CALL TO ORDER

2:02 p.m.

ROLL CALL

President E. Dennis Normandy

Present

Vice President Douglas S. Chan

Present

Commissioner Kate Favetti

Present

Commissioner Scott R. Heldfond

Present

Commissioner Gina M. Roccanova

Present

President E. Dennis Normandy presided.

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA  (Item No. 2)

None.

APPROVAL OF MINUTES  (Item No. 3)

Regular Meeting of April 20, 2015

Action:

Adopted the minutes.  (Vote of 4 to 0; Commissioner Heldfond recused himself since he was absent at the April 20, 2015 meeting.)

ANNOUNCEMENTS  (Item No. 4)

Executive Officer Michael Brown reminded the Commissioners that they have the ability to go into Closed Session for Agenda Item #10 (Appeal by Deana M. Noonan of the Human Resources Director’s Determination of Insufficient Evidence to Sustain Her Complaint of Sexual Harassment) in the event it is deemed necessary.

HUMAN RESOURCES DIRECTOR’S REPORT  (Item No. 5)

None.

EXECUTIVE OFFICER’S REPORT  (Item No. 6)

Executive Officer Michael Brown informed the Commission that he has been in discussion with the Department of Human Resources regarding Civil Service Rule Series 020 – Leave of Absence, which pertains to the second part of the “Healthy Workplaces, Healthy Families Act of 2014.”  A section of the rule will be implemented effective July 1, 2015.  An update will be provided to the Commission at the next meeting of May 18, 2015.

RATIFICATION AGENDA

0118-15-8

Review of Request for Approval of Proposed Personal Services Contracts.

(Item No. 7)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

40120-14/15

Airport Commission

$500,000

Provide consultation services to prepare San Francisco International Airport (SFO) Information Technology and Telecommunications (ITT) division for certification in International Organization for Standardization (ISO) Standard 20000 Service Management, ISO Standard 22301 Business Continuity Management, and ISO Standard 27001 Information Security Management.

Regular

5/14/2018

40890-14/15

Airport Commission

$10,000,000

The Program Management Support Services Consultant (Consultant) will provide overall management expertise and oversight of the Capital Improvement Project (CIP) at the San Francisco International Airport (Airport).  The scope of work will include project scoping and programming, design and construction management services, project controls for overall CIP, contract administration, cost estimating services, field inspection, document control, and other services in support of the CIP.

Regular

12/31/2020

41667-14/15

Public Utilities Commission

$500,000

The San Francisco Public Utilities Commission’s (SFPUC) Utility Field Services group (UFS) group, within its Power Enterprise, is responsible for managing and maintaining the electrical distribution infrastructure and other electric services within its jurisdiction, including electric metering infrastructure (meters, substations, transmission lines), and City-owned street and pedestrian lighting systems.  This professional services contract will help UFS assess, plan for, and manage a significant growth in responsibilities due to an anticipated 25,000 new retail power customers over the next 15 years.  The consultant will: (1) conduct a Gap Analysis to identify the optimum organizational growth strategy for  UFS given the anticipated increase in customer base and switchover to Advanced Metering Infrastructure (AMI); and (2) an Action Plan outlining the steps for organizational development and identifying supplemental resources/mitigation methods for maintaining UFS service goals in the interim.  The consultant will continue to provide analysis and advisory support as UFS moves to implement the consultant’s recommendations.

Regular

1/2/2017

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

43039-14/15

Public Utilities Commission

$9,000,000

The San Francisco Public Utilities Commission (SFPUC) is implementing a High-Efficiency Toilet and High-Efficiency Urinal Direct Install Program (“Program”) for customers in the retail service area.  Through this Program, an estimated 10,000 older, high-flush volume toilets and urinals located in private residential and commercial properties will be replaced with high-efficiency models.  The services will include performing programs administration, program marketing, auditing, and leak detection services, as well as plumbing services to replace inefficient fixtures.  Customers with the greatest potential for water savings will be prioritized, as well as those that have not previously received SFPUC financial incentives for replacement of toilets and urinals.  The selected vendor for the program will administer an initial program phase of up to four years and $4 million with contract capacity up to nine years and $9 million.  The SFPUC was awarded a grant of $535,000 from the California Department of Water Resources to help implement the Program.

Regular

7/31/2024

44699-14/15

Public Utilities Commission

$3,500,000

Contractor will deploy City-owned Automated Water Meter Program (AWMP) equipment to complete the final phase of AWMP deployment.  A previous contract implemented Phase I and Phase II of the AWMP accomplishing 95% of the total AWMP deployment work.  This professional service contract will cover the replacement or retrofit of the remaining approximately 5,200 existing manual water meters in the City with AWMP equipment consisting of a digital water meter and a meter transmission unit (MTU).  This mass deployment will ensure a seamless transfer from the current installed water meters to safeguard against unregistered consumption, mls-identification  of meter locations, erroneously installed or programmed equipment, and any interruptions in customer reading and billing services.

Regular

5/31/2017

46613-14/15

Public Utilities Commission

$6,000,000

Proposed work would include the following pipeline Investigation services for the City’s potable water delivery system and emergency fire water delivery pipeline network:  Internal pipe inspection via insertion tool to assess structural Integrity; External Pipe Inspection via excavation at key points to perform spot testing, including visual inspection, ultrasonic thickness measurements, and electromagnetic analysis to detect defects, corrosion pitting, deterioration & leaks; Leak Noise Correlation using acoustic listening tools to detect leak noise and approximate location of the leak; Corrosion and Soil Testing to determine corrosivity potential as well as corrosion due to other factors;  See Supplemental Attachment A.

Regular

6/1/2020

48730-14/15

Public Utilities Commission

$4,000,000

Proposed work is for Job Order Contracting (JOC) Implementation services, including program development, procurement support, contractor training, and technical support.  The Consultant will develop and administer multiple customized construction job order contracts by preparing Unit Price Books and technical specifications for each task in the Unit Price Book, and train contractors on use of a SFPUC customized JOC system.  The Consultant will provide a comprehensive information management system for project tracking, development of cost proposals, preparing independent estimates, generating project documentation, scheduling, budgeting cost control, tracking LBE participation and generating customized reports.

Regular

5/2/2020

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

47321-14/15

General Services Agency – Technology

$2,000,000

Furnish, install, assemble, set up, test (hereinafter “provide”) the systems and describe herein in accordance with the Contract Documents.  Provide complete and operational Broadcast Systems, consisting of Audio, Video, Control and Communications Systems.  Contractor shall provide all necessary hardware, equipment, software, cabling, termination, installation, configuration, engineering, programming, and integration of the System with SFGovTV’s existing video, audio and television equipment as described, and any additional services necessary to ensure the System is fully functional.  Certain items of equipment may, at the Owner’s option, be provided by others; the Contractor shall coordinate the location and installation of any third party equipment and shall be responsible for coordination of any Owner furnished or third party furnished items with the appropriate manufacturers and/or suppliers.

Regular

6/30/2018

48175-14/15

Public Utilities Commission

$3,500,000

Engineering design support services are needed on an as-needed basis and may support a portion of a project or lead projects for electric power distribution and lighting.  Some of the services include: engineering consultation and preparation of design drawings and specifications for primary electric distribution/transmission systems and main power distribution for residential, commercial, and industrial facilities – including substructure design needed for these facilities:  Assist in the drafting and refining of Electric Service Guidelines Standard Plans and Specifications for Power electric distribution; provide electrical engineering support services on an as-needed basis after completion of the final design and thru the bidding and construction activities; to respond to requests for information, review and evaluation of construction change orders, submittals and design revisions; Provide electrical engineering design work with expertise in outdoor lighting  on roadway application based on the Illuminating Engineering Society (IES) Recommended Practices for Lighting (RP-8).  Provide engineering and consultation in regards to distributed generation including development of associated interconnection guidelines and standards.

Regular

4/1/2020

4159-09/10

Public Health

Current Approved Amount

$150,000

Increase Amount Requested

$150,000

New Total Amount Requested

$300,000

Contractor will provide comprehensive vision care services including preventive eye exams, eye care services and diagnostic referrals for patients at the DPH’s Southeast Health Center once a week during the operation hour from 8 am to 5 pm.

Modi-fication

6/30/2020

Speakers:

Lisa Randall and Betsy Huigens, San Francisco International Airport, spoke on PSC #40890-14/15.

Alaric Degrafinried, Public Utilities Commission spoke on PSC #43039-14/15.

Action:

1)  Approved PSC #40890-14/15 with the condition that the San Francisco International Airport specifies that although there is no specific training, the consultant will work alongside Civil Service employees, and as a result should benefit from the expertise of the consultant.  (Vote of 5 to 0)

2)  Approved PSC #43039-14/15 with the provision that the Public Utilities Commission report back after the initial four years and revise PSC Summary Form 3B to include the Civil Service Classifications that can do the work.  (Vote of 5 to 0)

3)  Approved the request for all remaining PSCs (PSC numbers 40120-14/15, 41667-14/15, 44699-14/15, 46613-14/15, 48730-14/15, 47321-14/15, 48175-14/15 and 4159-09/10).  Adopted the report; notified the Office of the Controller and the Office of Contract Administration.  (Vote of 5 to 0)

REGULAR AGENDA

0119-15-5

Proposed Amendments to Civil Service Commission Rules Applicable to the Uniformed Ranks of the Police Department, Volume II Rule 211 – Examinations  (Item No. 8)

Speakers:

Susan Gard, Department of Human Resources

John Kraus, Department of Human Resources

Action:

Accepted the Executive Officer’s staff report; incorporated any changes made by the Civil Service Commission; and directed the Executive Officer to post the proposed revisions to Civil Service Rule 211.3.3 – Examinations in accordance with the Charter and Civil Service Rules for adoption following meet and discuss with the affected labor union(s) and interested stakeholders.  (Vote of 5 to 0)

0120-15-5

Proposed Amendments to Civil Service Commission Rules Applicable to the Uniformed Ranks of the Fire Department, Volume III Rule 311 – Examinations.  (Item No. 9)

Speakers:

John Kraus, Department of Human Resources

Susan Gard, Department of Human Resources

Fire Chief Joanne Hayes-White, San Francisco Fire Department

Deputy Chief Sharon Ferrigno, San Francisco Police Department

Julie Mau, San Francisco Fire Department

Kathy Gilbraith, San Francisco Fire Department

Adrienne Sims, Local 798 San Francisco Fire Fighters

Sin Yee Poon, SEIU Local 1021

Action:

Accepted the Executive Officer’s staff report; incorporated any changes made by the Civil Service Commission; and directed the Executive Officer to post the proposed revisions to Civil Service Rule 311.5.2.2 in accordance with the Charter and Civil Service Rules for adoption following meet and discuss with the affected labor union(s) and interested stakeholders.  (Vote of 5 to 0)

0235-14-6

Appeal by Deana M. Noonan of the Human Resources Director’s Determination of Insufficient Evidence to Sustain Her Complaint of Sexual Harassment.
(Item No. 10)

February 2, 2015:

The Commission postponed the appeal of Ms. Deana Noonan to the meeting of May 4, 2015 at the request of Ms. Noonan’s Representative.

Speakers:

Erin Davis, Department of Human Resources

Nina Miller, San Francisco International Airport

James Brassil, San Francisco International Airport

Deana Noonan, Appellant

Action:

Adopted the report.  Sustained the decision of the Human Resources Director; denied the appeal by Deana M. Noonan.  (Vote of 5 to 0)

NOTE:

The Commission retains the right to go into closed session for particular matters regarding this appeal if it determines that privacy considerations warrant a closed session on those matters.  The Commission may decide not to exercise or even consider that option, but the closed session is included on the agenda to satisfy notice requirements and thereby preserve the option.  For a closed session, the following sequence would be followed.

1. Public comment regarding all matters below if public comment has not yet been taken on the agenda item; public comment on 2 and 4 below if public comment has been taken on the agenda item.

2. Vote whether to go into closed session pursuant to the Personnel Exception (California Government Code §54957 (b)(1), San Francisco Administrative Code § 67.10(b)).  (Action)

The Commission voted not to go into Closed Session.  (Vote of 5 to 0)

3. Closed Session on the above identified agenda item.

4. Reconvene in open session:  Vote to elect whether to disclose any or all discussions held in closed session.  (San Francisco Administrative Code § 67.12(a).  (Action)

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS  (Item No. 11)

Commissioner Favetti requested the Executive Officer and Human Resources Director to write a letter to the Mayor, Board of Supervisors and Budget Analyst to support budgeting for recruiting in the San Francisco Fire Department.

ADJOURNMENT  (Item No. 12)

3:26 p.m.