New Total Amount Requested $500,000	The Agency is seeking a contractor who will provide professional engineering services for the Advanced Train Control System (ATCS) systems performance specification adjustments, system certification for the upcoming Twin Peaks Rail Replacement Project. The ATCS is an integrated system comprising proprietary on-board, wayside and, central control signaling and communications equipment (including on-board computers, axel counter, signaling cable, relays, and servers) and software.	Modification	3/31/2019
49282-17/18	Municipal Transportation Agency	Current Approved Amount $60,000,00 Increase Amount Requested $0 New Total Amount Requested $60,000,000	The contractor will provide a Vendor Managed Inventory (VMI) Services program to manage, support staff, and supply parts of its rail fleet maintenance program. Four materials storerooms are operated in support of the Rail Fleet: Green, Muni Metro East (MME), Cable Car, and Overhead Lines. The San Francisco Municipal Transportation Agency (SFMTA) has developed the following objectives for management of parts for the Rail Fleet comprised of 149 Breda LRVs, 39 historic streetcars, and 31 cable cars: supply vehicle parts on a cost-effective and efficient basis; provide inventory planning and automated replenishment of spare parts with strict performance guidelines requiring defined response times and fill rates; ensure parts provided allow the SFMTA to meet its objectives in terms of reliability (i.e., Mean Distance Between Failures [MDBF], service interruptions); and ensure SFMTA safety standards are met in any program activity.	Modification	10/30/2025

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

46237-14/15

Public Health

Current Approved Amount

$25,352,000

Increase Amount Requested

$15,000,000

New Total Amount Requested

$40,352,000

Contractors will provide an array of primary prevention services (prevention, health education, outreach, and referral services), programs, and projects for the broad age, ethnic, gender, ability, and geographic diversity of San Francisco, especially in low income areas, to specific ethnic communities and neighborhoods, and including services targeted to multi-cultural/multi-lingual refugees/asylees, victims of trafficking, and other immigrant communities. Services will include community capacity building training, technical assistance and fiscal intermediary services with organizations providing community-based preventative services such as the tobacco free project, pedestrian traffic safety initiatives, healthy eating and active living initiatives, tattoo removal, drug and alcohol problem prevention, wellness, and other health-related preventative programs.

Modification

6/30/2026

Recommendation:

Adopt the report. Approve the request for proposed Personal Services Contracts; Notify the Office of the Controller and the Office of Contract Administration.

CONSENT AGENDA

All matters on the Consent Agenda considered by the Civil Service Commission will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Consent Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Consent Agenda. Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.
	(8)		Appeal by Daniel Boreen of the Rejection of His Application for the 6242 Plumbing Inspector Examination. (File No. 0400-17-4) – Action Item
			Recommendation:		Approve appellant’s request to postpone to the meeting of May 7, 2018.
(9)		Salary Survey for Registered Nurse Classifications (Charter Section A8.403), 2018-2019. (File No. 0113-18-3) – Action Item
		Recommendation:		Adopt the report; Certify to the Board of Supervisors for the Acute Care Nursing Classifications the Highest Prevailing Salary Schedules in the Six Bay Area Counties (Public & Private) in Effect on April 15, 2018.

REGULAR AGENDA
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.
(10)		Follow up on Report on Appointments Exempt from Civil Service. (File No. 0046-18-1) – Action Item
		March 5, 2018:		Postponed to March 19, 2018 so that the Municipal Transportation Agency can provide an action plan for exempt appointments that have been extended beyond the Charter limit.
		March 19, 2018:		Adopted the report with the condition Municipal Transportation Agency provides a follow-up progress report and an action plan for each of the expiring appointments by April 16, 2018.
		Recommendation:		Adopt the staff report.

(11)		Appeal by Benny Lew of the Director of Transportation’s Determination to Administratively Close His Complaint of Discrimination. (File No. 0202-17-6) – Action Item

		Recommendation:	Adopt the Staff Report and deny Mr. Lew’s appeal.

(12)		Proposed Amendments to Civil Service Rule 113 – Certification of Eligibles. (File No. 0116-18-5) – Action Item

		Recommendation:	Accept the Executive Officer’s report, incorporate any changes made by the Commission, direct the Executive Officer to post the proposed amended Rule 113 for meet and discuss with the affected labor union(s) and interested stakeholders.
	(13)	COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS
	(14)	ADJOURNMENT