Civil Service Commission - June 15, 2015 - Agenda
Amended
AGENDA
Regular Meeting
June 15, 2015
2:00 p.m.
ROOM 400, CITY HALL
1 Dr. Carlton B. Goodlett Place
A request to hear an item after 5:00 p.m. should be directed to the Executive |
CALL TO ORDER & ROLL CALL |
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA |
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APPROVAL OF MINUTES |
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ANNOUNCEMENTS |
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HUMAN RESOURCES DIRECTOR’S REPORT |
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EXECUTIVE OFFICER’S REPORT |
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RATIFICATION AGENDA |
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REGULAR AGENDA |
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COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
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ADJOURNMENT |
NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES
A.Commission Office
The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. The telephone number is (415) 252-3247. The fax number is (415) 252-3260. The email address is civilservice@sfgov.org and the web address is www.sfgov.org/civil_service Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.
- Policy Requiring Written Reports
It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.
- Policy on Written Submissions by Appellants
All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.
- Policy on Materials being Considered by the Commission
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting on the Civil Service Commission’s website at www.sfgov.org/Civil_Service, and in its office located at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials will be available for public inspection at the Civil Service Commission’s during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).
- Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement
A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.
A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied. Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.
- Policy and Procedure on Hearing Items Out of Order
Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.
- Procedure for Commission Hearings
All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.
If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes. Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record.
For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.
For items on the Separations Agenda, presentation by the department followed by the employee or employee’s
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission.
Each presentation shall conform to the following:
- Opening summary of case (brief overview);
- Discussion of evidence;
- Corroborating witnesses, if necessary; and
- Closing remarks.
The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.
- Policy on Audio Recording of Commission Meetings
As provided in the San Francisco Sunshine Ordinance, all Commission meetings are audio recorded in digital form. These audio recordings of open sessions are available starting on the day after the Commission meeting on the Civil Service Commission website at www.sfgov.org/civil_service
- Speaking before the Civil Service Commission
Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the time the item is heard. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting. Maximum time will be three (3) minutes. A subsequent comment after the three (3) minute period is limited to one (1) minute. The timer shall be in operation during public comment. Upon any specific request by a Commissioner, time may be extended.
- Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings
The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Information on Disability Access
The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area. City Hall is wheelchair accessible. The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall. Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call (415) 923-6142. Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.
The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.
Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility. In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City to accommodate these individuals.
Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards,
councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Victor Young, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfgov.org/bdsupvrs/sunshine.
San Francisco Lobbyist Ordinance
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to
register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA 94102, telephone (415) 252-3100,
fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.
City and County of San Francisco
Civil Service Commission
Agenda for Regular Meeting
June 15, 2015
2:00 p.m.
ITEM NO. |
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(1) | CALL TO ORDER AND ROLL CALL |
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| President E. Dennis Normandy |
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| Vice President Douglas S. Chan |
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| Commissioner Kate Favetti |
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| Commissioner Scott R. Heldfond |
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| Commissioner Gina M. Roccanova |
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(2) | REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA |
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(3) | APPROVAL OF MINUTES - Action Item |
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| Regular Meeting of June 1, 2015 |
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| Recommendation: | Adopt the minutes. |
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(4) | ANNOUNCEMENTS |
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| Announcement of changes to the agenda. |
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| Other announcements. |
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(5) | HUMAN RESOURCES DIRECTOR’S REPORT | |||
(6) | EXECUTIVE OFFICER’S REPORT |
RATIFICATION AGENDA |
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All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda. |
(7) | Review of Request for Approval of Proposed Personal Services Contracts. (File No. 0198-15-8) – Action Item |
PSC# | Department | Amount | Type of Service | Type of Approval | Duration |
49981-14/15 | General Services Agency – Public Works | $3,000,000 | The selected consultant (“consultant”) will perform a full range of engineering, environmental studies, and construction support for the 3rd Street Bridge Rehabilitation Project (“Project”). The Project requires specialized engineering and environmental consultants with expertise in major rehabilitation of bascule bridges over navigable waterways with a strong environmental/regulatory component. The consultant will perform the work in three phases. Phase 1 consists of a condition survey of the bridge, preliminary engineering, traffic studies and environmental studies. Phase 2 consists of detailed design and preparation of construction documents. Phase 3 consists of providing engineering support during construction. | Regular | 5/31/2018 |
46544-14/15 | Airport Commission | $130,000,000 | Project Management Support Services (PMSS) and Design Build (DB) service teams with elevated people-mover guideway and operating system experience is required to manage the design and construction of the Airport AirTrain Extension projects. Services to be provided include project controls, scheduling, document control, design management, contracts management, Architectural and Engineering (AE) design services, furnishing and installing AirTrain Operating System components at new stations and guideway areas, Train Control System modifications, and construction of the AirTrain Extension and Stations. The AirTrain Extension and Improvements Program includes: 1) the Airport AirTrain Extension to Lot DD, 2) the AirTrain Stations at Long Term Parking Lot DD and at the Airport Hotel, and 3), new AirTrain Operating System work, 4) Modifications to the Train Control System, and 5) PMSS for oversight of all scope (Professional Services). | Regular | 12/31/2018 |
49160-14/15 | Board of Supervisors | $225,000 | On April 15, 2014, the Board of Supervisors passed Motion No. M14-057, directing the Clerk of the Board to prepare a Request for Qualifications (RFQ) to enable a radio station to broadcast the weekly San Francisco Board of Supervisors meetings. This PSC is requested to authorize the contract resulting from that RFQ process. | Regular | 6/30/2018 |
46829-14/15 | City Planning | $2,000,000 | Selected consultant(s) will provide as-needed Economic Consulting Services, specifically in the topic areas of Fiscal Analysis & Administration, Real Estate Analysis, Economic Development Strategy, and Economic Research. The Planning Department will select one or more consultants from the Controller's Office list of pre-qualified vendors, established on November 7, 2014 and updated every two years, with demonstrated experience in a wide variety of economic consulting studies. Potential projects could include fee (cost recovery) studies, formation of special financing districts, analysing impacts of proposed development or legislation, and other similar studies. | Regular | 6/30/2019 |
PSC# | Department | Amount | Type of Service | Type of Approval | Duration |
49470-14/15 | Controller | $250,000 | Professional services to redesign and implement the Oracle Interaction Hub for all employees and retirees. The primary users of the current Oracle Interaction Hub are Human Resource and Payroll professionals as well as employees and managers using PeopleSoft self-service time reporting (about 3,000 total employees). With this Project, the City is seeking implementation of a more secure and advanced Oracle Interaction Hub offering that will serve as an intuitive knowledge center for all active employees (about 30,000 total employees). With this Project, all employees will be given self-service access to their own PeopleSoft information including personal and job data, bi-weekly payroll data, leave balances, benefit plans and much more. | Regular | 12/31/2016 |
40922-14/15 | General Services Agency – Public Works | $1,000,000 | Provide specialized services in pavement condition data collection and surveys to support the Public Works Paving Program on an as-needed basis. Work shall include providing expert examination, analysis, reports, graphs, raw data and other information of San Francisco’s roadway network. We intend to award one contract with $1,000,000 limit. | Regular | 9/1/2020 |
33469-14/15 | Human Resources | $250,000 | The City is seeking approval to enter into a contract with Year Up, a national nonprofit organization that provides urban young adults with the skills, experience, and support necessary to build professional careers in Information Technology (IT). The Year Up model includes an education component followed by a paid work internship for its participants. The City intends to offer the paid internships at the Department of Public Health (DPH) as a program pilot. | Regular | 7/31/2016 |
47272-14/15 | Municipal Transportation Agency | $3,000,000 | The contractor will manufacture and install a variety of rail vehicle training simulators that resemble various San Francisco Municipal Transportation Agency (SFMTA) vehicles. This includes not only the hardware, but the installation and customization of proprietary computer software to train the SFMTA employees on rail vehicle simulators. The Rail Training Simulator has a complicated software package with modelling that provides a virtual reality of railway routes, hazards, and allows the rail operator or other user to interact by stepping inside the virtual world. It’s projected that approximately three hundred (300) Class 9163 Transit Operators will be trained using these simulators over a period of time. | Regular | 6/30/2017 |
40295-14/15 | Treasurer/ Tax Collector | $200,000 | Consulting services to assist Office of the Treasurer and Tax Collector (TTX) staff in creating and maintaining Enterprise Content Management (ECM) solutions. The engagement will include the joint design and creation of a new business tax audit workflow module to ensure TTX is compliant with business tax policy. Also, the consultant will be used to help transition the TTX technical team into a stronger support role for the product. | Regular | 12/31/2019 |
41216-14/15 | Treasurer/ Tax Collector | $300,000 | The Office of the Treasurer and Tax Collector currently accepts new business registration applications by paper only. This project is being undertaken to allow for new business registration online. The project requires contractor support to integrate a new electronic/digital signature solution (eSignature solution) for the online registration application. | Regular | 6/30/2019 |
PSC# | Department | Amount | Type of Service | Type of Approval | Duration |
46266-14/15 | Public Health | $15,260,000 | The programs will provide specialized classroom training and employment support for over 150 consumers on an annual basis who wish to provide peer counseling services. Peers are defined as individuals with personal lived experience who are consumers of mental health services, former consumers, or family members of consumers. Peers utilize their lived experienced in peer counseling settings to benefit the wellness and recovery of the clients being served. These peers will provide peer counseling support to over 400 unduplicated clients in the mental health system. In collaboration with Behavioral Health Services (BHS) and consumers, the contractor will be responsible for the reorganization of the current peer-to-peer services and the implementation of a cohesive and collaborative peer-to-peer system. The contractor will be responsible for developing a peer-to-peer delivery system that promotes best practices, shared resources, and advancement opportunities for peers and quality-driven peer-to-peer services for behavioral health consumers. The contractor will also provide up-to-date and nationally recognized practices providing specialized curriculum in the field of peer counseling. The contractor will work in collaboration with BHS programs, the Department of Rehabilitation, other stakeholders and the broader Bay Area community. | Regular | 6/30/2020 |
44699-14/15 | Public Utilities Commission | Current Approved Amount $3,500,000 Increase Amount Requested $2,000,000 New Total Amount Requested $5,500,000 | Contractor will deploy City-owned Automated Water Meter Program (AWMP) equipment to complete the final phase of AWMP deployment. A previous contract implemented Phase I and Phase II of the AWMP accomplishing 95% of the total AWMP deployment work. This professional service contract will cover the replacement or retrofit of the remaining approximately 5,200 existing manual water meters in the City with the AWMP equipment consisting of a digital water meter and a meter transmission unit (MTU). This mass deployment will ensure a seamless transfer from the current installed water meters to safeguard against unregistered consumption, mis-identification of meter locations, erroneously installed or programmed equipment, and any interruptions in customer reading and billing services. | Modi-fication | 5/31/2017 |
| Recommendation: | Adopt the report. Approve the request for proposed Personal Services Contracts; Notify the Office of the Controller and the Office of Contract Administration. |
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(8) | Review of Request for Approval of Proposed Personal Services Contract #4011-10/11 from the Airport Commission. (File No. 0199-15-8) – Action Item | |
PSC# | Department | Amount | Type of Service | Type of Approval | Duration |
4011-10/11
Amended | Airport Commission | Current Approved Amount $100,000 Increase Amount Requested $100,000 New Total Amount Requested $200,000 | Issuing and Paying Agent Services are required for the Airport's Commercial Paper (CP) Program (paper sold for immediate cash needs). Under the Commission's Master Subordinate (No. 97-0146) and First Supplemental (No. 97-0147 and as amended and restated by No. 09-0088) Resolution, the Issuing and Paying Agent is required to establish and maintain the funds and accounts relating to the CP Program. As an issuing and paying agent, the firm will facilitate the settling of commercial paper by carrying out the exchanges between issuer, investor and dealer required to transfer commercial paper for funds. The CP program allows the Airport to borrow money for financing Airport projects such as terminal renovation projects, airfield and runway improvements, noise programs to insulate homes, and various facility maintenance projects | Modi- fication | 07/31/2020 |
| April 20, 2015: | Postponed PSC #4011-10/11 to the meeting of June 15, 2015 at the request of the department so they may correct modification #1 amount from $1,000,000 to $100,000. |
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| Recommendation: | Adopt the report. Approve the request for proposed Personal Services Contract Number 4011-10/11; Notify the Office of the Controller and the Office of Contract Administration. |
REGULAR AGENDA |
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Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, |
(9) | Review of Request for Approval of Proposed Personal Services Contract Number 44680-14/15 from the Department of Public Health. (File No. 0200-15-8) – Action Item |
PSC# | Department | Amount | Type of Service | Type of Approval | Duration |
44680-14/15 | Public Health | $845,000 | Tuberculosis physician services for the delivery of prevention, diagnostic and treatment services for and related to all forms of tuberculosis and to build capacity for the elimination of Tuberculosis (TB) in San Francisco. Additional services to be provided by physicians, include and are not limited to X-Rays, Computerized Tomography (CT) scans, collaborative mentorship of medical students, residents, junior faculty, interns, resident fellows and public health officials. | Regular | 6/30/2020 |
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| January 5, 2015: | Postponed PSC #44680-14/15 to the meeting of February 2, 2015. (Vote of 5 to 0) |
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| Recommendation: | Adopt the report; Approve request for PSC # 44680-14/15. Notify the Office of the Controller and the Office of Contract Administration. |
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| (10) | Status Update Report to Office of Community Investment and Infrastructure – Only Eligible Lists, Civil Service Commission Rule 112. (File No. 0201-15-5) – Action Item |
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| Recommendation: | Adopt the staff report. |
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| (11) | Civil Service Commission’s Strategic Plan for Fiscal Year 2015-2016. (File No. 0206-15-1) – Action Item |
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| Recommendation: | Discuss and adopt the Civil Service Commission’s Strategic Plan for Fiscal Year 2015-2016. |
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(12) | Civil Service Commission’s Goals and Objectives for Fiscal Year 2015-2016. (File No. 0207-15-1) – Action Item | ||||
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| Recommendation: | Discuss and adopt the Civil Service Commission’s Goals and Objectives for Fiscal year 2015-2016. | |||
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(13) | COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS | ||||
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(14) | ADJOURNMENT | ||||