Civil Service Commission - March 16, 2015 - Agenda
AGENDA
AMENDED
Regular Meeting
March 16, 2015
2:00 p.m.
ROOM 400, CITY HALL
1 Dr. Carlton B. Goodlett Place
A request to hear an item after 5:00 p.m. should be directed to the Executive |
CALL TO ORDER & ROLL CALL |
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA |
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APPROVAL OF MINUTES |
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ANNOUNCEMENTS |
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HUMAN RESOURCES DIRECTOR’S REPORT |
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EXECUTIVE OFFICER’S REPORT |
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RATIFICATION AGENDA |
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REGULAR AGENDA |
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COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
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ADJOURNMENT |
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NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES
A.Commission Office
The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. The telephone number is (415) 252-3247. The fax number is (415) 252-3260. The email address is civilservice@sfgov.org and the web address is www.sfgov.org/civil_service/. Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.
- Policy Requiring Written Reports
It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.
- Policy on Written Submissions by Appellants
All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.
- Policy on Materials being Considered by the Commission
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting on the Civil Service Commission’s website at www.sfgov.org/Civil_Service, and in its office located at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials will be available for public inspection at the Civil Service Commission’s during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).
- Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement
A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.
A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied. Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.
- Policy and Procedure on Hearing Items Out of Order
Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.
- Procedure for Commission Hearings
All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.
If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes. Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record.
For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.
For items on the Separations Agenda, presentation by the department followed by the employee or employee’s
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission.
Each presentation shall conform to the following:
- Opening summary of case (brief overview);
- Discussion of evidence;
- Corroborating witnesses, if necessary; and
- Closing remarks.
The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.
- Policy on Audio Recording of Commission Meetings
As provided in the San Francisco Sunshine Ordinance, all Commission meetings are audio recorded in digital form. These audio recordings of open sessions are available starting on the day after the Commission meeting on the Civil Service Commission website at www.sfgov.org/civil_service/.
- Speaking before the Civil Service Commission
Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the time the item is heard. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting. Maximum time will be three (3) minutes. A subsequent comment after the three (3) minute period is limited to one (1) minute. The timer shall be in operation during public comment. Upon any specific request by a Commissioner, time may be extended.
- Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings
The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Information on Disability Access
The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area. City Hall is wheelchair accessible. The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall. Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call (415) 923-6142. Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.
The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.
Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility. In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City to accommodate these individuals.
Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards,
councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Victor Young, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfgov.org/bdsupvrs/sunshine.
San Francisco Lobbyist Ordinance
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to
register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA 94102, telephone (415) 252-3100,
fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.
City and County of San Francisco
Civil Service Commission
Agenda for Regular Meeting
March 16, 2015
2:00 p.m.
ITEM NO. |
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(1) | CALL TO ORDER AND ROLL CALL |
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| President E. Dennis Normandy |
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| Vice President Douglas S. Chan |
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| Commissioner Kate Favetti |
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| Commissioner Scott R. Heldfond |
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| Commissioner Gina M. Roccanova |
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(2) | REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA |
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(3) | APPROVAL OF MINUTES - Action Item |
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| Regular Meeting of March 2, 2015 |
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| Recommendation: | Adopt the minutes. |
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(4) | ANNOUNCEMENTS |
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| Announcement of changes to the agenda. |
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| Other announcements. |
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(5) | HUMAN RESOURCES DIRECTOR’S REPORT | |||
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(6) | EXECUTIVE OFFICER’S REPORT |
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RATIFICATION AGENDA |
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All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda. |
(7) | Review of Request for Approval of Proposed Personal Services Contracts. (File No. 0048-15-8) – Action Item |
PSC# | Department | Amount | Type of Service | Type of Approval | Duration |
41041-14/15 | Public Utilities Commission | $152,962 | Contractor shall implement the licensed StrEAM+ software solution to add APM (Asset Performance Management) capabilities to SFPUC’s EAM system, IBM Maximo. Contractor’s stream+ software will be used to provide comprehensive support for SFPUC on the development of maintenance and asset management strategies as well as asset risk mitigation following RCM principles (including RCM II; SFPUC’s preferred method). For details, see Section 1.7 of “Appendix A-1 – Pilot Services” and Section 1.7 of “Appendix A-2 – Full Implementation Services”. | Regular | 5/1/2016 |
41426-14/15 | Public Utilities Commission | $566,000 | Aclara shall provide qualified personnel for specialized technical professional services (collectively and herein referred to as “Covered Services”) to support the following services and tasks, to the extent that they are not currently covered by CS-936A (including the CS-936A 5-Year DCU Warranty and the CS-936A 20-year MTU Warranty), CS-936B, CS-936C, and/or the general product support services provide by Aclara in connection with a new system procurement. For details, see Section II(A), II (B), II(C) and II (D) of document entitled “BPUC15000058 Appendix A – Services to be provided by Contractor” | Regular | 5/1/2020 |
43728-14/15 | General Services Agency – City Administrator | $145,000 | The contractor will use propriety software to provide and maintain and end-to-end web-based management system and subscription based platform for up to 750 users which will include staff members of the Arts Commission and Grants for the Arts as well as staff members from grant applicant organizations and individual artists. | Regular | 4/15/2020 |
42017-14/15 | General Services Agency – City Administrator | $300,000 | Strategic Planning For Relocation Assistance including preparation of relocation plans, study, and implementation of same; preparation of mandated notices, information brochures and other documents as required by state and/or federal Relocation Law; claim administration and recommendations; determination of eligibility for relocation benefits under applicable laws and guidelines; advisory assistance to those who are displaced; timely preparation and distribution of notices to vacate and other notices as required; provide both business and residential relocation services as necessary. | Regular | 1/31/2019 |
3101-12/13 | Controller | Current Approved Amount $96,000 Increase Amount $204,000 New Total Amount Requested $300,000 | Provide online and automated phone information systems to enable City employees to access payroll statements and payroll information through a website or phone | Modi- fication | Current Approved Duration 09/30/2019 |
PSC# | Department | Amount | Type of Service | Type of Approval | Duration |
4037-09/10 | Department of Building Inspections | Current Approved Amount $6,300,000 Increase Amount Requested $2,000,000 New Total Amount Requested $8,300,000 | Install, configure, customize, test, and train City staff on the design, configuration, implementation, maintenance, and operation of a new proprietary Permit and Project Tracking System (PPTS). The PPTS is a commercial of-the-shelf product that will give City departments the capability to process and track all construction permits and project transactions seamlessly across departments. PPTS will replace legacy systems used by the Department of Building Inspection (DBI) and the Department City Planning (DCP). Ultimately it can be used by other City departments and greatly improves customer services. It will enhance data accuracy and ensure performance accountability while reducing processing times. The total cost of the project implementation phase is estimated at $10M, of which $4.2M is for professional services, including $500K for specialized equipment installation, $1.4M for specialized support and maintenance of software, and $2M for software implementation and training. | Modi- fication | Current Approved Duration 12/31/2016
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4120-05/06 | General Services Agency – | Current Approved Amount $7,349,000 Increase Amount Requested $0 New Total Amount Requested $7,349,000 | Services are for financial consulting in facilities acquisition in conjunction with Mission Bay Development-Community Facilities Districts Nos. 4 & 6 (CFD #4 & #6). The consultant’s principal responsibilities will be to advise the Department of Public Works (DPW) on the interpretation of existing agreements with Developer, the determination of reimbursable expenses, the settling of cost allocation and acquisition reimbursement protocols. | Modi- fication | 05/14/2020 |
4077-10/11 | Environment | Current Approved Amount $700,000 Increase Amount Requested $700,000 New Total Amount Requested $ 1,400,000 | Administer all aspects of pre-tax employee benefit program, including participant enrollment through web-based database interface, distribution of transit fare media, customer service, account management, payroll interface and reconciliation, and reporting. | Modi- fication | Current Approved Duration 06/30/2020 |
| Recommendation: | Adopt the report. Approve the request for proposed Personal Services Contracts; Notify the Office of the Controller and the Office of Contract Administration. |
REGULAR AGENDA |
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Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, |
(8) | Review of Request for Approval of Proposed Personal Services Contract #40142-14/15. (File No. 0049-15-8) – Action Item |
PSC# | Department | Amount | Type of Service | Type of Approval | Duration |
40142-14/15 | Department of Human Resources | $200,000 | Administer a 24-hour, 7-day a week Department of Transportation (DOT) Federal Motor Carrier Safety Administration (FMCSA) employee drug and alcohol testing program for employees who meet pre-employment, random testing, reasonable suspicion, and post-accident testing criteria established by DOTFMCSA and the City and County of San Francisco (“City”). The Contractor will provide: administration, documentation and file maintenance; random selection software; specimen collection; Department of Health & Human Services (DHHS) Lab Testing; Substance Abuse Professional (SAP); Medical Review Officer (MRO); and supervisor and employee training and training materials. | Regular | 3/31/2019 |
| Recommendation: | Adopt the report. Approve the request for proposed Personal Services Contracts; Notify the Office of the Controller and the Office of Contract Administration. |
(9) | Department of Technology’s Report in Compliance with the Commission’s Conditional Approval for Personal Services Contract Number 4070-09/10; and Review of Request for Approval to Modify Personal Services Contract Number 4070-09/10. (File No. 0119-14-8) – Action Item |
PSC# | Department | Amount | Type of Service | Type of Approval | Duration |
4070-09/10 | General Services Agency – Department of Technology | Current Approved Amount $15,000,000 Increase Amount Requested $26,000,000 New Total Amount Requested $41,000,000 | As needed, project specific services for a variety of highly specialized Telecommunications and Information Technology (IT) projects. Services will include system design, wireless analysis, business analysis, programming, configuration and training, software design, data and voice network architecture, and will vary depending on the requirements that are developed by the requesting department. Services are to be provided in conjunction with the acquisition of new information technology and telecommunications equipment. | Modi- fication | Current Approved Duration 1/1/2010- 12/31/13
Additional Duration Requested 1/1/2014- 8/31/2016 |
| December 21, 2009: | Approved the request for proposed Personal Service Contract #4070-09/10 on the condition that the Department of Technology submit quarterly reports to the Commission identifying the projects or type of work which has been contracted out or will be contracted out under this request and the dollar amount of each request, with notifications to SEIU Local 1021 where applicable. |
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| June 2, 2014: | Postponed to the Commission meeting of June 16, 2014 so that the department representative can attend. President Heldfond requested that the department clarify at the meeting of June 16th what “piggybacking on the Airport” means; and Commissioner Favetti also requested that the department provide clarification on pages 5 and 7 of the department’s submission with regard to the training and notification to SEIU, Local 1021. |
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| June 16, 2014: | Adopted the report. Approved the request for Personal Services Contract #4070-09/10, on the following two conditions: 1) that the Department of Technology submit quarterly reports to the Commission identifying the projects or type of work which has been contracted out or will be contracted out under this request and the dollar amount of each request (with notifications to affected unions when applicable) as required by the Commission at the time that it initially approved the department’s request; and, 2) that the Department of Technology work with the Executive Officer to amend the PSC Form 1 to include updated information and the missing information that the Commission requested regarding the training to be provided (number of hours, employees affected, etc.). Notified the Office of the Controller and the Office of Contract Administration. |
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| Recommendation: | Accept the report. |
(10) | Appeal by Nathaniel A. Gladding, Jr. of the Human Resources Director’s Finding of Insufficient Support for Allegation of Harassment/Hostile Work Environment Due to Race, Sex and Retaliation. (File No. 0009-15-6) – Action Item | |
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| Recommendation: | Adopt the report. Sustain decision of Human Resources Director; deny the appeal by Mr. Nathaniel A. Gladding, Jr. |
(11) | Appeal by Willie Crawford of the Human Resources Director’s Determination of Insufficient Evidence to Sustain Charge of Retaliation. (File No. 0258-14-6) – Action Item | |
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| March 2, 2015: | Postponed to the meeting of March 16, 2015 at the request of Mr. Crawford. |
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| Recommendation: | Adopt report. Sustain decision of Human Resources Director; deny Mr. Crawford’s appeal. |
(12) | COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS | |
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| (13) | ADJOURNMENT |