Civil Service Commission - April 6, 2015 - Minutes
MINUTES
Regular Meeting
April 6, 2015
2:00 p.m.
ROOM 400, CITY HALL
1 Dr. Carlton B. Goodlett Place
| CALL TO ORDER |
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| 2:00 p.m. |
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| ROLL CALL |
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| President E. Dennis Normandy | Present |
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| Vice President Douglas S. Chan | Present |
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| Commissioner Kate Favetti | Present |
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| Commissioner Scott R. Heldfond | Present |
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| Commissioner Gina M. Roccanova | Present |
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| President E. Dennis Normandy presided. |
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| REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA |
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| None. |
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| APPROVAL OF MINUTES |
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| Regular Meeting of March 16, 2015 |
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| Action: | Adopted the minutes. (Vote of 5 to 0) |
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| ANNOUNCEMENTS |
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| Michael Brown, Executive Officer announced that items 11 & 12 were part of item 7 and due to an appeal from SEIU Local 1021 these two contracts were moved to the Regular Agenda. |
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| HUMAN RESOURCES DIRECTOR’S REPORT (Item No. 5) | |||
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| Micki Callahan congratulated the Department of Public Health and her own Department of Human Resources’ staff for a successful hiring fair at Laguna Honda Hospital geared toward recruiting for Registered Nurses. This was done in conjunction with the accelerated testing program to help staff the new facility at San Francisco General Hospital. Over 500 potential nursing candidates attended. | |||
| EXECUTIVE OFFICER’S REPORT (Item No. 6) | |||
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| Per the Commissioners’ request to provide proper advance notice, letters of “Notice of Meeting” sent from the Civil Service Commission to appellants regarding a resignation unsatisfactory service designation will include the following language: “Where applicable, the Commission has the authority to uphold, increase or modify any restrictions recommended by the department.”
Going forward, the Civil Service Commission will implement an internal policy to send the “Notice of Meeting” to both email and U.S. mail when an email is provided. | |||
0074-15-8 | Review of Request for Approval of Proposed Personal Services Contracts. |
PSC# | Department | Amount | Type of Service | Type of Approval | Duration |
47612-14/15 | Public Utilities Commission | $51,000,000 |
| Regular | 10/7/2030 |
4098-09/10 | Airport | Current Approved Amount $12,500,000 Increase Amount $2,000,000 New Total Amount Requested $14,500,000 | Financial advisory services to manage San Francisco International Airport’s capital financing program, including a $4.1 billion debt portfolio. Services include but are not limited to, financial, investment, swap and rebate advisory services. These services have saved over $145 million through successful refinancing of some of the Airport’s bonds during the past two years. | Modi-fication | 6/30/2019 |
4075-08/09 | Controller | Current Approved Amount $13,499,999 Increase Amount $4,000,000 New Total Amount Requested $17,499,999 | Perform annual financial audit services and report on the financial statements for the City’s Comprehensive Annual Financial Report (CAFR), the City’s Single Audit, and departments/funds; perform other required compliance audits of grants, projects, and funds of other City departments; perform actuarial studies of the City’s General Liability and Workers Compensation reserves; and perform additional audit procedures. (See Attachment A “Additional Information on 1A” for more information on the departments/funds.) | Modi- fication | Current Approved Duration 01/01/2017 |
4063-11/12 | General Services Agency – Department of Public Works | Current Approved Amount $7,200,000 Increase Amount Requested $4,000,000 New Total Amount Requested $11,200,000 | As needed land surveying duties such as a single, 2-person or 3-person crew to assist with topographic, boundary and construction surveys, photogrammetric work, laser 3D scanner field and office assistance and training, Autocad Civil 3D drafting, help with special projects (Monumentation, Geographic Information System (GIS) mapping, Global Position Satellite (GPS) network, etc.). Bureau of Street Use and Mapping (BSM) – Surveying Services anticipate awarding up to 12 as-needed contracts, each not to exceed 5 years. | Modi- fication | Current Approved Duration 01/02/2021 |
PSC# | Department | Amount | Type of Service | Type of Approval | Duration |
4085-08/09 | General Services Agency – Department of Public Works | Current Approved Amount $8,000,000 Increase Amount Requested $6,000,000 New Total Amount Requested $14,500,000 | Consultants will perform highly specialized geotechnical engineering tasks that include conducting geotechnical field explorations, investigations, and laboratory testing; supplemental testing such as seismic borehole logging, seismic refraction profiling, and corrosion testing and evaluation; preparing reports for new and existing building/bridge foundations; recommendation for designing foundation systems, excavation support and underpinning systems, retaining wall systems, embankments, and ground improvement such as grouting, deep soil mixing and dewatering; and other geotechnical/geological consultation related work. The Department of Public Works (DPW) intends to award three (3) or more as-needed contracts, each not to exceed $1,000,000. | Modi- fication | Current Approved Duration 12/31/2020 |
4149-07/08 | General Services Agency – Department of Public Works | Current Approved Amount $8,500,000 Increase Amount Requested $4,800,000 New Total Amount Requested $13,300,000 | Provide resident engineers, field engineers, inspectors, specialty engineers, office engineers, scheduling engineers, public outreach staff, construction management support, field office administrative staff, and supplemental construction services on an as needed basis for various types of engineering work on an as-needed basis and other as-needed services to be determined. The Department of Public Works (DPW) intends to award four (4) contracts for $1,000,000 each. | Modi- fication | Current Approved Duration 2/21/2021 |
4070-10/11 | Public Utilities Commission | Current Approved Amount $984,205 Increase Amount Requested $150,000 New Total Amount Requested $1,134,205 | The Ocean Beach Master Plan is the result of a two-year interagency planning process convened by San Francisco Planning and Urban Research (SPUR) in collaboration with the California State Coastal Conservancy, the San Francisco Public Utilities Commission (SFPUC), and the National Park Service. The plan incorporates public access, environmental stewardship, infrastructure, and coastal management complexities surrounding Ocean Beach. The next phase of making progress at Ocean Beach is the development and implementation of the Ocean Beach Master Plan Phase 2 Coastal Management Agreement which incorporates recommendations included in the Master Plan. See Supplemental Attachment A. | Modi- fication | Current Approved Duration 06/30/2018 |
| Speakers: | Jignesh Desai, Public Utilities Commission spoke on PSC #47612-14/15 |
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| Severino Caranto, Department of Public Works spoke on PSC #4149-07/08 |
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| Action: | 1) Approved PSC #47612-14/15 with the condition of providing a progress report to the Commission at five (5) year intervals. 2) Continued PSC #4149-07/08 to the meeting of April 20, 2015, to get clarification on what training will be provided under. (Vote of 5 to 0) 3) Adopted the report. Approved the request for the remaining proposed Personal Services Contracts; Notify the Office of the Controller and the Office of Contract Administration. (Vote of 5 to 0) |
0077-15-3 | Certification of the Highest Prevailing Rate of Wages of the Various Crafts and Kinds of Labor Paid in Private Employment in the City and County of San Francisco. (Item No. 8 ) | |
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| Speakers: | Ellen Love, Office of Labor Standards Enforcement |
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| Action: | Adopted the report. Forward to the Board of Supervisors. |
0075-15-8 | Review of Request for Approval of Proposed Personal Services Contract #41041-14/15. (Item No. 9) |
PSC# | Department | Amount | Type of Service | Type of Approval | Duration |
41041-14/15 | Public Utilities Commission | $152,962 | SFPUC currently owns and utilizes IBM Maximo as its asset management software. This software enables SFPUC to record and monitor various aspects related to its assets throughout the entire lifecycle of those assets. Such aspects include purchase date, cost, performance, projected end on life, etc… This contract is for the purchase of strEAM software, annual software support, software installation and user training. strEAM is a proprietary software developed by MaxGrip Americas Inc. This software provides functionalities that do not currently exist within IBM Maximo. With these additional functionalities, SFPUC can assign priorities to its assets and predict future asset failures before they occur. Because strEAM is a proprietary software developed by MaxGrip, MaxGrip will be required to install and implement the software for SFPUC, as well as training our staff on how to use it. | Regular | 5/1/2016 |
| March 16, 2015: | Continued to the meeting of April 6, 2015. |
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| Speakers: | None. |
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| Action: | Adopted the report. Approved the request for proposed Personal Services Contracts; Notify the Office of the Controller and the Office of Contract Administration. (Vote of 5 to 0) |
0076-15-8 | Review of Request for Approval of Proposed Personal Services Contract #41426-14/15. (Item No. 10) |
PSC# | Department | Amount | Type of Service | Type of Approval | Duration |
41426-14/15 | Public Utilities Commission | $566,000 | Between 2010-2015, the San Francisco Public Utilities Commission launched its Automated Water Meter System project, SFPUC deployed the Aclara STAR Fixed Network Automatic Meter Reading System. This system has three components: (1) Aclara Meter Transmission Units (“MTU”), (2) Aclara Data Collector Units (“DCU”) and (3) Aclara Star software. These three components work together to gather, report and analyze meter readings from SFPUC customers, thereby automating the process from beginning to end. The Aclara Data Collector Units, Meter Transmission Units, and Star software are all proprietary to Aclara. Under this contract, Aclara will: (1) provide repair services for the Aclara’s Data Collector Units once their five year warranty expires; (2) investigate faulty meter readings by Aclara’s Meter Transmission Units, (3) customize, as necessary, Aclara’s Star software to SFPUC’s specifications; and (4) train City employees on using the Star software and on installing and trouble-shooting Aclara’s Data Collector Units and Meter Transmission Units. | Regular | 5/1/2020 |
| March 16, 2015: | Continued to the meeting of April 6, 2015. |
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| Speakers: | Heather Pohl, Public Utilities Commission |
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| Action: | Adopted the report. Approved the request for proposed Personal Services Contract; Notify the Office of the Controller and the Office of Contract Administration. (Vote of 5 to 0) |
0092-15-8 | Review of Request for Approval of Proposed Personal Services Contract #4113-11/12. (Item No. 11) |
PSC# | Department | Amount | Type of Service | Type of Approval | Duration |
4113-11/12 | Public Health | Current Approved Amount $50,000,000 Increase Amount Requested $0 New Total Amount Requested $50,000,000 | In July 2006, the San Francisco Board of Supervisors adopted the Health Care Security Ordinance, which charged DPH with the responsibility for developing a new health access program called Healthy San Francisco. This ordinance requires DPH to “coordinate with a third party vendor to administer program operations, including basic customer services, enrollment, tracking service utilization, billing and communication with the participants.” (SF Administrative Code Sec. 14.2) DPH selected the San Francisco Health Plan (SFHP) as third party vendor. SFHP, operated by the San Francisco Community Health Authority, is a governmental entity created by the City in 1994 solely to serve as a health maintenance organization to increase access to health care for low and moderate income San Franciscans. As the third party vendor for HSF, SFHP: (1) Assists in eligibility and enrollment functions, (2) manages participant fee billing and collection, (3) receives utilization data and develops utilization reports, (Continued on attachment) | Modi-fication | Current Approved Duration 6/30/2015
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| Speakers: | Joe Brenner, SEIU Local 1021 |
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| Brandon Dawkins, SEIU Local 1021 |
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| Jacquie Hale, Department of Public Health |
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| Action: | Denied the appeal by SEIU Local 1021. Adopted the report. Approved the request for proposed Personal Services Contracts; Notify the Office of the Controller and the Office of Contract Administration. Continue meet and discuss between the department and union before renewal. (Vote of 5 to 0) |
0093-15-8 | Review of Request for Approval of Proposed Personal Services Contract #2013-08/09. (Item No. 12) |
PSC# | Department | Amount | Type of Service | Type of Approval | Duration |
2013-08/09 | Public Health | Current Approved Amount $70,000,000 Increase Amount Requested $53,996,748 New Total Amount Requested $123,996,748 | Contractor will provide psychiatric care to adults and/or older adults in 24-hour licensed Skilled Nursing Facilities and/or locked adult facilities and/or Mental Health Rehabilitation Centers (MHRCs) for individuals with psychiatric, medical and/or behavior problems, as well as individuals with neurobehavioral diagnoses with a primary diagnosis of dementia, and who may be significantly physically disabled (e.g., requiring the use of a wheelchair, walker or cane and/or with hearing or speech impairment(s). Admission is for San Francisco residents, primarily by direct placement from acute psychiatric inpatient unit(s). | Modi- fication | Current Approved Duration 06/30/2018 |
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| Speakers: | Joe Brenner, SEIU Local 1021 | |
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| Rebecca King-Morrow, 2830 Public Health Nurse | |
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| Emma Gerould, SEIU Local 1021 | |
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| Jacquie Hale, Department of Public Health | |
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| Action: | Denied the appeal by SEIU Local 1021. Adopted the report. Approved the request for proposed Personal Services Contracts; Notify the Office of the Controller and the Office of Contract Administration. Continue meet and discuss between the department and union regarding capacity to provide services by department. (Vote of 5 to 0) | |
0078-15-8 | Human Services Agency Response to SEIU Protest Regarding Personal Services Contract Number 4082-10/11. (Item No. 13) | |||
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| Speakers: | Laurie Juengert, Human Services Agency | ||
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| Sin Yee Poon, SEIU Local 1021 | ||
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| Xiu Min Li, SEIU Local 1021 | ||
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| Dave Curto, Human Services Agency | ||
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| Action: | Accepted the staff report. Department will provide more specific details in the description of services provided to redefine food benefits for next modification of the contract. (Vote of 5 to 0) | ||
0080-15-5 | Request for Status Grant of Temporary Civil Service Employee Formerly of the San Francisco Redevelopment Agency, Linda Ma, Class 1460 Legal Secretary II. | |
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| Speakers: | None. |
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| Action: | Granted PSC status to Linda Ma in Class 1460 Legal Secretary II. |
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0079-15-1 | Request by Salaheddin Alibakit for reconsideration of a Civil Service Commission Action. (Item No. 15) | |
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| Speakers: | Sandra Eng, Civil Service Commission |
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| Action: | Adopted the report. Approved Salaheddin Alibakit’s request for reconsideration. (Vote of 5 to 0) |
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0273-14-4 | Appeal by Farhad Mohajeri of the Rejection of His Application for Q-2 Police Officer, San Francisco Police Department. (Item No. 16) | |
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| Speakers: | Sgt. Walter Ware, San Francisco Police Department |
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| Action: | Adopted the report. After reviewing the staff report, the Commission denied the appeal filed by Farhad Mohajeri. Mr. Mohajeri failed to appear. (Vote of 5 to 0) |
| COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS (Item No. 17) | |
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| None. |
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| ADJOURNMENT (Item No. 18) |
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| 3:26 p.m. |