Civil Service Commission - May 4, 2015 - Agenda
AGENDA
Regular Meeting
May 4, 2015
2:00 p.m.
ROOM 400, CITY HALL
1 Dr. Carlton B. Goodlett Place
A request to hear an item after 5:00 p.m. should be directed to the Executive |
CALL TO ORDER & ROLL CALL |
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA |
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APPROVAL OF MINUTES |
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ANNOUNCEMENTS |
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HUMAN RESOURCES DIRECTOR’S REPORT |
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EXECUTIVE OFFICER’S REPORT |
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RATIFICATION AGENDA |
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REGULAR AGENDA |
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COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
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ADJOURNMENT |
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NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES
A.Commission Office
The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. The telephone number is (415) 252-3247. The fax number is (415) 252-3260. The email address is civilservice@sfgov.org and the web address is www.sfgov.org/civil_service/. Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.
- Policy Requiring Written Reports
It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.
- Policy on Written Submissions by Appellants
All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.
- Policy on Materials being Considered by the Commission
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting on the Civil Service Commission’s website at www.sfgov.org/Civil_Service, and in its office located at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials will be available for public inspection at the Civil Service Commission’s during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).
- Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement
A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.
A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied. Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.
- Policy and Procedure on Hearing Items Out of Order
Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.
- Procedure for Commission Hearings
All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.
If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes. Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record.
For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.
For items on the Separations Agenda, presentation by the department followed by the employee or employee’s
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission.
Each presentation shall conform to the following:
- Opening summary of case (brief overview);
- Discussion of evidence;
- Corroborating witnesses, if necessary; and
- Closing remarks.
The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.
- Policy on Audio Recording of Commission Meetings
As provided in the San Francisco Sunshine Ordinance, all Commission meetings are audio recorded in digital form. These audio recordings of open sessions are available starting on the day after the Commission meeting on the Civil Service Commission website at www.sfgov.org/civil_service/.
- Speaking before the Civil Service Commission
Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the time the item is heard. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting. Maximum time will be three (3) minutes. A subsequent comment after the three (3) minute period is limited to one (1) minute. The timer shall be in operation during public comment. Upon any specific request by a Commissioner, time may be extended.
- Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings
The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Information on Disability Access
The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area. City Hall is wheelchair accessible. The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall. Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call (415) 923-6142. Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.
The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.
Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility. In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City to accommodate these individuals.
Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards,
councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Victor Young, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfgov.org/bdsupvrs/sunshine.
San Francisco Lobbyist Ordinance
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to
register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA 94102, telephone (415) 252-3100,
fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.
City and County of San Francisco
Civil Service Commission
Agenda for Regular Meeting
May 4, 2015
2:00 p.m.
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(1) | CALL TO ORDER AND ROLL CALL |
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| President E. Dennis Normandy |
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| Vice President Douglas S. Chan |
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| Commissioner Kate Favetti |
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| Commissioner Scott R. Heldfond |
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| Commissioner Gina M. Roccanova |
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(2) | REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA |
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(3) | APPROVAL OF MINUTES - Action Item |
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| Regular Meeting of April 20, 2015 |
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| Recommendation: | Adopt the minutes. |
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(4) | ANNOUNCEMENTS |
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| Announcement of changes to the agenda. |
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| Other announcements. |
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(5) | HUMAN RESOURCES DIRECTOR’S REPORT | |||
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(6) | EXECUTIVE OFFICER’S REPORT | |||
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RATIFICATION AGENDA |
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All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda. |
(7) | Review of Request for Approval of Proposed Personal Services Contracts. (File No. 0118-15-8) – Action Item |
PSC# | Department | Amount | Type of Service | Type of Approval | Duration |
40120-14/15 | Airport Commission | $500,000 | Provide consultation services to prepare San Francisco International Airport (SFO) Information Technology and Telecommunications (ITT) division for certification in International Organization for Standardization (ISO) Standard 20000 Service Management, ISO Standard 22301 Business Continuity Management, and ISO Standard 27001 Information Security Management. | Regular | 5/14/2018 |
40890-14/15 | Airport Commission | $10,000,000 | The Program Management Support Services Consultant (Consultant) will provide overall management expertise and oversight of the Capital Improvement Project (CIP) at the San Francisco International Airport (Airport). The scope of work will include project scoping and programming, design and construction management services, project controls for overall CIP, contract administration, cost estimating services, field inspection, document control, and other services in support of the CIP. | Regular | 12/31/2020 |
41667-14/15 | Public Utilities Commission | $500,000 | The San Francisco Public Utilities Commission’s (SFPUC) Utility Field Services group (UFS) group, within its Power Enterprise, is responsible for managing and maintaining the electrical distribution infrastructure and other electric services within its jurisdiction, including electric metering infrastructure (meters, substations, transmission lines), and City-owned street and pedestrian lighting systems. This professional services contract will help UFS assess, plan for, and manage a significant growth in responsibilities due to an anticipated 25,000 new retail power customers over the next 15 years. The consultant will: (1) conduct a Gap Analysis to identify the optimum organizational growth strategy for UFS given the anticipated increase in customer base and switchover to Advanced Metering Infrastructure (AMI); and (2) an Action Plan outlining the steps for organizational development and identifying supplemental resources/mitigation methods for maintaining UFS service goals in the interim. The consultant will continue to provide analysis and advisory support as UFS moves to implement the consultant’s recommendations. | Regular | 1/2/2017 |
43039-14/15 | Public Utilities Commission | $9,000,000 | The San Francisco Public Utilities Commission (SFPUC) is implementing a High-Efficiency Toilet and High-Efficiency Urinal Direct Install Program (“Program”) for customers in the retail service area. Through this Program, an estimated 10,000 older, high-flush volume toilets and urinals located in private residential and commercial properties will be replaced with high-efficiency models. The services will include performing programs administration, program marketing, auditing, and leak detection services, as well as plumbing services to replace inefficient fixtures. Customers with the greatest potential for water savings will be prioritized, as well as those that have not previously received SFPUC financial incentives for replacement of toilets and urinals. The selected vendor for the program will administer an initial program phase of up to four years and $4 million with contract capacity up to nine years and $9 million. The SFPUC was awarded a grant of $535,000 from the California Department of Water Resources to help implement the Program. | Regular | 7/31/2024 |
PSC# | Department | Amount | Type of Service | Type of Approval | Duration |
44699-14/15 | Public Utilities Commission | $3,500,000 | Contractor will deploy City-owned Automated Water Meter Program (AWMP) equipment to complete the final phase of AWMP deployment. A previous contract implemented Phase I and Phase II of the AWMP accomplishing 95% of the total AWMP deployment work. This professional service contract will cover the replacement or retrofit of the remaining approximately 5,200 existing manual water meters in the City with AWMP equipment consisting of a digital water meter and a meter transmission unit (MTU). This mass deployment will ensure a seamless transfer from the current installed water meters to safeguard against unregistered consumption, mls-identification of meter locations, erroneously installed or programmed equipment, and any interruptions in customer reading and billing services. | Regular | 5/31/2017 |
46613-14/15 | Public Utilities Commission | $6,000,000 | Proposed work would include the following pipeline Investigation services for the City’s potable water delivery system and emergency fire water delivery pipeline network: Internal pipe inspection via insertion tool to assess structural Integrity; External Pipe Inspection via excavation at key points to perform spot testing, including visual inspection, ultrasonic thickness measurements, and electromagnetic analysis to detect defects, corrosion pitting, deterioration & leaks; Leak Noise Correlation using acoustic listening tools to detect leak noise and approximate location of the leak; Corrosion and Soil Testing to determine corrosivity potential as well as corrosion due to other factors; See Supplemental Attachment A. | Regular | 6/1/2020 |
48730-14/15 | Public Utilities Commission | $4,000,000 | Proposed work is for Job Order Contracting (JOC) Implementation services, including program development, procurement support, contractor training, and technical support. The Consultant will develop and administer multiple customized construction job order contracts by preparing Unit Price Books and technical specifications for each task in the Unit Price Book, and train contractors on use of a SFPUC customized JOC system. The Consultant will provide a comprehensive information management system for project tracking, development of cost proposals, preparing independent estimates, generating project documentation, scheduling, budgeting cost control, tracking LBE participation and generating customized reports. | Regular | 5/2/2020 |
47321-14/15 | General Services Agency – Technology | $2,000,000 | Furnish, install, assemble, set up, test (hereinafter “provide”) the systems and describe herein in accordance with the Contract Documents. Provide complete and operational Broadcast Systems, consisting of Audio, Video, Control and Communications Systems. Contractor shall provide all necessary hardware, equipment, software, cabling, termination, installation, configuration, engineering, programming, and integration of the System with SFGovTV’s existing video, audio and television equipment as described, and any additional services necessary to ensure the System is fully functional. Certain items of equipment may, at the Owner’s option, be provided by others; the Contractor shall coordinate the location and installation of any third party equipment and shall be responsible for coordination of any Owner furnished or third party furnished items with the appropriate manufacturers and/or suppliers. | Regular | 6/30/2018 |
PSC# | Department | Amount | Type of Service | Type of Approval | Duration |
48175-14/15 | Public Utilities Commission | $3,500,000 | Engineering design support services are needed on an as-needed basis and may support a portion of a project or lead projects for electric power distribution and lighting. Some of the services include: engineering consultation and preparation of design drawings and specifications for primary electric distribution/transmission systems and main power distribution for residential, commercial, and industrial facilities – including substructure design needed for these facilities: Assist in the drafting and refining of Electric Service Guidelines Standard Plans and Specifications for Power electric distribution; provide electrical engineering support services on an as-needed basis after completion of the final design and thru the bidding and construction activities; to respond to requests for information, review and evaluation of construction change orders, submittals and design revisions; Provide electrical engineering design work with expertise in outdoor lighting on roadway application based on the Illuminating Engineering Society (IES) Recommended Practices for Lighting (RP-8). Provide engineering and consultation in regards to distributed generation including development of associated interconnection guidelines and standards. | Regular | 4/1/2020 |
4159-09/10 | Public Health | Current Approved Amount $150,000 Increase Amount Requested $150,000 New Total Amount Requested $300,000 | Contractor will provide comprehensive vision care services including preventive eye exams, eye care services and diagnostic referrals for patients at the DPH’s Southeast Health Center once a week during the operation hour from 8 am to 5 pm. | Modi-fication | 6/30/2020 |
| Recommendation: | Adopt the report. Approve the request for proposed Personal Services Contracts; Notify the Office of the Controller and the Office of Contract Administration. |
REGULAR AGENDA |
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Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, |
(8) | Proposed Amendments to Civil Service Commission Rules Applicable to the Uniformed Ranks of the Police Department, Volume II Rule 211 – Examinations (File No. 0119-15-5) – Action Item | |
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| Recommendation: | Accept the Executive Officer’s staff report; incorporate any changes made by the Civil Service Commission; and direct the Executive Officer to post the proposed revisions to Civil Service Rule 211.3.3 – Examinations in accordance with the Charter and Civil Service Rules for adoption following meet and discuss with the affected labor union(s) and interested stakeholders. |
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(9) | Proposed Amendments to Civil Service Commission Rules Applicable to the Uniformed Ranks of the Fire Department, Volume III Rule 311 – Examinations. (File 0120-15-5) – Action Item | ||
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| Recommendation: | Accept the Executive Officer’s staff report; incorporate any changes made by the Civil Service Commission; and direct the Executive Officer to post the proposed revisions to Civil Service Rule 311.5.2.2 in accordance with the Charter and Civil Service Rules for adoption following meet and discuss with the affected labor union(s) and interested stakeholders. |
(10) | Appeal by Deana M. Noonan of the Human Resources Director’s Determination of Insufficient Evidence to Sustain Her Complaint of Sexual Harassment. | |
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| February 2, 2015: | The Commission postponed the appeal of Ms. Deana Noonan to the meeting of May 4, 2015 at the request of Ms. Noonan’s Representative. |
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| Recommendation: | Adopt the report. Sustain the decision of the Human Resources Director; deny the appeal by Deana M. Noonan. |
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| NOTE: | The Commission retains the right to go into closed session for particular matters regarding this appeal if it determines that privacy considerations warrant a closed session on those matters. The Commission may decide not to exercise or even consider that option, but the closed session is included on the agenda to satisfy notice requirements and thereby preserve the option. For a closed session, the following sequence would be followed.
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(11) | COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS | |
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(12) | ADJOURNMENT | |
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