Civil Service Commission - February 2, 2015 - Agenda
AGENDA
Regular Meeting
February 2, 2015
2:00 p.m.
ROOM 400, CITY HALL
1 Dr. Carlton B. Goodlett Place
A request to hear an item after 5:00 p.m. should be directed to the Executive |
CALL TO ORDER & ROLL CALL |
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA |
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APPROVAL OF MINUTES |
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ANNOUNCEMENTS |
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HUMAN RESOURCES DIRECTOR’S REPORT |
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EXECUTIVE OFFICER’S REPORT |
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RATIFICATION AGENDA |
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REGULAR AGENDA |
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SEPARATIONS AGENDA |
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COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
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ADJOURNMENT |
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NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES
A.Commission Office
The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. The telephone number is (415) 252-3247. The fax number is (415) 252-3260. The email address is civilservice@sfgov.org and the web address is www.sfgov.org/civil_service/. Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.
- Policy Requiring Written Reports
It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.
- Policy on Written Submissions by Appellants
All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.
- Policy on Materials being Considered by the Commission
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting on the Civil Service Commission’s website at www.sfgov.org/Civil_Service, and in its office located at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials will be available for public inspection at the Civil Service Commission’s during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).
- Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement
A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.
A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied. Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.
- Policy and Procedure on Hearing Items Out of Order
Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.
- Procedure for Commission Hearings
All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.
If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes. Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record.
For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.
For items on the Separations Agenda, presentation by the department followed by the employee or employee’s
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission.
Each presentation shall conform to the following:
- Opening summary of case (brief overview);
- Discussion of evidence;
- Corroborating witnesses, if necessary; and
- Closing remarks.
The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.
- Policy on Audio Recording of Commission Meetings
As provided in the San Francisco Sunshine Ordinance, all Commission meetings are audio recorded in digital form. These audio recordings of open sessions are available starting on the day after the Commission meeting on the Civil Service Commission website at www.sfgov.org/civil_service/.
- Speaking before the Civil Service Commission
Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the time the item is heard. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting. Maximum time will be three (3) minutes. A subsequent comment after the three (3) minute period is limited to one (1) minute. The timer shall be in operation during public comment. Upon any specific request by a Commissioner, time may be extended.
- Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings
The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Information on Disability Access
The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area. City Hall is wheelchair accessible. The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall. Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call (415) 923-6142. Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.
The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.
Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility. In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City to accommodate these individuals.
Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards,
councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Victor Young, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfgov.org/bdsupvrs/sunshine.
San Francisco Lobbyist Ordinance
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to
register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA 94102, telephone (415) 252-3100,
fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.
City and County of San Francisco
Civil Service Commission
Agenda for Regular Meeting
February 2, 2015
2:00 p.m.
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(1) | CALL TO ORDER AND ROLL CALL |
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| President E. Dennis Normandy |
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| Vice President Douglas S. Chan |
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| Commissioner Kate Favetti |
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| Commissioner Scott R. Heldfond |
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| Commissioner Gina M. Roccanova |
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(2) | REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA |
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(3) | APPROVAL OF MINUTES - Action Item |
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| Regular Meeting of January 5, 2015 |
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| Recommendation: | Adopt the minutes. |
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(4) | ANNOUNCEMENTS |
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| Announcement of changes to the agenda. |
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| Other announcements. |
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(5) | HUMAN RESOURCES DIRECTOR’S REPORT | |||
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(6) | EXECUTIVE OFFICER’S REPORT | |||
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RATIFICATION AGENDA |
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All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda. |
(7) | Review of Request for Approval of Proposed Personal Services Contracts. (File No. 0012-15-8) – Action Item |
PSC# | Department | Amount | Type of Service | Type of Approval | Duration |
46827-14/15 | Airport | $50,000,000 | The project requires Design-Building (D/B) and Project Management Support Services (PMSS) for design and construction of the new Long Term Parking Garage No. 2 facility at the San Francisco International Airport (SFO). The project involves one or more multi-level above-ground parking structure(s) to be constructed within the SFO’s landside Lot DD. Work will include ground improvement and/or subsurface preparation within Lot DD required for the new parking facility; relocation of and/or modifications to existing utilities such as sewer, water, electrical/power, natural gas, telecommunications and data etc.; rerouting of traffic access/egress and existing traffic thoroughfares as required; and implementation of Mitigation Measures and best management practices specific to the Project. | Regular | 6/30/2019 |
47420-14/15 | Public Health | $2,840,000 | Contractor will provide implementation and customization of contractor’s licensed decision support software product to the San Francisco General Hospital (SFGH) and the Laguna Honda Hospital (LHH). The software must be licensed, healthcare focused, commercially available product, and must include a fully integrated labor module, financial module, and cost accounting module. The contractor will develop a development strategy in collaboration with the DPG consistent with current DPH technical parameters for End-User devices, server configurations, software version controls, connectivity and security. The contractor will also need to execute a Health Insurance Portability and Accountability (HIPPA) Business Associates Agreement (BAA) and be prepared to provide requested security certifications for network connectivity and relevant data center operations. In addition, the contractor will need to provide ongoing maintenance and upgrades to the software product, in-depth technical and system training for DPH information technology, clinical and administrative managers/staff for on-going support and utilization of the systems. This PSC applies only to the professional services portion of the agreement. | Regular | 12/31/2019 |
40737-14/15 | General Services Agency – Public Works | $600,000 | San Francisco Public Works is seeking a qualified team of consultants to be the City’s representatives in leading and coordinating the material testing and special inspection services related to the construction of Office of Chief Medical Examiner facility. The Materials Testing and Special Inspection (MTSI) Team will be responsible for the monitoring of the materials and workmanship of all work that is critical to the integrity of a building structure to ensure compliance with the approved plans and specifications. The Special Inspectors will be responsible for performing all structural inspections prescribed by Local and State Building Codes and other regulatory agencies, including but not limited to concrete placement & sampling ; reinforcing steel; shotcrete, bolts installed in new concrete; drilled dowels and anchors; structural welding; special moment-resisting frame; high-strength bolting, structural masonry; special grading and in-place soil density tests (soil compaction), excavation, and backfill; and sprayed-on fireproofing. | Regular | 12/31/2016 |
PSC# | Department | Amount | Type of Service | Type of Approval | Duration |
42813-14/15 | General Services Agency – Public Works | $400,000 | Provide specialized services in audio-visual telecom to support DPW design staff on an as-needed basis. Audio-visual telecom engineers are specialized consultants who are experts in the area of audio-visual telecom analysis and engineering. The City intends to award two (2) contracts for $200,000 each, and contract duration of two (2) years each. | Regular | 6/30/2018 |
43857-14/15 | General Services Agency – Public Works | $500,000 | Provide specialized services in Acoustical engineering to support DPW design staff on an as-needed basis. The City intends to award two (2) contracts for $250,000 each, and contract duration of two (2) years each. | Regular | 6/30/2018 |
41791-14/15 | Municipal Transportation Agency | $400,000 | The contractor will provide intermittent, as-needed towing and roadside assistance services for the San Francisco Municipal Transportation Agency (SFMTA) rubber-tire revenue vehicles, which include diesel and hybrid buses and electric trolleys, on a 24-hour/7-days-a-week basis. | Regular | 2/28/2019 |
41564-14/15 | Public Utilities Commission | $200,000 | The San Francisco Public Utilities Commission (SFPUC) has installed a network of on-line sensor systems continuously monitoring the water system and providing early warning indications of abnormalities. This network was enhanced when SFPUC was selected as s pilot utility for the US Environmental Protection Agency’s (EPA) Water Security Initiative Contamination Warning System (CWS) Demonstration Pilot Program. With this grant, the SFPUC installed 10 monitoring sites within the city distribution system and created a dashboard interface system to integrate the network. The grant ended in December 2012. This work will focus on maintaining the reliability of existing investments and reducing ongoing operations and maintenance costs, and systems located in lower priority areas will be relocated to higher priority, sensitive locations. | Regular | 2/9/2017 |
46800-14/15 | Public Utilities Commission | $18,500,000 | Contract work will consist of designing, manufacturing and installation of stator core, windings and rehabilitation or replacement work on the rotor for two (2) hydro-generation units at Moccasin Powerhouse. The modifications will also increase the capacity of the units from 57.5 MegaVars to a new rating of 61 MegaVars. The Design-Build seeks approval for the value of the designing, manufacturing and installation services. | Regular | 9/26/2018
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40401-14/15 | Recreation and Park Commission | $200,000 | Research, facility assessment, and analysis to determine and make recommendations of Recreation and Park Department’s (RPD) Program Accessibility directly related to the 2010 American with Disabilities Act (ADA) Standard’s addition of recreation elements. | Regular | 4/1/2016 |
4027-10/11 | General Services Agency – Technology – TIS | Current Approved Amount $3,000,000 Increase Amount $1,000,000 New Total Amount Requested $4,000,000 | Contractor will assist the Department of Technology (DT) with cable pulling services and installation, testing and termination of voice, date and network infrastructure services to City Departments as directed by the DT. Contractor will provide tools, including cable installation and testing tools, computers, communications equipment, non-specialized vehicles such as pick-up trucks of vans. Contractor may also be required to provide parking arrangements, and all other work-related necessities to complete the scope of work defined herein. Contractor must provide prompt and accurate estimates to the DT on lead times needed for each project. Contractor must also include any information on special circumstances that will increase or decrease the necessary lead time (e.g., job sizes that require more lead time or job types that require more lead time). The Contractor will follow job acceptance and certification procedures as provided in the final Scope of Work. Contractor will also submit written reports as requested based on deliverable acceptance criteria that will be stated in the final Contract. | Modi- fication | 8/31/2016 |
| Recommendation: | Adopt the report. Approve the request for proposed Personal Services Contracts; Notify the Office of the Controller and the Office of Contract Administration. |
REGULAR AGENDA |
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Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, |
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(8) | Review of Request for Approval of Proposed Personal Services Contracts. (File No. 0013-15-8) – Action Item | |
PSC# | Department | Amount | Type of Service | Type of Approval | Duration |
4048-12/13 | Airport | $40,000,000 | Work will include program planning, controls, reporting, scheduling, budgeting, document control, coordination, design management, contracts management and constructability review for Airport’s Terminal 1/Boarding Area B (T1/BAB) Redevelopment Program. The T1/BAB Program will be implemented in a multi-year phased approach and will consist of the following significant program elements: - Renovation of Boarding Area C to bring this facility up to current Airport standards. - Various airport, airline and agency related tenant improvements. - South Field Improvements including relocated vehicle screening checkpoint and realigned taxi lanes. | Regular | 12/31/22 |
| November 19, 2012: | Adopted the report; Approved the request for PSC #4048-12/13 as amended to reflect that the contract will be renewed annually; and on the condition that a report on the status of the work be submitted at the second year mark and the sixth year mark. Notified the Office of the Controller and the Office of Contract Administration. |
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| Recommendation: | Accept the report. |
(9) | Review of Request for Approval of Proposed Personal Services Contracts. (File No. 0018-15-8) – Action Item |
PSC# | Department | Amount | Type of Service | Type of Approval | Duration |
43990-14/15 | Department of Building Inspection | $400,000 | San Franciscans live in one of the world’s most at-risk seismic zones – placing a special responsibility upon those who live here, along with key local, state and Federal agencies, to take steps and prepare themselves, and their families, for the next Big One. Experts predict that a major earthquake will strike San Francisco and the immediate Bay Area in the next 25 years – so we know it is not a question of “IF,” but only a matter of “WHEN” we will have to respond to such a disaster, as well as to take steps to help the City recover from any damage and devastation caused by such a natural disaster. This request is aimed at providing effective community outreach materials to one of the City’s largest minority populations – the Chinese community – and specifically to provide helpful preparation and information materials in multiple media outlets, and in the Chinese language, to enable this important segment of our local community to understand what to do in the immediate aftermath of a major earthquake. See attached for complete description. | Regular | 6/30/2018 |
| October 20, 2014: | Continued PSC# 43990-14/15 to the next available meeting so that the Department of Building Inspection can notify all union representatives, in particular Local 21 and SEIU, Local 1021. |
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| Recommendation: | Adopt the report. Approve the request for proposed Personal Services Contracts; Notify the Office of the Controller and the Office of Contract Administration. |
(10) | Appeal by Carey Dall on behalf of Emily A. Meneses of the Department of Human Resources Rejection of Appeal regarding the 2930 Psychiatric Social Worker Written Examination. (File No. 0226-14-4) – Action Item | ||
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| December 15, 2015: | Continue to the meeting of February 2, 2015; SEIU Local 1021 and/or appellant shall submit additional information and supporting materials to identify any and all issues which it basis its appeal due to the Civil Service Commission by 11:00 a.m. on January 8, 2015; the Department of Human Resources will submit its response along with supporting materials to the Civil Service Commission by 11:00 a.m. on January 22, 2015. | |
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| Recommendation: | Deny the appeal and adopt the report. | |
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(11) | Appeal by Miguel Velasco of the Rejection of His Application for Q-2 Police Officer, San Francisco Police Department. (File No. 0261-14-4) – Action Item | ||
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| Recommendation: | Deny the appeal of Mr. Velasco and adopt the report. | |
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(12) | Appeal by Raul J. Rullhausen of the Executive Officer’s Decision to dismiss his appeal of the 7258 Maintenance Machinist Supervisor I (PBT-7258-063936) Examination. | ||
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| Recommendation: | Deny the appeal of Mr. Paul Rullhausen; Sustain the decision of the Executive Officer. | |
(13) | Department’s Fiscal Years 2015-16 and 2016-17 Budget Preparation Schedule. (File No. 0268-14-1) – Action Item | ||
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| December 15, 2014: | Directed Commission staff to prepare Fiscal Years 2015-16 and 2016-17 Budget Request at current service and staff levels; continue to negotiate amounts; present budget request at the Commission meeting of January 5, 2015; incorporate changes made by the Commission up to the Budget Request submission deadline; and approve to submit Fiscal Years 2015-16 and 2016-17 Budget Request to the Controller’s Office and the Mayor’s Office by February 23, 2015. | |
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| January 5, 2015: | Directed the Executive Officer to continue to negotiate with the Office of the Mayor and the Controller to ensure that the Commission’s budget sufficiently supports anticipated service and staff to continue its Charter mandated functions; finalize the Fiscal Years 2015-17 Budget Request; further discuss increasing expenditure recoveries; incorporate changes made by the Commission and submit the Fiscal Years 2015-17 Budget Request to the Controller and the Mayor by February 23, 2015. | |
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| Recommendation: | Direct the Executive Officer to continue to negotiate with the Office of the Mayor and the Controller to ensure that the Commission’s budget sufficiently supports anticipated service and staff to continue its Charter mandated functions; continue discussions with departments on increasing expenditure recoveries; finalize the Fiscal Years 2015-17 Budget Request; incorporate changes made by the Commission and submit the Fiscal Years 2015-17 Budget Request to the Controller and the Mayor by February 23, 2015. | |
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(14) | Mid-Year Status Report on Fiscal Year 2014-15 Service and Performance Goals Covering the Period Ending December 31, 2014. (File No. 0019-15-1) – Action Item | ||
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| Recommendation: | Adopt the report. | |
(15) | Appeal by Deana M. Noonan of the Human Resources Director’s Determination of Insufficient Evidence to Sustain Her Complaint of Sexual Harassment. (File No. 0235-14-6) – Action Item | |
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| Recommendation: | Uphold the Human Resources Director’s decision and deny the appeal. |
| SEPARATIONS AGENDA | ||
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| (16) | Request for Hearing by Edward Campos of his Designation of “Unsatisfactory Services” in his Resignation as a 2996 Representative with the Human Rights Commission. | |
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| January 5, 2015: | Postponed to the meeting of February 2, 2015 at the request of Mr. Campos. |
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| Recommendation: | Uphold the Human Rights Commission’s decision to designate his City and County of San Francisco service as a 2996 Representative with the Human Rights Commission as “Unsatisfactory”, and deny Mr. Campos’ appeal. |
(17) | Request for Hearing by Gary McMurtry, Transit Power Line Worker (Job Code 7366), Municipal Transportation Agency, on his Future Employment Restrictions. | ||
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| January 5, 2015: | Postponed to the meeting of February 2, 2015 at the request of Mr. McMurtry. | |
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| Recommendation: | Cancel any current examination and eligibility status; Future employment subject to the review and approval of the Human Resources Director after satisfactory completion of two (2) years’ work experience outside the City and County service; Must participate in an appropriate substance abuse program and receive a release to work from a certified substance abuse professional for any safety sensitive positions. | |
(18) | COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS | |
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| (19) | ADJOURNMENT |