Civil Service Commission - February 2, 2015 - Minutes
MINUTES
Regular Meeting
February 2, 2015
2:00 p.m.
ROOM 400, CITY HALL
1 Dr. Carlton B. Goodlett Place
| CALL TO ORDER |
| ||
|
|
| ||
| 2:00 P.M. |
| ||
|
|
| ||
| ROLL CALL |
| ||
|
|
| ||
| President E. Dennis Normandy | Present |
| |
| Vice President Douglas S. Chan | Present |
| |
| Commissioner Kate Favetti | Present |
| |
| Commissioner Scott R. Heldfond | Present |
| |
| Commissioner Gina M. Roccanova | Present |
| |
|
|
| ||
| President E. Dennis Normandy presided. |
| ||
|
|
| ||
| REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA |
| ||
|
|
| ||
| None. |
| ||
|
|
| ||
| APPROVAL OF MINUTES - Action Item |
| ||
|
|
| ||
| Regular Meeting of January 5, 2015 |
| ||
|
|
| ||
| Action: | Adopted the minutes. (Vote of 5 to 0) |
| |
|
|
| ||
| ANNOUNCEMENTS |
| ||
|
|
| ||
| At the request of the appellant, Item 15 Appeal by Deana M. Noonan of the Human Resources Director’s Determination of Insufficient Evidence to Sustain Her Complaint of Sexual Harassment has been postponed to the meeting of May 4th, 2015. |
| ||
|
|
| ||
| Other announcements. | Due to President’s Day, there will not be a Civil Service Commission meeting for the 2nd meeting in February. Our next meeting scheduled is on March 2, 2015. | ||
| HUMAN RESOURCES DIRECTOR’S REPORT |
|
|
| The Department of Human Resources provided and update to the Commission on the Future Employment Restrictions program in People Soft. |
|
|
| EXECUTIVE OFFICER’S REPORT |
|
|
| In December 2014, one appeal was resolved administratively because a medical rejection is not an appealable matter to the commission. A second appeal was resolved because the Executive Officer determined that the subject matter was not appealable to the Commission. |
0012-15-8 | Review of Request for Approval of Proposed Personal Services Contracts. (Item No. 7 ) |
PSC# | Department | Amount | Type of Service | Type of Approval | Duration |
46827-14/15 | Airport | $50,000,000 | The project requires Design-Building (D/B) and Project Management Support Services (PMSS) for design and construction of the new Long Term Parking Garage No. 2 facility at the San Francisco International Airport (SFO). The project involves one or more multi-level above-ground parking structure(s) to be constructed within the SFO’s landside Lot DD. Work will include ground improvement and/or subsurface preparation within Lot DD required for the new parking facility; relocation of and/or modifications to existing utilities such as sewer, water, electrical/power, natural gas, telecommunications and data etc.; rerouting of traffic access/egress and existing traffic thoroughfares as required; and implementation of Mitigation Measures and best management practices specific to the Project. | Regular | 6/30/2019 |
47420-14/15 | Public Health | $2,840,000 | Contractor will provide implementation and customization of contractor’s licensed decision support software product to the San Francisco General Hospital (SFGH) and the Laguna Honda Hospital (LHH). The software must be licensed, healthcare focused, commercially available product, and must include a fully integrated labor module, financial module, and cost accounting module. The contractor will develop a development strategy in collaboration with the DPG consistent with current DPH technical parameters for End-User devices, server configurations, software version controls, connectivity and security. The contractor will also need to execute a Health Insurance Portability and Accountability (HIPPA) Business Associates Agreement (BAA) and be prepared to provide requested security certifications for network connectivity and relevant data center operations. In addition, the contractor will need to provide ongoing maintenance and upgrades to the software product, in-depth technical and system training for DPH information technology, clinical and administrative managers/staff for on-going support and utilization of the systems. This PSC applies only to the professional services portion of the agreement. | Regular | 12/31/2019 |
PSC# | Department | Amount | Type of Service | Type of Approval | Duration |
40737-14/15 | General Services Agency – Public Works | $600,000 | San Francisco Public Works is seeking a qualified team of consultants to be the City’s representatives in leading and coordinating the material testing and special inspection services related to the construction of Office of Chief Medical Examiner facility. The Materials Testing and Special Inspection (MTSI) Team will be responsible for the monitoring of the materials and workmanship of all work that is critical to the integrity of a building structure to ensure compliance with the approved plans and specifications. The Special Inspectors will be responsible for performing all structural inspections prescribed by Local and State Building Codes and other regulatory agencies, including but not limited to concrete placement & sampling ; reinforcing steel; shotcrete, bolts installed in new concrete; drilled dowels and anchors; structural welding; special moment-resisting frame; high-strength bolting, structural masonry; special grading and in-place soil density tests (soil compaction), excavation, and backfill; and sprayed-on fireproofing. | Regular | 12/31/2016 |
42813-14/15 | General Services Agency – Public Works | $400,000 | Provide specialized services in audio-visual telecom to support DPW design staff on an as-needed basis. Audio-visual telecom engineers are specialized consultants who are experts in the area of audio-visual telecom analysis and engineering. The City intends to award two (2) contracts for $200,000 each, and contract duration of two (2) years each. | Regular | 6/30/2018 |
43857-14/15 | General Services Agency – Public Works | $500,000 | Provide specialized services in Acoustical engineering to support DPW design staff on an as-needed basis. The City intends to award two (2) contracts for $250,000 each, and contract duration of two (2) years each. | Regular | 6/30/2018 |
41791-14/15 | Municipal Transportation Agency | $400,000 | The contractor will provide intermittent, as-needed towing and roadside assistance services for the San Francisco Municipal Transportation Agency (SFMTA) rubber-tire revenue vehicles, which include diesel and hybrid buses and electric trolleys, on a 24-hour/7-days-a-week basis. | Regular | 2/28/2019 |
41564-14/15 | Public Utilities Commission | $200,000 | The San Francisco Public Utilities Commission (SFPUC) has installed a network of on-line sensor systems continuously monitoring the water system and providing early warning indications of abnormalities. This network was enhanced when SFPUC was selected as s pilot utility for the US Environmental Protection Agency’s (EPA) Water Security Initiative Contamination Warning System (CWS) Demonstration Pilot Program. With this grant, the SFPUC installed 10 monitoring sites within the city distribution system and created a dashboard interface system to integrate the network. The grant ended in December 2012. This work will focus on maintaining the reliability of existing investments and reducing ongoing operations and maintenance costs, and systems located in lower priority areas will be relocated to higher priority, sensitive locations. | Regular | 2/9/2017 |
46800-14/15 | Public Utilities Commission | $18,500,000 | Contract work will consist of designing, manufacturing and installation of stator core, windings and rehabilitation or replacement work on the rotor for two (2) hydro-generation units at Moccasin Powerhouse. The modifications will also increase the capacity of the units from 57.5 MegaVars to a new rating of 61 MegaVars. The Design-Build seeks approval for the value of the designing, manufacturing and installation services. | Regular | 9/26/2018
|
40401-14/15 | Recreation and Park Commission | $200,000 | Research, facility assessment, and analysis to determine and make recommendations of Recreation and Park Department’s (RPD) Program Accessibility directly related to the 2010 American with Disabilities Act (ADA) Standard’s addition of recreation elements. | Regular | 4/1/2016 |
PSC# | Department | Amount | Type of Service | Type of Approval | Duration |
4027-10/11 | General Services Agency – Technology – TIS | Current Approved Amount $3,000,000 Increase Amount $1,000,000 New Total Amount Requested $4,000,000 | Contractor will assist the Department of Technology (DT) with cable pulling services and installation, testing and termination of voice, date and network infrastructure services to City Departments as directed by the DT. Contractor will provide tools, including cable installation and testing tools, computers, communications equipment, non-specialized vehicles such as pick-up trucks of vans. Contractor may also be required to provide parking arrangements, and all other work-related necessities to complete the scope of work defined herein. Contractor must provide prompt and accurate estimates to the DT on lead times needed for each project. Contractor must also include any information on special circumstances that will increase or decrease the necessary lead time (e.g., job sizes that require more lead time or job types that require more lead time). The Contractor will follow job acceptance and certification procedures as provided in the final Scope of Work. Contractor will also submit written reports as requested based on deliverable acceptance criteria that will be stated in the final Contract. | Modi- fication | 8/31/2016 |
| Speakers: | None. |
|
|
|
| Action: | Adopted the report. Approved the request for proposed Personal Services Contracts; Notify the Office of the Controller and the Office of Contract Administration. (Vote of 5 to 0) |
0013-15-8 | Review of Request for Approval of Proposed Personal Services Contract |
PSC# | Department | Amount | Type of Service | Type of Approval | Duration |
4048-12/13 | Airport | $40,000,000 | Work will include program planning, controls, reporting, scheduling, budgeting, document control, coordination, design management, contracts management and constructability review for Airport’s Terminal 1/Boarding Area B (T1/BAB) Redevelopment Program. The T1/BAB Program will be implemented in a multi-year phased approach and will consist of the following significant program elements: - Renovation of Boarding Area C to bring this facility up to current Airport standards. - Various airport, airline and agency related tenant improvements. - South Field Improvements including relocated vehicle screening checkpoint and realigned taxi lanes. | Regular | 12/31/22 |
0013-15-8 | Cont. |
| November 19, 2012: | Adopted the report; Approved the request for PSC #4048-12/13 as amended to reflect that the contract will be renewed annually; and on the condition that a report on the status of the work be submitted at the second year mark and the sixth year mark. Notified the Office of the Controller and the Office of Contract Administration. |
|
|
|
| Speakers: | Lisa Randall, Airport |
|
|
|
| Action: | Accepted the report. (Vote of 5 to 0) |
0018-15-8 | Review of Request for Approval of Proposed Personal Services Contract |
PSC# | Department | Amount | Type of Service | Type of Approval | Duration |
43990-14/15 | Department of Building Inspection | $400,000 | San Franciscans live in one of the world’s most at-risk seismic zones – placing a special responsibility upon those who live here, along with key local, state and Federal agencies, to take steps and prepare themselves, and their families, for the next Big One. Experts predict that a major earthquake will strike San Francisco and the immediate Bay Area in the next 25 years – so we know it is not a question of “IF,” but only a matter of “WHEN” we will have to respond to such a disaster, as well as to take steps to help the City recover from any damage and devastation caused by such a natural disaster. This request is aimed at providing effective community outreach materials to one of the City’s largest minority populations – the Chinese community – and specifically to provide helpful preparation and information materials in multiple media outlets, and in the Chinese language, to enable this important segment of our local community to understand what to do in the immediate aftermath of a major earthquake. See attached for complete description. | Regular | 6/30/2018 |
| October 20, 2014: | Continued PSC# 43990-14/15 to the next available meeting so that the Department of Building Inspection can notify all union representatives, in particular Local 21 and SEIU, Local 1021. |
|
|
|
| Speakers: | Taras Madison, Department of Building Inspection |
|
|
|
| Action: | Adopted the report. Approved the request for proposed Personal Services Contracts; Notify the Office of the Controller and the Office of Contract Administration. (Vote of 5 to 0) |
0226-14-4 | Appeal by Carey Dall on behalf of Emily A. Meneses of the Department of Human Resources Rejection of Appeal regarding the 2930 Psychiatric Social Worker Written Examination. (Item No. 10) | |
|
| |
| December 15, 2015: | Continue to the meeting of February 2, 2015; SEIU Local 1021 and/or appellant shall submit additional information and supporting materials to identify any and all issues which it basis its appeal due to the Civil Service Commission by 11:00 a.m. on January 8, 2015; the Department of Human Resources will submit its response along with supporting materials to the Civil Service Commission by 11:00 a.m. on January 22, 2015. |
|
|
|
| Speakers: | Saru Cownan, Department of Public Health |
|
| Ron Weigelt, Department of Public Health |
|
| Emily Meneses, Appellant |
|
| Carey Dall, SEIU Local 1021 Representative |
|
| Anna Biasbas, Department of Human Resources |
|
|
|
| Action: | Denied the appeal and adopted the report. (Vote of 4 to 1; Commissioner Normandy dissented) |
|
| |
0261-14-4 | Appeal by Miguel Velasco of the Rejection of His Application for Q-2 Police Officer, San Francisco Police Department. (Item No. 11) | |
|
| |
| Speakers: | None. |
|
|
|
| Action: | Denied the appeal of Mr. Velasco and adopted the report. Mr. Velasco failed to appear. (Vote of 5 to 0) |
|
| |
0281-14-4 | Appeal by Paul J. Rullhausen of the Executive Officer’s Decision to dismiss his appeal of the 7258 Maintenance Machinist Supervisor I (PBT-7258-063936) Examination. (Item No. 12) | |
|
| |
| Speakers: | Sandra Eng, Civil Service Commission |
|
| Paul J. Rullhausen, Appellant |
|
|
|
| Action: | Denied the appeal of Mr. Paul Rullhausen; Sustained the decision of the Executive Officer. (Vote of 5 to 0) |
|
| |
0268-14-1 | Department’s Fiscal Years 2015-16 and 2016-17 Budget Preparation Schedule. (Item No. 13) | |
|
|
|
| December 15, 2014: | Directed Commission staff to prepare Fiscal Years 2015-16 and 2016-17 Budget Request at current service and staff levels; continue to negotiate amounts; present budget request at the Commission meeting of January 5, 2015; incorporate changes made by the Commission up to the Budget Request submission deadline; and approve to submit Fiscal Years 2015-16 and 2016-17 Budget Request to the Controller’s Office and the Mayor’s Office by February 23, 2015. |
|
|
|
| January 5, 2015: | Directed the Executive Officer to continue to negotiate with the Office of the Mayor and the Controller to ensure that the Commission’s budget sufficiently supports anticipated service and staff to continue its Charter mandated functions; finalize the Fiscal Years 2015-17 Budget Request; further discuss increasing expenditure recoveries; incorporate changes made by the Commission and submit the Fiscal Years 2015-17 Budget Request to the Controller and the Mayor by February 23, 2015. |
|
|
|
| Speakers: | Sandra Eng, Civil Service Commission |
|
|
|
| Action: | Directed the Executive Officer to continue to negotiate with the Office of the Mayor and the Controller to ensure that the Commission’s budget sufficiently supports anticipated service and staff to continue its Charter mandated functions; continue discussions with departments on increasing expenditure recoveries; finalize the Fiscal Years 2015-17 Budget Request; incorporate changes made by the Commission and submit the Fiscal Years 2015-17 Budget Request to the Controller and the Mayor by February 23, 2015.(Vote of 5 to 0) |
|
|
|
0019-15-1 | Mid-Year Status Report on Fiscal Year 2014-15 Service and Performance Goals Covering the Period Ending December 31, 2014. (Item No. 14) | |
|
| |
| Speakers: | Sandra Eng, Civil Service Commission |
|
|
|
| Action: | Adopted the report. (Vote of 5 to 0) |
0235-14-6 | Appeal by Deana M. Noonan of the Human Resources Director’s Determination of Insufficient Evidence to Sustain Her Complaint of Sexual Harassment. (Item No. 15) | ||
|
| ||
| Speakers: | None. | |
|
|
| |
| Action: | Postponed to the meeting of May 4, 2015 at the request of Ms. Noonan’s representative. (Vote of 5 to 0) | |
|
| ||
| 0268-12-7 | Request for Hearing by Edward Campos of his Designation of “Unsatisfactory Services” in his Resignation as a 2996 Representative with the Human Rights Commission. (Item No. 16) | |
|
|
| |
|
| January 5, 2015: | Postponed to the meeting of February 2, 2015 at the request of Mr. Campos. |
|
|
|
|
|
| Speakers: | Melissa Cayabyab, Department of Human Resources |
|
|
| Edward Campos, Appellant |
|
|
|
|
|
| Action: | Commissioner Gina Roccanova recused. (Vote of 4 to 0)
Commissioner Douglas Chan recused. (Vote of 4 to 0)
Upheld the Human Rights Commission’s decision to designate his City and County of San Francisco service as a 2996 Representative with the Human Rights Commission as “Unsatisfactory”, and denied Mr. Campos’ appeal. |
|
|
|
|
0222-14-7 | Request for Hearing by Gary McMurtry, Transit Power Line Worker (Job Code 7366), Municipal Transportation Agency, on his Future Employment Restrictions. | ||
|
| ||
| January 5, 2015: | Postponed to the meeting of February 2, 2015 at the request of Mr. McMurtry. | |
|
|
| |
| Speakers: | Parveen Boparai, Municipal Transportation Agency | |
|
| Kevin Hughes, Local 6 Representative | |
|
|
| |
| Action: | Cancelled any current examination and eligibility status; Future employment subject to the review and approval of the Human Resources Director after satisfactory completion of two (2) years’ work experience outside the City and County service; Must participate in an appropriate substance abuse program and receive a release to work from a certified substance abuse professional for any safety sensitive positions. (Vote of 4 to 1; Commissioner Chan dissented) | |
|
| ||
| COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS Item No. 18 | ||
|
|
| |
|
| The Commission directed Commission staff to conduct an Inspection Service Request on the selection procedures utilized by the Municipal Transportation Agency for the 7258 Maintenance Machinist Supervisor I position and to look into training before the exams are given. | |
|
|
| |
|
| ADJOURNMENT Item No. 19 | |
|
|
| |
|
| 4:53 p.m. | |