CALL TO ORDER

2:04 p.m.

ROLL CALL

President E. Dennis Normandy

Present

Vice President Douglas S. Chan

Present

Commissioner Kate Favetti

Excused  (Notified Absence)

Commissioner Scott R. Heldfond

Present

Commissioner Gina M. Roccanova

Present

President E. Dennis Normandy presided.

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA  (Item No. 2)

Joe Brenner, SEIU, Local 1021 commented on PSC #4659-14/15, Communication Consultants for Public Awareness from the District Attorney’s Office presented from the previous meeting of June 1, 2015.  Mr. Brenner thanked the District Attorney’s Office for working constructively with SEIU, Local 1021 to investigate the possibility of having the graphic art work be performed by Civil Service classification 5322 Graphic Artist through interdepartmental work orders.  Overall, he encouraged the Department of Human Resources to follow the same suit of exploring interdepartmental work orders in an effort to use city workers as the first source of hiring.

APPROVAL OF MINUTES  (Item No. 3)

Regular Meeting of June 1, 2015

Action:

Adopted the minutes.  (Vote of 4 to 0)

ANNOUNCEMENTS  (Item No. 4)

Executive Officer Michael Brown first announced that SEIU, Local 1021 had requested to sever PSC# 46266-14/15 and move the item from the Ratification Agenda to the Regular Agenda.  Although the original request was untimely, he made it clear that it will be for the Commission’s consideration to grant the request.

Secondly, Executive Officer Michael Brown clarified that the PSC table for Item #8, (Review of Request for Approval of Proposed Personal Services Contract #4011-10/11 from the Airport Commission) was corrected to reflect the current approved amount of $100,000 (not $1,000,000) and new total amount requested of $200,000 (not $1,100,000).

Lastly, President Normandy announced that June 30, 2015 marks the end of his six (6) year tenure as a Civil Service Commissioner and the conclusion of his final year as the Commission president.  He has also informed the Mayor that he is retiring from the public arena in order to focus solely on his family and private endeavors.  He expressed his sincere gratitude to have served the last twenty-eight (28) years in both the current administration and those of the Mayor’s five predecessors and that this would be his final Civil Service Commission meeting.

HUMAN RESOURCES DIRECTOR’S REPORT  (Item No. 5)

None.

EXECUTIVE OFFICER’S REPORT  (Item No. 6)

Executive Officer Michael Brown happily reported that the Board of Supervisors approved the Civil Service Commission’s budget request for $1.173 and $1.193 M for Fiscal Year 2015-2016 and 2016-2017.

RATIFICATION AGENDA

0198-15-8

Review of Request for Approval of Proposed Personal Services Contracts.

(Item No. 7)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

49981-14/15

General Services Agency – Public Works

$3,000,000

The selected consultant (“consultant”) will perform a full range of engineering, environmental studies, and construction support for the 3rd Street Bridge Rehabilitation Project (“Project”). The Project requires specialized engineering and environmental consultants with expertise in major rehabilitation of bascule bridges over navigable waterways with a strong environmental/regulatory component. The consultant will perform the work in three phases. Phase 1 consists of a condition survey of the bridge, preliminary engineering, traffic studies and environmental studies. Phase 2 consists of detailed design and preparation of construction documents. Phase 3 consists of providing engineering support during construction.

Regular

5/31/2018

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

46544-14/15

Airport Commission

$130,000,000

Project Management Support Services (PMSS) and Design Build (DB) service teams with elevated people-mover guideway and operating system experience is required to manage the design and construction of the Airport AirTrain Extension projects. Services to be provided include project controls, scheduling, document control, design management, contracts management, Architectural and Engineering (AE) design services, furnishing and installing AirTrain Operating System components at new stations and guideway areas, Train Control System modifications, and construction of the AirTrain Extension and Stations. The AirTrain Extension and Improvements Program includes: 1) the Airport AirTrain Extension to Lot DD, 2) the AirTrain Stations at Long Term Parking Lot DD and at the Airport Hotel, and 3), new AirTrain Operating System work, 4) Modifications to the Train Control System, and 5) PMSS for oversight of all scope (Professional Services).

Regular

12/31/2018

49160-14/15

Board of Supervisors

$225,000

On April 15, 2014, the Board of Supervisors passed Motion No. M14-057, directing the Clerk of the Board to prepare a Request for Qualifications (RFQ) to enable a radio station to broadcast the weekly San Francisco Board of Supervisors meetings. This PSC is requested to authorize the contract resulting from that RFQ process.

Regular

6/30/2018

46829-14/15

City Planning

$2,000,000

Selected consultant(s) will provide as-needed Economic Consulting Services, specifically in the topic areas of Fiscal Analysis & Administration, Real Estate Analysis, Economic Development Strategy, and Economic Research. The Planning Department will select one or more consultants from the Controller's Office list of pre-qualified vendors, established on November 7, 2014 and updated every two years, with demonstrated experience in a wide variety of economic consulting studies. Potential projects could include fee (cost recovery) studies, formation of special financing districts, analysing impacts of proposed development or legislation, and other similar studies.

Regular

6/30/2019

49470-14/15

Controller

$250,000

Professional services to redesign and implement the Oracle Interaction Hub for all employees and retirees. The primary users of the current Oracle Interaction Hub are Human Resource and Payroll professionals as well as employees and managers using PeopleSoft self-service time reporting (about 3,000 total employees). With this Project, the City is seeking implementation of a more secure and advanced Oracle Interaction Hub offering that will serve as an intuitive knowledge center for all active employees (about 30,000 total employees). With this Project, all employees will be given self-service access to their own PeopleSoft information including personal and job data, bi-weekly payroll data, leave balances, benefit plans and much more.

Regular

12/31/2016

40922-14/15

General Services Agency – Public Works

$1,000,000

Provide specialized services in pavement condition data collection and surveys to support the Public Works Paving Program on an as-needed basis. Work shall include providing expert examination, analysis, reports, graphs, raw data and other information of San Francisco’s roadway network. We intend to award one contract with $1,000,000 limit.

Regular

9/1/2020

33469-14/15

Human Resources

$250,000

The City is seeking approval to enter into a contract with Year Up, a national nonprofit organization that provides urban young adults with the skills, experience, and support necessary to build professional careers in Information Technology (IT). The Year Up model includes an education component followed by a paid work internship for its participants. The City intends to offer the paid internships at the Department of Public Health (DPH) as a program pilot.

Regular

7/31/2016

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

47272-14/15

Municipal Transportation Agency

$3,000,000

The contractor will manufacture and install a variety of rail vehicle training simulators that resemble various San Francisco Municipal Transportation Agency (SFMTA) vehicles. This includes not only the hardware, but the installation and customization of proprietary computer software to train the SFMTA employees on rail vehicle simulators. The Rail Training Simulator has a complicated software package with modelling that provides a virtual reality of railway routes, hazards, and allows the rail operator or other user to interact by stepping inside the virtual world. It’s projected that approximately three hundred (300) Class 9163 Transit Operators will be trained using these simulators over a period of time.

Regular

6/30/2017

40295-14/15

Treasurer/ Tax Collector

$200,000

Consulting services to assist Office of the Treasurer and Tax Collector (TTX) staff in creating and maintaining Enterprise Content Management (ECM) solutions. The engagement will include the joint design and creation of a new business tax audit workflow module to ensure TTX is compliant with business tax policy. Also, the consultant will be used to help transition the TTX technical team into a stronger support role for the product.

Regular

12/31/2019

41216-14/15

Treasurer/ Tax Collector

$300,000

The Office of the Treasurer and Tax Collector currently accepts new business registration applications by paper only. This project is being undertaken to allow for new business registration online. The project requires contractor support to integrate a new electronic/digital signature solution (eSignature solution) for the online registration application.

Regular

6/30/2019

46266-14/15

Public Health

$15,260,000

The programs will provide specialized classroom training and employment support for over 150 consumers on an annual basis who wish to provide peer counseling services. Peers are defined as individuals with personal lived experience who are consumers of mental health services, former consumers, or family members of consumers. Peers utilize their lived experienced in peer counseling settings to benefit the wellness and recovery of the clients being served. These peers will provide peer counseling support to over 400 unduplicated clients in the mental health system. In collaboration with Behavioral Health Services (BHS) and consumers, the contractor will be responsible for the reorganization of the current peer-to-peer services and the implementation of a cohesive and collaborative peer-to-peer system. The contractor will be responsible for developing a peer-to-peer delivery system that promotes best practices, shared resources, and advancement opportunities for peers and quality-driven peer-to-peer services for behavioral health consumers. The contractor will also provide up-to-date and nationally recognized practices providing specialized curriculum in the field of peer counseling. The contractor will work in collaboration with BHS programs, the Department of Rehabilitation, other stakeholders and the broader Bay Area community.

Regular

6/30/2020

44699-14/15

Public Utilities Commission

Current Approved Amount

$3,500,000

Increase Amount Requested

$2,000,000

New Total Amount Requested

$5,500,000

Contractor will deploy City-owned Automated Water Meter Program (AWMP) equipment to complete the final phase of AWMP deployment. A previous contract implemented Phase I and Phase II of the AWMP accomplishing 95% of the total AWMP deployment work. This professional service contract will cover the replacement or retrofit of the remaining approximately 5,200 existing manual water meters in the City with the AWMP equipment consisting of a digital water meter and a meter transmission unit (MTU). This mass deployment will ensure a seamless transfer from the current installed water meters to safeguard against unregistered consumption, mis-identification of meter locations, erroneously installed or programmed equipment, and any interruptions in customer reading and billing services.

Modi-fication

5/31/2017

0198-15-8

Cont.

Speakers:

Jack Wood from the Controller’s Office spoke on PSC #49470-14/15.

Jacquie Hale and Charlie Mayor from the Department of Public Health spoke on PSC #46266-14/15.

Terry Meadows and Emma Gerould from SEIU, Local 1021 spoke on PSC #46266-14/15.

Action:

1) Approved PSC #46266-14/15 with the condition that the Department of Public Health amends the PSC submission to clarify the grant requirements.  In addition, the department will provide the requested information and continue discussions with SEIU, Local 1021.

(Vote of 4 to 0)

2) Approved the request for all remaining PSCs (PSC numbers 49981-14/15, 46544-14/15, 49160-14/15, 46829-14/15, 49470-14/15, 40922-14/15, 33469-14/15, 47272-14/15, 40295-14/15, 41216-14/15 and 44699-14/15).  Adopted the report; notified the Office of the Controller and the Office of Contract Administration.  (Vote of 4 to 0)

0199-15-8

Review of Request for Approval of Proposed Personal Services Contract #4011-10/11 from the Airport Commission.  (Item No. 8)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

4011-10/11

Airport Commission

Current Approved Amount

$100,000

Increase Amount Requested

$100,000

New Total Amount Requested

$200,000

Issuing and Paying Agent Services are required for the Airport's Commercial Paper (CP) Program (paper sold for immediate cash needs). Under the Commission's Master Subordinate (No. 97-0146) and First Supplemental (No. 97-0147 and as amended and restated by No. 09-0088) Resolution, the Issuing and Paying Agent is required to establish and maintain the funds and accounts relating to the CP Program. As an issuing and paying agent, the firm will facilitate the settling of commercial paper by carrying out the exchanges between issuer, investor and dealer required to transfer commercial paper for funds. The CP program allows the Airport to borrow money for financing Airport projects such as terminal renovation projects, airfield and runway improvements, noise programs to insulate homes, and various facility maintenance projects

Modi-

fication

07/31/2020

April 20, 2015:

Postponed PSC #4011-10/11 to the meeting of June 15, 2015 at the request of the department so they may correct modification #1 amount from $1,000,000 to $100,000.

Speakers:

None.

Action:

Adopted the reported.  Approved the request for proposed Personal Services Contract Number 4011-10/11; notified the Office of the Controller and the Office of Contract Administration.  (Vote of 4 to 0)

0200-15-8

Review of Request for Approval of Proposed Personal Services Contract Number 44680-14/15 from the Department of Public Health.  (Item No. 9)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

44680-14/15

Public Health

$845,000

Tuberculosis physician services for the delivery of prevention, diagnostic and treatment services for and related to all forms of tuberculosis and to build capacity for the elimination of Tuberculosis (TB) in San Francisco.  Additional services to be provided by physicians, include and are not limited to X-Rays, Computerized Tomography (CT) scans, collaborative mentorship of medical students, residents, junior faculty, interns, resident fellows and public health officials.

Regular

6/30/2020

January 5, 2015:

Postponed PSC #44680-14/15 to the meeting of February 2, 2015.

(Vote of 5 to 0)

Note:

Commissioner Roccanova recused herself due to her law firm having an ongoing relationship with UC, which is the vendor in this matter.  (Vote 3 to 0)

Speakers:

Jacquie Hale, Department of Public Health

Joe Brenner, SEIU, Local 1021

Action:

Adopted the report; Approved request for PSC # 44680-14/15.  Notified the Office of the Controller and the Office of Contract Administration.  (Vote of 3 to 0)

0201-15-5

Status Update Report to Office of Community Investment and Infrastructure – Only Eligible Lists, Civil Service Commission Rule 112.  (Item No. 10)

Speakers:

Shawn Sherburne, Department of Human Resources

Action:

Adopted the staff report.  (Vote of 4 to 0)

0206-15-1

Civil Service Commission’s Strategic Plan for Fiscal Year 2015-2016.  (Item No. 11)

Speakers:

Michael Brown, Executive Officer, Civil Service Commission

Sandra Eng, Civil Service Commission

Susan Gard, Department of Human Resources

0206-15-1

Cont.

Action:

Discussed and adopted the Civil Service Commission’s Strategic Plan for Fiscal Year 2015-2016.  In addition, on attachment D include: (1) reissue Rules in their entirety – a 2015 edition incorporating administrative changes; (2) accept email as an additional postmark factor; (3) divide Rule 005 Series into two sections, creating a new section to incorporate all appeals language contained in the first section; (4) review Rules 020 and 022 Series for updates and reorganization; (5) review of CSC reports and their content; (6) expand on Veteran’s points; and (7) provide a report regarding ongoing discussions with the Unified School District, the issues they face and their participation in the merit system.

(Vote 4 to 0)

0207-15-1

Civil Service Commission’s Goals and Objectives for Fiscal Year 2015-2016. 

(Item No. 12)

Speakers:

Michael Brown, Executive Officer, Civil Service Commission

Sandra Eng, Civil Service Commission

Susan Gard, Department of Human Resources

Action:

Discussed and adopted the Civil Service Commission’s Goals and Objectives for Fiscal year 2015-2016.  (Vote 4 to 0)

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS  (Item No. 13)

Vice President Chan requested staff to obtain information regarding the cost for live streaming and cable casting platform.

Commissioner Heldfond and Vice President Chan expressed their sincere gratitude with serving with President Normandy.  They exchanged a warm farewell and wished him all the best in his future endeavors.

ADJOURNMENT  (Item No. 14)

2:55 p.m.