Civil Service Commission - April 6, 2015 - Agenda
AGENDA
Regular Meeting
April 6, 2015
2:00 p.m.
ROOM 400, CITY HALL
1 Dr. Carlton B. Goodlett Place
A request to hear an item after 5:00 p.m. should be directed to the Executive |
CALL TO ORDER & ROLL CALL |
|
REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA |
|
APPROVAL OF MINUTES |
|
ANNOUNCEMENTS |
|
HUMAN RESOURCES DIRECTOR’S REPORT |
|
EXECUTIVE OFFICER’S REPORT |
|
CONSENT AGENDA |
|
RATIFICATION AGENDA |
|
REGULAR AGENDA |
|
COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
|
ADJOURNMENT |
|
NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES
A.Commission Office
The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. The telephone number is (415) 252-3247. The fax number is (415) 252-3260. The email address is civilservice@sfgov.org and the web address is www.sfgov.org/civil_service/. Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.
- Policy Requiring Written Reports
It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.
- Policy on Written Submissions by Appellants
All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.
- Policy on Materials being Considered by the Commission
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting on the Civil Service Commission’s website at www.sfgov.org/Civil_Service, and in its office located at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials will be available for public inspection at the Civil Service Commission’s during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).
- Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement
A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.
A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied. Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.
- Policy and Procedure on Hearing Items Out of Order
Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.
- Procedure for Commission Hearings
All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.
If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes. Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record.
For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.
For items on the Separations Agenda, presentation by the department followed by the employee or employee’s
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission.
Each presentation shall conform to the following:
- Opening summary of case (brief overview);
- Discussion of evidence;
- Corroborating witnesses, if necessary; and
- Closing remarks.
The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.
- Policy on Audio Recording of Commission Meetings
As provided in the San Francisco Sunshine Ordinance, all Commission meetings are audio recorded in digital form. These audio recordings of open sessions are available starting on the day after the Commission meeting on the Civil Service Commission website at www.sfgov.org/civil_service/.
- Speaking before the Civil Service Commission
Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the time the item is heard. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting. Maximum time will be three (3) minutes. A subsequent comment after the three (3) minute period is limited to one (1) minute. The timer shall be in operation during public comment. Upon any specific request by a Commissioner, time may be extended.
- Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings
The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Information on Disability Access
The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area. City Hall is wheelchair accessible. The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall. Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call (415) 923-6142. Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.
The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.
Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility. In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City to accommodate these individuals.
Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards,
councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Victor Young, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfgov.org/bdsupvrs/sunshine.
San Francisco Lobbyist Ordinance
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to
register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA 94102, telephone (415) 252-3100,
fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.
City and County of San Francisco
Civil Service Commission
Agenda for Regular Meeting
April 6, 2015
2:00 p.m.
ITEM NO. |
| |||
|
|
| ||
(1) | CALL TO ORDER AND ROLL CALL |
| ||
|
|
| ||
| President E. Dennis Normandy |
|
| |
| Vice President Douglas S. Chan |
|
| |
| Commissioner Kate Favetti |
|
| |
| Commissioner Scott R. Heldfond |
|
| |
| Commissioner Gina M. Roccanova |
|
| |
|
|
| ||
(2) | REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA |
| ||
|
|
| ||
(3) | APPROVAL OF MINUTES - Action Item |
| ||
|
|
| ||
| Regular Meeting of March 16, 2015 |
| ||
|
|
| ||
| Recommendation: | Adopt the minutes. |
| |
|
|
| ||
(4) | ANNOUNCEMENTS |
| ||
|
|
| ||
| Announcement of changes to the agenda. |
| ||
|
|
| ||
| Other announcements. |
| ||
|
| |||
(5) | HUMAN RESOURCES DIRECTOR’S REPORT | |||
|
| |||
(6) | EXECUTIVE OFFICER’S REPORT |
|
|
|
|
RATIFICATION AGENDA |
|
All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda. |
(7) | Review of Request for Approval of Proposed Personal Services Contracts. (File No. 0074-15-8) – Action Item |
PSC# | Department | Amount | Type of Service | Type of Approval | Duration |
47612-14/15 | Public Utilities Commission | $51,000,000 |
| Regular | 10/7/2030 |
4098-09/10 | Airport | Current Approved Amount $12,500,000 Increase Amount $2,000,000 New Total Amount Requested $14,500,000 | Financial advisory services to manage San Francisco International Airport’s capital financing program, including a $4.1 billion debt portfolio. Services include but are not limited to, financial, investment, swap and rebate advisory services. These services have saved over $145 million through successful refinancing of some of the Airport’s bonds during the past two years. | Modi-fication | 6/30/2019 |
4075-08/09 | Controller | Current Approved Amount $13,499,999 Increase Amount $4,000,000 New Total Amount Requested $17,499,999 | Perform annual financial audit services and report on the financial statements for the City’s Comprehensive Annual Financial Report (CAFR), the City’s Single Audit, and departments/funds; perform other required compliance audits of grants, projects, and funds of other City departments; perform actuarial studies of the City’s General Liability and Workers Compensation reserves; and perform additional audit procedures. (See Attachment A “Additional Information on 1A” for more information on the departments/funds.) | Modi- fication | Current Approved Duration 01/01/2017 |
4063-11/12 | General Services Agency – Department of Public Works | Current Approved Amount $7,200,000 Increase Amount Requested $4,000,000 New Total Amount Requested $11,200,000 | As needed land surveying duties such as a single, 2-person or 3-person crew to assist with topographic, boundary and construction surveys, photogrammetric work, laser 3D scanner field and office assistance and training, Autocad Civil 3D drafting, help with special projects (Monumentation, Geographic Information System (GIS) mapping, Global Position Satellite (GPS) network, etc.). Bureau of Street Use and Mapping (BSM) – Surveying Services anticipate awarding up to 12 as-needed contracts, each not to exceed 5 years. | Modi- fication | Current Approved Duration 01/02/2021 |
PSC# | Department | Amount | Type of Service | Type of Approval | Duration |
4085-08/09 | General Services Agency – Department of Public Works | Current Approved Amount $8,000,000 Increase Amount Requested $6,000,000 New Total Amount Requested $14,500,000 | Consultants will perform highly specialized geotechnical engineering tasks that include conducting geotechnical field explorations, investigations, and laboratory testing; supplemental testing such as seismic borehole logging, seismic refraction profiling, and corrosion testing and evaluation; preparing reports for new and existing building/bridge foundations; recommendation for designing foundation systems, excavation support and underpinning systems, retaining wall systems, embankments, and ground improvement such as grouting, deep soil mixing and dewatering; and other geotechnical/geological consultation related work. The Department of Public Works (DPW) intends to award three (3) or more as-needed contracts, each not to exceed $1,000,000. | Modi- fication | Current Approved Duration 12/31/2020 |
4149-07/08 | General Services Agency – Department of Public Works | Current Approved Amount $8,500,000 Increase Amount Requested $4,800,000 New Total Amount Requested $13,300,000 | Provide resident engineers, field engineers, inspectors, specialty engineers, office engineers, scheduling engineers, public outreach staff, construction management support, field office administrative staff, and supplemental construction services on an as needed basis for various types of engineering work on an as-needed basis and other as-needed services to be determined. The Department of Public Works (DPW) intends to award four (4) contracts for $1,000,000 each. | Modi- fication | Current Approved Duration 2/21/2021 |
4070-10/11 | Public Utilities Commission | Current Approved Amount $984,205 Increase Amount Requested $150,000 New Total Amount Requested $1,134,205 | The Ocean Beach Master Plan is the result of a two-year interagency planning process convened by San Francisco Planning and Urban Research (SPUR) in collaboration with the California State Coastal Conservancy, the San Francisco Public Utilities Commission (SFPUC), and the National Park Service. The plan incorporates public access, environmental stewardship, infrastructure, and coastal management complexities surrounding Ocean Beach. The next phase of making progress at Ocean Beach is the development and implementation of the Ocean Beach Master Plan Phase 2 Coastal Management Agreement which incorporates recommendations included in the Master Plan. See Supplemental Attachment A. | Modi- fication | Current Approved Duration 06/30/2018 |
| Recommendation: | Adopt the report. Approve the request for proposed Personal Services Contracts; Notify the Office of the Controller and the Office of Contract Administration. |
CONSENT AGENDA | ||
| ||
All matters on the Consent Agenda considered by the Civil Service Commission will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Consent Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Consent Agenda. | ||
| ||
(8) | Certification of the Highest Prevailing Rate of Wages of the Various Crafts and Kinds of Labor Paid in Private Employment in the City and County of San Francisco. | |
|
| |
| Recommendation: | Adopt the report. Forward to the Board of Supervisors. |
REGULAR AGENDA |
|
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, |
(9) | Review of Request for Approval of Proposed Personal Services Contract #41041-14/15. (File No. 0075-15-8) – Action Item |
PSC# | Department | Amount | Type of Service | Type of Approval | Duration |
41041-14/15 | Public Utilities Commission | $152,962 | SFPUC currently owns and utilizes IBM Maximo as its asset management software. This software enables SFPUC to record and monitor various aspects related to its assets throughout the entire lifecycle of those assets. Such aspects include purchase date, cost, performance, projected end on life, etc… This contract is for the purchase of strEAM software, annual software support, software installation and user training. strEAM is a proprietary software developed by MaxGrip Americas Inc. This software provides functionalities that do not currently exist within IBM Maximo. With these additional functionalities, SFPUC can assign priorities to its assets and predict future asset failures before they occur. Because strEAM is a proprietary software developed by MaxGrip, MaxGrip will be required to install and implement the software for SFPUC, as well as training our staff on how to use it. | Regular | 5/1/2016 |
| March 16, 2015: | Continued to the meeting of April 6, 2015. |
|
|
|
| Recommendation: | Adopt the report. Approve the request for proposed Personal Services Contracts; Notify the Office of the Controller and the Office of Contract Administration. |
(10) | Review of Request for Approval of Proposed Personal Services Contract #41426-14/15. (File No. 0076-15-8) – Action Item |
PSC# | Department | Amount | Type of Service | Type of Approval | Duration |
41426-14/15 | Public Utilities Commission | $566,000 | Between 2010-2015, the San Francisco Public Utilities Commission launched its Automated Water Meter System project, SFPUC deployed the Aclara STAR Fixed Network Automatic Meter Reading System. This system has three components: (1) Aclara Meter Transmission Units (“MTU”), (2) Aclara Data Collector Units (“DCU”) and (3) Aclara Star software. These three components work together to gather, report and analyze meter readings from SFPUC customers, thereby automating the process from beginning to end. The Aclara Data Collector Units, Meter Transmission Units, and Star software are all proprietary to Aclara. Under this contract, Aclara will: (1) provide repair services for the Aclara’s Data Collector Units once their five year warranty expires; (2) investigate faulty meter readings by Aclara’s Meter Transmission Units, (3) customize, as necessary, Aclara’s Star software to SFPUC’s specifications; and (4) train City employees on using the Star software and on installing and trouble-shooting Aclara’s Data Collector Units and Meter Transmission Units. | Regular | 5/1/2020 |
| March 16, 2015: | Continued to the meeting of April 6, 2015. |
|
|
|
| Recommendation: | Adopt the report. Approve the request for proposed Personal Services Contract; Notify the Office of the Controller and the Office of Contract Administration. |
(11) | Review of Request for Approval of Proposed Personal Services Contract #4113-11/12. (File No. 0092-15-8) – Action Item | |
PSC# | Department | Amount | Type of Service | Type of Approval | Duration |
4113-11/12 | Public Health | Current Approved Amount $50,000,000 Increase Amount Requested $0 New Total Amount Requested $50,000,000 | In July 2006, the San Francisco Board of Supervisors adopted the Health Care Security Ordinance, which charged DPH with the responsibility for developing a new health access program called Healthy San Francisco. This ordinance requires DPH to “coordinate with a third party vendor to administer program operations, including basic customer services, enrollment, tracking service utilization, billing and communication with the participants.” (SF Administrative Code Sec. 14.2) DPH selected the San Francisco Health Plan (SFHP) as third party vendor. SFHP, operated by the San Francisco Community Health Authority, is a governmental entity created by the City in 1994 solely to serve as a health maintenance organization to increase access to health care for low and moderate income San Franciscans. As the third party vendor for HSF, SFHP: (1) Assists in eligibility and enrollment functions, (2) manages participant fee billing and collection, (3) receives utilization data and develops utilization reports, (Continued on attachment) | Modi-fication | Current Approved Duration 6/30/2015
|
| Recommendation: | Deny the appeal by SEIU Local 1021. Adopt the report. Approve the request for proposed Personal Services Contracts; Notify the Office of the Controller and the Office of Contract Administration. |
(12) | Review of Request for Approval of Proposed Personal Services Contract #2013-08/09. (File No. 0093-15-8) – Action Item |
PSC# | Department | Amount | Type of Service | Type of Approval | Duration |
2013-08/09 | Public Health | Current Approved Amount $70,000,000 Increase Amount Requested $53,996,748 New Total Amount Requested $123,996,748 | Contractor will provide psychiatric care to adults and/or older adults in 24-hour licensed Skilled Nursing Facilities and/or locked adult facilities and/or Mental Health Rehabilitation Centers (MHRCs) for individuals with psychiatric, medical and/or behavior problems, as well as individuals with neurobehavioral diagnoses with a primary diagnosis of dementia, and who may be significantly physically disabled (e.g., requiring the use of a wheelchair, walker or cane and/or with hearing or speech impairment(s). Admission is for San Francisco residents, primarily by direct placement from acute psychiatric inpatient unit(s). | Modi- fication | Current Approved Duration 06/30/2018 |
| Recommendation: | Deny the appeal by SEIU Local 1021. Adopt the report. Approve the request for proposed Personal Services Contracts; Notify the Office of the Controller and the Office of Contract Administration. |
(13) | Human Services Agency Response to SEIU Protest Regarding Personal Services Contract Number 4082-10/11. (File No. 0078) – Action Item | |
|
| |
| Recommendation: | Accept the staff report. |
(14) | Request for Status Grant of Temporary Civil Service Employee Formerly of the San Francisco Redevelopment Agency, Linda Ma, Class 1460 Legal Secretary II. | |
|
| |
| Recommendation: | Grant PSC status to Linda Ma in Class 1460 Legal Secretary II. |
|
|
|
(15) | Request by Salaheddin Alibakit for reconsideration of a Civil Service Commission Action. (File No. 0079-15-1) – Action Item | |
|
|
|
| Recommendation: | Adopt the report. Consider Salaheddin Alibakit request for reconsideration. |
|
|
|
(16) | Appeal by Farhad Mohajeri of the Rejection of His Application for Q-2 Police Officer, San Francisco Police Department. (File No. 0273-14-4) – Action Item | |
|
|
|
| Recommendation: | Adopt the report. Deny the appeal filed by Farhad Mohajeri. |
(17) | COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS | |
|
|
|
| (18) | ADJOURNMENT |