Amended

 

AGENDA

Regular Meeting

March 21, 2016

 

        3:30 p.m.        

 

ROOM 400, CITY HALL

1 Dr. Carlton B. Goodlett Place

 

A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing.  Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.

 

CALL TO ORDER & ROLL CALL

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA

APPROVAL OF MINUTES

ANNOUNCEMENTS

HUMAN RESOURCES DIRECTOR’S REPORT

EXECUTIVE OFFICER’S REPORT

RATIFICATION AGENDA

REGULAR AGENDA

SPECIAL ORDER OF BUSINESS – 5:00 p.m.

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS

ADJOURNMENT

 

NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES

 

A.Commission Office

The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.  The telephone number is (415) 252-3247.  The fax number is (415) 252-3260.  The email address is civilservice@sfgov.org and the web address is www.sfgov.org/civil_service/.  Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.

 

1. B. Policy Requiring Written Reports

   It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff.  All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office.  Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer.  Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.

    

2. C. Policy on Written Submissions by Appellants

   All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4^th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday).  An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided.  Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.

    

3. D. Policy on Materials being Considered by the Commission

   Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting on the Civil Service Commission’s website at www.sfgov.org/Civil_Service, and in its office located at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.  If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials will be available for public inspection at the Civil Service Commission’s during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).

    

4. E. Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement

   A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing.  Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.

   A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
   Executive Officer by telephone or in writing.  Before acting, the Executive Officer may refer certain requests to another City official for recommendation.  Telephone requests must be confirmed in writing prior to the meeting.  Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied.  Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.

    

F. Policy and Procedure on Hearing Items Out of Order

Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda.  The President will rule on each request.  Such requests may be granted with mutual agreement among the affected parties.

 

G. Procedure for Commission Hearings

All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.

 

If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes.  Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record. 

 

For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.

For items on the Separations Agenda, presentation by the department followed by the employee or employee’s
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission. 

Each presentation shall conform to the following:

1. Opening summary of case (brief overview);

2. Discussion of evidence;

3. Corroborating witnesses, if necessary; and

4. Closing remarks.

   The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.

    

8. Policy on Audio Recording of Commission Meetings

As provided in the San Francisco Sunshine Ordinance, all Commission meetings are audio recorded in digital form.  These audio recordings of open sessions are available starting on the day after the Commission meeting on the Civil Service Commission website at www.sfgov.org/civil_service/.

 

I. Speaking before the Civil Service Commission

Speaker cards are not required.  The Commission will take public comment on all items appearing on the agenda at the time the item is heard.  The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting.  Maximum time will be three (3) minutes.  A subsequent comment after the three (3) minute period is limited to one (1) minute.  The timer shall be in operation during public comment.  Upon any specific request by a Commissioner, time may be extended.

 

J. Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings

The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting.  Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.

 

Information on Disability Access

The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area.  City Hall is wheelchair accessible.  The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall.  Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center.  For more information about MUNI accessible services, call (415) 923-6142.  Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.

 

The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week.  For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation.  Late requests will be honored, if possible.

 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility.  In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products.  Please help the City to accommodate these individuals.

 

Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)

Government’s duty is to serve the public, reaching its decisions in full view of the public.  Commissions, boards, councils, and other agencies of the City and County exist to conduct the people’s business.  This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review.  For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Victor Young, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfgov.org/bdsupvrs/sunshine.

 

San Francisco Lobbyist Ordinance

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to register and report lobbying activity.  For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA  94102, telephone (415) 252-3100, fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.

                                                                                            

City and County of San Francisco

Civil Service Commission

 

Agenda for Regular Meeting

March 21, 2016

3:30 p.m.

 

ITEM NO.
(1)	CALL TO ORDER AND ROLL CALL
	President Douglas S. Chan
	Vice President Gina M. Roccanova
	Commissioner Kate Favetti
	Commissioner Scott R. Heldfond
(2)	REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA
(3)	APPROVAL OF MINUTES - Action Item
	Regular Meeting of March 7, 2016
	Recommendation:	Adopt the minutes.
(4)	ANNOUNCEMENTS
	Announcement of changes to the agenda.
	Other announcements.
(5)	HUMAN RESOURCES DIRECTOR’S REPORT

 

	(6)	EXECUTIVE OFFICER’S REPORT

 

RATIFICATION AGENDA

All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission.  There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item.  Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda.

 

(7)	Review of Request for Approval of Proposed Personal Services Contracts. (File No. 0092-16-8) – Action Item

 

PSC#	Department	Amount	Type of Service	Type of Approval	Duration
40273-15/16	Airport Commission	$1,000,000	The Monitor Dynamics Inc. (MDI) System provides measures for controlling access to the secured areas of the San Francisco International Airport (Airport or SFO) as required by Federal Transportation Security Regulation Par 1542- Inspection Authority (http://www.ecfr.gov/cgi-bin/text-idx?rgn=div5;node=49:9.1.3.5.10).  Contractor will provide MDI support services including proprietary communication software components, proprietary software interfaces to the computer aided dispatch system, and custom database implementation.	Regular	12/31/2021
43024-15/16	Children; Youth & Their Families	$6,500,000	The contractor(s) selected through this PSC will provide one or more of the following healthy food services to your people in the City and County of San Francisco: school year snacks, school year suppers, summer snacks, and summer lunches.  The school year period runs August-May, and summer runs June-August.  All meals will be prepared and distributed by the contractor(s) to numerous sites throughout the City.  The department currently estimates that more than a half million meals and snacks will be provided annually.	Regular	9/30/2021
47595-15/16	Environment	$280,000	San Francisco Department of the Environment (SFE) requires a contractor to provide Charter Bus transportation for the School Education Program’s environmental field trips for grades K-12 students.  This is a seasonal program that requires drivers for approximately 16 hours per week between the months of October and June.  The field trip sites themselves, due to the location and duration of the field trips, the buses need to stay on-site for the entire field trips.	Regular	10/31/2022
4049-11/12	Public Health	Current Approved Amount $3,000,000 Increase Amount Requested $1,750,000 New Total Amount Requested $4,750,000	Provide a series of 1-4 hour (dependent on category of employment) motivational lecture based Service Excellence-Patient Satisfaction training sessions to Four categories of Academic Medical Center Staff at San Francisco General Hospital and Trauma Center (SFGH): 1) Frontline/Non-Management Clinical and Non-Clinical staff; 2) Clinical and Non-Clinical Managers and Supervisors; 3) Academic Physicians in Clinical Practice and 4) Graduate Medical Resident Trainees.  The proposed work will include a Train The Trainer Module in order to ensure a system for sustainability will be embedded within the hospital’s organizational culture at the end of the consultative engagement. Scope Change: This modification is for the inclusion of additional trainings in support of the service excellence projects currently underway within the Department of Public Health.  Additional trainings will focus on expanding the Kaizen and LEAN trainings (Toyota Production System) in support of the SFGH rebuild, roll out of the Affordable Care Act, and various service delivery integration initiatives underway within the Department.	Modification	6/30/2023

 

PSC#	Department	Amount	Type of Service	Type of Approval	Duration
4123-12/13	Department of Public Health	Current Approved Amount $1,626,667 Increase Amount Requested $282,033 New Total Amount Requested $1,908,700	Contractor will provide nutrition education and support services, with the goal of transforming environments in order to make healthy eating and physical activity possible in a variety of settings including schools, community-based organizations, childcare settings, youth-serving environments and faith-based organizations.	Modification	9/30/2016

 

Recommendation:

Adopt the report.  Approve the request for proposed Personal Services Contracts; Notify the Office of the Controller and the Office of Contract Administration.

 

	REGULAR AGENDA
	Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.
(8)		Appeal by Darin Conley of the Human Resources Director’s determination of insufficient evidence to sustain his complaint alleging: harassment and discrimination/disparate treatment based on his race, sexual orientation, and gender; and retaliation. (File No. 0002-16-6) – Action Item
		March 7, 2016:	Commissioner Roccanova recused.   The Commission continued to the meeting of March 21, 2016 for deliberation and final action; closed for submission of additional information.
		Recommendation:	Postpone to the meeting of April 4, 2016 due to lack of quorum.

 

	SPECIAL ORDER OF BUSINESS – 5:00 p.m.
	(9)	Review of Public Comments from the November 16, 2015 Meeting with Additional Input from Sin Yee Poon, SEIU Local 1021 Representative for Possible Civil Service Commission Action.  (File No. 0443-15-1)
		January 4, 2016:	Continued this item to a future meeting.
		Recommendation:	Accept the Executive Officer’s report and provide further direction.
(10)		COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS
	(11)	ADJOURNMENT