Civil Service Commission - July 6, 2015 - Agenda

Meeting Date:

July 6, 2015 - 2:56pm

Location:

1 Dr. Carlton B. Goodlett Place Room 400

San Francisco, CA 94102

A.Commission Office

The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. The telephone number is (415) 252-3247. The fax number is (415) 252-3260. The email address is civilservice@sfgov.org and the web address is www.sfgov.org/civil_service Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.

Policy Requiring Written Reports

It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.

Policy on Written Submissions by Appellants

All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4^th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.

Policy on Materials being Considered by the Commission

Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting on the Civil Service Commission’s website at www.sfgov.org/Civil_Service, and in its office located at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials will be available for public inspection at the Civil Service Commission’s during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).

Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement

A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.

A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied. Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.

Policy and Procedure on Hearing Items Out of Order

Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.

Procedure for Commission Hearings

All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.

If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes. Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record.

For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.

For items on the Separations Agenda, presentation by the department followed by the employee or employee’s
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission.

Each presentation shall conform to the following:

Opening summary of case (brief overview);

Discussion of evidence;

Corroborating witnesses, if necessary; and

Closing remarks.

The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.

Policy on Audio Recording of Commission Meetings

As provided in the San Francisco Sunshine Ordinance, all Commission meetings are audio recorded in digital form. These audio recordings of open sessions are available starting on the day after the Commission meeting on the Civil Service Commission website at www.sfgov.org/civil_service

Speaking before the Civil Service Commission

Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the time the item is heard. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting. Maximum time will be three (3) minutes. A subsequent comment after the three (3) minute period is limited to one (1) minute. The timer shall be in operation during public comment. Upon any specific request by a Commissioner, time may be extended.

Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings

The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.

Information on Disability Access

The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area. City Hall is wheelchair accessible. The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall. Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call (415) 923-6142. Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.

The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility. In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City to accommodate these individuals.

Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)

Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards,
councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Victor Young, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfgov.org/bdsupvrs/sunshine.

San Francisco Lobbyist Ordinance

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to
register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA 94102, telephone (415) 252-3100,
fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.

City and County of San Francisco

Civil Service Commission

Agenda for Regular Meeting

July 6, 2015

2:00 p.m.

ITEM NO.

(1)	CALL TO ORDER AND ROLL CALL

	President Douglas S. Chan
	Vice President Gina M. Roccanova
	Commissioner Kate Favetti
	Commissioner Scott R. Heldfond

(2)	REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA

(3)	APPROVAL OF MINUTES - Action Item

	Regular Meeting of June 15, 2015

	Recommendation:	Adopt the minutes.

(4)	ANNOUNCEMENTS

	Announcement of changes to the agenda.

	Other announcements.

(5)	HUMAN RESOURCES DIRECTOR’S REPORT

(6)

EXECUTIVE OFFICER’S REPORT

RATIFICATION AGENDA

All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda.

(7)

Review of Request for Approval of Proposed Personal Services Contracts.

(File No. 0226-15-8) – Action Item

PSC#	Department	Amount	Type of Service	Type of Approval	Duration
47437-14/15	Assessor/Recorder	$500,000	The proposed work is for a short-term project for high-volume imaging or conversion of real property assessment files and records—for approximately 205,000 parcels—from paper to digital format and upload into a new electronic document management system. The work will be to prepare the files, scan each page to a high quality level (including enhancing documents with pencil and hand-written markings), index each document accurately to the appropriate document indexes, provide quality control, and separate and assemble appropriate documents for off-site storage, archiving or destruction. For the 205,000 parcels, there will be approximately 650,000 documents, made up of an estimated 3 million pages. These files include documents received by the Office of the Assessor from 1937 to the current year.	Regular	8/1/2020
43808-14/15	General Services Agency-Public Works	$7,500,000	Public Works is seeking a qualified team of specialized engineering consultants to provide engineering design and construction support services for the new Fire Station no. 35 facility. The consultant will collaborate with Public Works’ team of architects and structural engineers.	Regular	12/31/2020
41575-14/15	Municipal Transportation Agency	$2,000,000	The contractor will provide a comprehensive environmental review with a focus on transportation impacts for the San Francisco Municipal Transportation Agency (SFMTA) 6th Street Pedestrian Safety Project (6th St. Project), and prepare and publish its findings as required by the California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) as required.	Regular	7/31/2019
40942-14/15	Public Health	$1,042,000	Provision of intermittent, as-needed, temporary, on-call, professional, licensed Physical, Occupational and Speech Therapists and Physical and Occupational Therapy Assistants, 7 days a week, 8:00am to 4:30pm. Therapists will be available on 24-hour notice to provide back-up coverage to Civil Service staff positions during scheduled and unscheduled staff absences.	Regular	12/31/2016
49137-14/15	Public Health	$18,000,000	Contractors will provide San Francisco General Hospital (SFGH) and Laguna Honda Hospital (LHH) a continuous, reliable source of intermittent, supplemental, and travel nursing personnel during high patient census, high acuity, unexpected staff illnesses and/or vacations, and to meet State nurse-to-patient staffing ratio requirements. In addition, SFGH is scheduled to transition to a new acute care facility in December of 2015. In order for that transition to be successful, the current staff will require training on the new equipment, technology, patient flow and workflow processes. Supplemental contract nurses and ancillary personnel will be necessary to provide surge capacity in order to backfill SFGH staff while they attend training sessions and scheduled “day-in-the-life” training simulations.	Regular	12/31/2017

PSC#	Department	Amount	Type of Service	Type of Approval	Duration
4057-11/12	Airport Commission	Current Approved Amount $6,000,000 Increase Amount Requested $1,500,000 New Total Amount Requested $7,500,000	As part of the Airport's 5-year Capital Plan, Airport staff will need support services with: project controls, scheduling and cost estimating, pre-construction services, peer reviews, specialty design engineers, specialty construction inspectors, and specialty material testing and commissioning services. Consultants with experience and knowledge in Airport design and construction of terminals, air-side and land-side development, special systems and commissioning experience will be required. The as-needed project support services have provided services to many of the Airport's capital improvement plan (CIP) projects.	Modi-fication	6/30/2019
39332-13/14	Human Resources - HRD	Current Approved Amount $99,000 Increase Amount Requested $70,000 New Total Amount Requested $169,000	The Contractor will provide advisory services, so the Department of Human Resources (DHR) can publish and evaluate solicitations in compliance with City requirements.	Modi-fication	6/30/2017
4030-13/14	Municipal Transportation Agency- MTA	Current Approved Amount $449,000 Increase Amount Requested $0 New Total Amount Requested $449,000	The consultant will conduct complex financial and statistical analysis in the areas of contracting and affirmative action to perform a Disadvantaged Business Enterprise (DBE) Availability and Utilization Study (the Project). The Project involves: (1) investigating the existence of discrimination and its effects in the public transportation contracting industry within the San Francisco Bay Area, and (2) satisfying the requirements for Disparity/Utilization studies established by the Ninth Circuit Court of Appeals in Western States Paving Co., Inc. v. Washington State Department of Transportation.	Modi-fication	10/31/2015
4007-11/12	Public Utilities Commission -PUC	Current Approved Amount $2,300,000 Increase Amount Requested $1,964,580 New Total Amount Requested $4,264,580	Design of several fish passage facilities within the Alameda Creek Watershed., which include a long fish ladder, fish screens, bypass tunnel, and safety improvements (i.e., handrail and/or other improvements) at the Alameda Creek Diversion Dam, and modification of the natural barriers (boulders) at the Little Yosemite. Scope of work includes preparing Conceptual Engineering Report and design documents for the above components. Supplemental geotechnical, hydraulic and hydrologic analysis and studies, and fisheries-related studies may be required to complete the design.	Modi-fication	10/30/2018
4141-11/12	Public Utilities Commission -PUC	Current Approved Amount $9,000,000 Increase Amount Requested $0 New Total Amount Requested $9,000,000	Provide the back office services necessary to operate the City’s Community Choice Aggregation (CCA) program. In the context of CCA, back office services include comprehensive customer care, account management and data services for the program. This allows for the tracking of participating customers, recording electric usage and billings via electronic data exchange with PG&E, and managing a customer care call center.	Modi-fication	12/31/2021
4001-12/13	Public Health - DPH	Current Approved Amount $65,000 Increase Amount Requested $105,000 New Total Amount Requested $170,000	This contract will provide access to a proprietary, web-based software application to enable DPH to maximize State reimbursement for DPH’s administration of the Medi-Cal Administrative Activities (MAA) and Targeted Case Management (TCM) programs. In 2012-13 new State requirements will take effect which will expand the annual staff time survey required by the State from one sample month to all year. This software will save staff time and ensure more accurate submissions to the State, to ensure as much administrative time as possible is claimed for reimbursement.	Modi-fication	6/30/2018

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

4137-12/13

Public Health - DPH

Current Approved Amount

$175,000

Increase Amount Requested

$2,781,800

New Total Amount Requested

$2,956,800

Contractor will be responsible for all functions necessary to submit electronic medical claims to third party payers for services provided by the Adult Immunization and Travel Clinic (AITC). Contractor will conduct eligibility determinations; submit electronic claims to third party payers; review Explanation of Benefits (EOB) electronic payment data; analyze denied and partial paid claims; financial responsibility information; provide utilization and claims reports; and reconcile claims and payments. NOTE: The amount of the requested PSC is the Departments best estimate of the cost of the services, and reflects only the maximum fee anticipated to be paid to the contractor as percentage of total collected revenue, not the actual billings submitted or processed by the contractor. As this is a new contract, the actual revenue to be realized is as yet unknown.

Modi-fication

12/31/2021

Recommendation:

Adopt the report. Approve the request for proposed Personal Services Contracts; Notify the Office of the Controller and the Office of Contract Administration.

REGULAR AGENDA

Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720,
San Francisco, CA 94102.

	(8)	Review of Request for Approval of Proposed Personal Services Contract Number 13701-14/15 from the Arts Commission – Omit Positing. (File No. 0227-15-8) – Action Item

		Recommendation:	Adopt the report. Approve the request for proposed Personal Services Contract Number 13701-14/15; Notify the Office of the Controller and the Office of Contract Administration.

	(9)	Appeal by Veronica Hicks of the Rejection of her Application for the 2708 Custodian Position due to her Conviction History with the San Francisco Public Library. (File No. 0115-15-4) – Action Item

		Recommendation:	Adopt the report and determine whether to grant Ms. Veronica Hicks request to be placed on the eligible list.

(10)		COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS

(11)		ADJOURNMENT

Civil Service Commission - July 6, 2015 - Agenda

A.Commission Office

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