Civil Service Commission - March 16, 2015 - Minutes

Meeting Date: 
March 16, 2015 (All day)
Location: 
1 Dr. Carlton B. Goodlett Place, Room 400
San Francisco, CA 94102

MINUTES

Regular Meeting

 March 16, 2015

 

2:00 p.m.

ROOM 400, CITY HALL

1 Dr. Carlton B. Goodlett Place

 

 

 

CALL TO ORDER

 

 

 

2:00 p.m.

 

 

 

ROLL CALL

 

 

 

President E. Dennis Normandy

Present

 

Vice President Douglas S. Chan

Present

 

Commissioner Kate Favetti

Present

 

Commissioner Scott R. Heldfond

Present

 

Commissioner Gina M. Roccanova

Present

 

 

 

President E. Dennis Normandy presided.

 

 

 

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA

 

 

 

None.

 

 

 

APPROVAL OF MINUTES

 

 

 

Regular Meeting of March 2, 2015

 

 

 

Action:

Adopted the minutes as amended.  (Vote of 5 to 0)

 

 

 

ANNOUNCEMENTS

 

 

 

The Public Utilities Commission has requested postponement of PSC #41426-14/15 to the meeting of April 6, 2015.

 

 

 

Item No. 8 of the Regular Agenda, the table should read PSC #40142-14/15, also the Department of Human Resources in mutual agreement with the Union has requested postponement of this item until further notice.

 

 

 

Appellant Nathaniel Gladding, Jr. (Item No. 10) has requested a postponement.  The Executive Officer requested additional documentation to support the request and hasn’t heard from Mr. Gladding yet.  The Department of Human Resources/EEO is ready to move forward.

 

HUMAN RESOURCES DIRECTOR’S REPORT  (Item No. 5)

 

 

 

The Department of Human Resources reported they were in a significantly partnership with the Department of Public Health in meeting the hiring goals for the opening of the new Hospital.  The streamlined hiring process will provide more flexibility in the referral process and conforms to CSC principles.  They have re-enacted a streamlined hiring process with improvements which will not require Civil Service Commission Rule changes.

 

 

 

The Department of Public Health is conducting an RN job fair at the end of the month and encourages all to spread the word, especially to critical care nurses.

 

 

 

The IT Hiring Pilot Program with partial examination done on-line is underway.  Currently only at the Department of Public Health and the Treasurers Tax Collector’s Office.  Reporting on the pilot may be done after more data is available and a few more departments are included.

    

 

EXECUTIVE OFFICER’S REPORT (Item No. 6)

 

 

 

The Executive Officer reported that 3 appeals were resolved administratively; 1 of them was withdrawn by appellant and 2 were settlement agreements.

 

 

 

During the most recent COPAR meeting departments were reminded of CSC training that can be provided, and wanted to put on the record that departments can contact CSC staff or the Executive Officer with specific training needs.

 

0048-15-8

Review of Request for Approval of Proposed Personal Services Contracts.
(
Item No. 7)

 

 

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

 

41041-14/15

Public Utilities Commission

$152,962

Contractor shall implement the licensed StrEAM+ software solution to add APM (Asset Performance Management) capabilities to SFPUC’s EAM system, IBM Maximo.  Contractor’s stream+ software will be used to provide comprehensive support for SFPUC on the development of maintenance and asset management strategies as well as asset risk mitigation following RCM principles (including RCM II; SFPUC’s preferred method).  For details, see Section 1.7 of “Appendix A-1 – Pilot Services” and Section 1.7 of “Appendix A-2 – Full Implementation Services”.

Regular

5/1/2016

 

41426-14/15

Public Utilities Commission

$566,000

Aclara shall provide qualified personnel for specialized technical professional services (collectively and herein referred to as “Covered Services”) to support the following services and tasks, to the extent that they are not currently covered by CS-936A (including the CS-936A 5-Year DCU Warranty and the CS-936A 20-year MTU Warranty), CS-936B, CS-936C, and/or the general product support services provide by Aclara in connection with a new system procurement.  For details, see Section II(A), II (B), II(C) and II (D) of document entitled “BPUC15000058 Appendix A – Services to be provided by Contractor”

Regular

5/1/2020

 

43728-14/15

General Services Agency – City Administrator

$145,000

The contractor will use propriety software to provide and maintain and end-to-end web-based management system and subscription based platform for up to 750 users which will include staff members of the Arts Commission and Grants for the Arts as well as staff members from grant applicant organizations and individual artists.

Regular

4/15/2020

0048-15-8

Cont.

 

         

 

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

42017-14/15

General Services Agency – City Administrator

$300,000

Strategic Planning For Relocation Assistance including preparation of relocation plans, study, and implementation of same; preparation of mandated notices, information brochures and other documents as required by state and/or federal Relocation Law; claim administration and recommendations; determination of eligibility for relocation benefits under applicable laws and guidelines; advisory assistance to those who are displaced; timely preparation and distribution of notices to vacate and other notices as required; provide both business and residential relocation services as necessary.

Regular

1/31/2019

3101-12/13

Controller

Current Approved Amount

$96,000

Increase Amount

$204,000

New Total Amount Requested

$300,000

Provide online and automated phone information systems to enable City employees to access payroll statements and payroll information through a website or phone

Modi-

fication

Current

Approved

Duration

09/30/2019

4037-09/10

Department of Building Inspections

Current Approved Amount

$6,300,000

Increase Amount Requested

$2,000,000

New Total Amount Requested

$8,300,000

Install, configure, customize, test, and train City staff on the design, configuration, implementation, maintenance, and operation of a new proprietary Permit and Project Tracking System (PPTS).  The PPTS is a commercial of-the-shelf product that will give City departments the capability to process and track all construction permits and project transactions seamlessly across departments.  PPTS will replace legacy systems used by the Department of Building Inspection (DBI) and the Department City Planning (DCP).  Ultimately it can be used by other City departments and greatly improves customer services.  It will enhance data accuracy and ensure performance accountability while reducing processing times.  The total cost of the project implementation phase is estimated at $10M, of which $4.2M is for professional services, including $500K for specialized equipment installation, $1.4M for specialized support and maintenance of software, and $2M for software implementation and training.

Modi-

fication

Current Approved Duration

12/31/2016

 

4120-05/06

General Services Agency –
 Public Works

Current Approved

Amount

$7,349,000

Increase Amount Requested

$0

New Total Amount

Requested

$7,349,000

Services are for financial consulting in facilities acquisition in conjunction with Mission Bay Development-Community Facilities Districts Nos. 4 & 6 (CFD #4 & #6).  The consultant’s principal responsibilities will be to advise the Department of Public Works (DPW) on the interpretation of existing agreements with Developer, the determination of reimbursable expenses, the settling of cost allocation and acquisition reimbursement protocols.

Modi- fication

05/14/2020

4077-10/11

Environment

Current Approved

Amount

$700,000

Increase Amount Requested

$700,000

 New Total Amount

Requested

$ 1,400,000

Administer all aspects of pre-tax employee benefit program, including participant enrollment through web-based database interface, distribution of transit fare media, customer service, account management, payroll interface and reconciliation, and reporting.

Modi- fication

Current Approved

Duration

06/30/2020

 

 

Speakers:

Taraneh Moayed, Public Utilities Commission spoke on PSC #s 41041-14/15 & 41426-14/15

 

 

Taras Madison and Wilson Lo, Department of Building Inspection spoke on PSC #4037-09/10

 

 

Grace Kwak, Department of Public Works spoke on PSC #4120-05/06

 

 

 

0048-15-8

Cont.

 

 

Action:

  1. Continued PSC #s 41041-14/15 and 41426-14/15 to the meeting of April 6, 2015.  (Vote of 5 to 0)
  2. Approved PSC #4120-05/06 with the condition that Department of Public Works corrects the explanation of Section 5B.
    (Vote of 5 to 0)
  3. Adopted the report.  Approve the request of remaining proposed Personal Services Contracts; Notify the Office of the Controller and the Office of Contract Administration.  (Vote of 5 to 0)

 

0049-15-8

Review of Request for Approval of Proposed Personal Services Contract
#40142-14/15.
  (Item No. 8)

 

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

40142-14/15

Department of Human Resources

$200,000

Administer a 24-hour, 7-day a week Department of Transportation (DOT) Federal Motor Carrier Safety Administration (FMCSA) employee drug and alcohol testing program for employees who meet pre-employment, random testing, reasonable suspicion, and post-accident testing criteria established by DOTFMCSA and the City and County of San Francisco (“City”).  The Contractor will provide: administration, documentation and file maintenance; random selection software; specimen collection; Department of Health & Human Services (DHHS) Lab Testing; Substance Abuse Professional (SAP); Medical Review Officer (MRO); and supervisor and employee training and training materials.

Regular

3/31/2019

 

 

Speakers:

None.

 

 

 

 

Action:

Postponed to a future meeting date.  (Vote of 5 to 0)

0119-14-8

Department of Technology’s Report in Compliance with the Commission’s Conditional Approval for Personal Services Contract Number 4070-09/10; and Review of Request for Approval to Modify Personal Services Contract Number 4070-09/10.  (Item No. 9)

 

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

4070-09/10

General Services Agency – Department of Technology

Current Approved Amount

$15,000,000

Increase Amount Requested

$26,000,000

New Total Amount Requested

$41,000,000

As needed, project specific services for a variety of highly specialized Telecommunications and Information Technology (IT) projects. Services will include system design, wireless analysis, business analysis, programming, configuration and training, software design, data and voice network architecture, and will vary depending on the requirements that are developed by the requesting department. Services are to be provided in conjunction with the acquisition of new information technology and telecommunications equipment.

Modi-

fication

Current Approved Duration

1/1/2010-

12/31/13

 

Additional Duration Requested

1/1/2014-

8/31/2016

 

0119-14-8

Cont.

 

 

 

December 21, 2009:

Approved the request for proposed Personal Service Contract #4070-09/10 on the condition that the Department of Technology submit quarterly reports to the Commission identifying the projects or type of work which has been contracted out or will be contracted out under this request and the dollar amount of each request, with notifications to SEIU Local 1021 where applicable.

 

 

 

 

 

 

June 2, 2014:

Postponed to the Commission meeting of June 16, 2014 so that the department representative can attend.  President Heldfond requested that the department clarify at the meeting of June 16th what “piggybacking on the Airport” means; and Commissioner Favetti also requested that the department provide clarification on pages 5 and 7 of the department’s submission with regard to the training and notification to SEIU, Local 1021.

 

 

 

 

 

 

June 16, 2014:

Adopted the report.  Approved the request for Personal Services Contract #4070-09/10, on the following two conditions: 1) that the Department of Technology submit quarterly reports to the Commission identifying the projects or type of work which has been contracted out or will be contracted out under this request and the dollar amount of each request (with notifications to affected unions when applicable) as required by the Commission at the time that it initially approved the department’s request; and, 2) that the Department of Technology work with the Executive Officer to amend the PSC Form 1 to include updated information and the missing information that the Commission requested regarding the training to be provided (number of hours, employees affected, etc.).  Notified the Office of the Controller and the Office of Contract Administration.

 

 

 

 

 

 

Speakers:

Elaine Benvenuti, Department of Technology

 

 

 

 

 

 

Action:

Continued to the meeting of April 6, 2015 to bring reporting up to date with mutual agreement between the Department of Technology and the Civil Service Commission.  (Vote of 5 to 0)

 

 

 

 

0009-15-6

 

Appeal by Nathaniel A. Gladding, Jr. of the Human Resources Director’s Finding of Insufficient Support for Allegation of Harassment/Hostile Work Environment Due to Race, Sex and Retaliation.  (Item No. 10)

 

 

 

Speakers:

Kate Massie, Department of Human Resources

 

 

 

 

Action:

Adopted the report.  Sustained decision of the Human Resources Director; denied the appeal by Mr. Nathaniel A. Gladding, Jr.  Mr. Gladding was not present.  (Vote of 5 to 0)

    

0258-14-6

Appeal by Willie Crawford of the Human Resources Director’s Determination of Insufficient Evidence to Sustain Charge of Retaliation.  (Item No. 11)

 

 

 

March 2, 2015:

Postponed to the meeting of March 16, 2015 at the request of Mr. Crawford.

 

 

 

 

Note:

Commissioner Favetti disclosed that she knows appellant but feels confident that she can still make a non-bias decision.

 

 

 

 

Action:

Postponed to a future meeting after the resolution of litigation.  (Vote of 5 to 0)

 

 

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS (Item No. 12)

 

 

 

 

 

None.

 

 

 

 

 

ADJOURNMENT (Item No. 13)

 

 

 

 

 

2:50 p.m.