March 16, 2011 Draft Committee Minutes
DRAFT MINUTES
SHELTER MONITORING COMMITTEE
March 16, 2011
10:00 AM
City Hall, Room 408
San Francisco, CA 94102
Members present:
Chair Ramses Teon-Nichols
Committee Member Elizabeth Ancker
Committee Member LJ Cirilo
Committee Member Matt Luton
Committee Member David Nakanishi-late
Committee Member Linda Pettye
Committee Member Cindy Ward
Committee Member Robert Weber
Members excused:
Committee Member Reginald Upshaw
I. MINUTES
Action: Approved Amended January 19, 2011 Minutes
(m/s/c (Cirilo/Ward/Unanimous)
Public Comment
Chalres Pitts said that the Minutes should reflect when a Member is late or absent. He said the Minutes should be on the web site before the meeting.
Action: Approved Amended Minutes
(m/s/c (Cirilo/Luton/Unanimous)
II. REPORTS
A. Department of Public Health (DPH)
Committee Member David Nakanishi apologized for his lateness and explained he was staffing Project Homeless Connect. Committee Member Nakanishi said that in April, on 7th and 21st, the Health Commission will review budget cuts.
B. Shelter Status Report
Committee Member Cindy Ward reviewed the vacancy reports, stating that with the exception of Providence, there was an average of a 93% occupancy rate in the single adult shelters in the month of February.
Committee Member Ward said that there was work being completed at Compass Family Shelter including the construction of a community kitchen and elevator improvements.
There was no Shelter Advocate report.
C. Standard of Care
Committee staff Bernice Casey reviewed the Standard of Care report for the month of February. Ms. Casey stated that two clients had recently expressed distrust for the Committee, stating that they were working with the shelters as well as stating the Committee did not help clients.
Vice Chair LJ Cirilo stated that teams should start attending community meetings and doing outreach to clients, explaining the scope of the Committee.
Committee Member Robert Weber said that it was important the site visits allowed for a minimum of 10% of clients interviewed.
The Committee discussed the response process from the Department of Public Health and requested staff to prepare a report analyzing past responses for the April meeting.
III. PUBLIC COMMENT
Kathy Treggiari of ECS said she enjoyed collaborating with the Committee and DPH on the investigation. She said that the investigations allowed her to see what needed to be done.
Charles Pitts said the Committee needed to better use the few tools it had. He said the Committee needed to get more information from clients and said that the drop in hours were only for a few hours a week.
IV. OLD BUSINESS
A. Policies and Procedures .
The Committee reviewed and made changes to draft Version 12 of the Policies and Procedures.
Action: Approved Amended Version 12 of the Policies and Procedures
(m/s/c (Ward/Teon-Nichols/Unanimous)
No public comment
III. NEW BUSINESS
A. Site Visit Forms
Ms. Casey reviewed the forms and alerted the Committee of consistent discrepancies with the visits and inspection reporting, specifically the new language with Standard 8 require sites to have written information for clients regarding services.
Chair Ramses Teon-Nichols suggested that teams carry the methodology with them when conducting visits. Chair Teon-Nichols continued the item to the April 20, 2011 meeting.
Public Comment
Briana Moore asked if there had been an opportunity for input on the forms beforehand. She suggested changes to the survey and stated she would follow up with Committee staff.
B. Quarterly Report
The Committee reviewed and made changes to March 2011 Quarterly Report, which covers the second quarter of 2010-2011.
Action: Approved Amended Quarterly Report
(m/s/c (Ward/Luton/Unanimous)
Public Comment
Charles Pitts pointed out a typo in the report and suggested that the Committee look at the report and what clients are saying.
Nan Kaiser said discussed what she considered health hazards at Sanctuary shelter.
Briana Moore said that she was concerned with the lack of site visits being conducted by the Committee and asked if staff could do visits.
Charles Pitts said that hopefully Committee Members not doing site visits will be in the past.
IV. INFORMATION REQUESTS
A. Staff Report
Committee staff reviewed the March 2011 Staff Report.
Public Comment
Charles Pitts said to read the Sunshine Ordinance and told the Committee to show up and do your job.
B. Information Requests
The Committee reviewed the Information Request items and requested a report back at the April 2011 Committee meeting.
To obtain copies of the agenda, minutes, or any explanatory documents, please contact Bernice Casey at 415.255.3653 or Bernice.casey@sfdph.org 72 hours before the meeting.
To obtain a disability-related modification or accommodation, including auxiliary aids or services to participate in the meeting, please contact Bernice Casey at 415.255.3642 or Bernice.casey@sfdph.org at least two business days before the meeting.
City Hall is accessible to persons using wheelchairs and others with disabilities. Assistive listening devices are available and meetings are open-captioned. Agendas are available in large print. Materials in alternative formats, American Sign Language interpreters, and other format accommodations will be made available upon request. Please make your request for alternative forma or other accommodations to the Shelter Monitoring Committee at 415.255.3642. Providing at least 72 hours notice prior to the meeting will help ensure availability.
The nearest BART station is Civic Center Plaza at the intersection of Market, Grove, and Hyde Streets. The MUNI Metro lines are the F, J, K, L, M, and N (Civic Center Station or Van Ness Avenue Station). MUNI bus lines serving the area are the 47 Van Ness, 9 San Bruno, and the 6, 7, 71 Haight/Noreiga. Accessible curbside parking is available on Oak and Hickory Streets.
The ringing of and use of cell phones, pagers, and similar sound producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager or other similar sound-producing electronic devices.
In order to assist the City’s efforts to accommodate persons with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees maybe sensitive to various chemical based scented projects. Please help the City to accommodate these individuals.
Know Your Rights under the Sunshine Ordinance(Chapter 67 of the San Francisco Administrative Code)
Government’s duty is to serve the public, reaching its decision in full view of the public. Commissions, boards, councils and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE, OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE SUNSHINE ORDINANCE TASK FORCE THROUGH:
Chris Rustom, Administrator
Sunshine Ordinance Task Force
City Hall, Room 244
1 Dr. Carlton B. Goodlett Place
San Francisco, CA 94102-4689
Phone 415.554.7724
Fax 415.554.7854
E-mail sotf@sfgov.org
Copies of the Sunshine Ordinance can be obtained from the Clerk of the Sunshine Task Force, the San Francisco Public Library, and on the City’s website at www.sfgov.org.
Lobbyist Registration and Reporting Requirements
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance [SF Campaign & Governmental Conduct Code § 2.100] to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 30 Van Ness Avenue, Suite 3900, San Francisco, CA 94102; telephone (415) 581-2300; fax (415) 581-2317; web site: sfgov.org/ethics.
SHELTER MONITORING COMMITTEE
March 16, 2011
10:00 AM
City Hall, Room 408
San Francisco, CA 94102
Members present:
Chair Ramses Teon-Nichols
Committee Member Elizabeth Ancker
Committee Member LJ Cirilo
Committee Member Matt Luton
Committee Member David Nakanishi-late
Committee Member Linda Pettye
Committee Member Cindy Ward
Committee Member Robert Weber
Members excused:
Committee Member Reginald Upshaw
I. MINUTES
Action: Approved Amended January 19, 2011 Minutes
(m/s/c (Cirilo/Ward/Unanimous)
Public Comment
Chalres Pitts said that the Minutes should reflect when a Member is late or absent. He said the Minutes should be on the web site before the meeting.
Action: Approved Amended Minutes
(m/s/c (Cirilo/Luton/Unanimous)
II. REPORTS
A. Department of Public Health (DPH)
Committee Member David Nakanishi apologized for his lateness and explained he was staffing Project Homeless Connect. Committee Member Nakanishi said that in April, on 7th and 21st, the Health Commission will review budget cuts.
B. Shelter Status Report
Committee Member Cindy Ward reviewed the vacancy reports, stating that with the exception of Providence, there was an average of a 93% occupancy rate in the single adult shelters in the month of February.
Committee Member Ward said that there was work being completed at Compass Family Shelter including the construction of a community kitchen and elevator improvements.
There was no Shelter Advocate report.
C. Standard of Care
Committee staff Bernice Casey reviewed the Standard of Care report for the month of February. Ms. Casey stated that two clients had recently expressed distrust for the Committee, stating that they were working with the shelters as well as stating the Committee did not help clients.
Vice Chair LJ Cirilo stated that teams should start attending community meetings and doing outreach to clients, explaining the scope of the Committee.
Committee Member Robert Weber said that it was important the site visits allowed for a minimum of 10% of clients interviewed.
The Committee discussed the response process from the Department of Public Health and requested staff to prepare a report analyzing past responses for the April meeting.
III. PUBLIC COMMENT
Kathy Treggiari of ECS said she enjoyed collaborating with the Committee and DPH on the investigation. She said that the investigations allowed her to see what needed to be done.
Charles Pitts said the Committee needed to better use the few tools it had. He said the Committee needed to get more information from clients and said that the drop in hours were only for a few hours a week.
IV. OLD BUSINESS
A. Policies and Procedures .
The Committee reviewed and made changes to draft Version 12 of the Policies and Procedures.
Action: Approved Amended Version 12 of the Policies and Procedures
(m/s/c (Ward/Teon-Nichols/Unanimous)
No public comment
III. NEW BUSINESS
A. Site Visit Forms
Ms. Casey reviewed the forms and alerted the Committee of consistent discrepancies with the visits and inspection reporting, specifically the new language with Standard 8 require sites to have written information for clients regarding services.
Chair Ramses Teon-Nichols suggested that teams carry the methodology with them when conducting visits. Chair Teon-Nichols continued the item to the April 20, 2011 meeting.
Public Comment
Briana Moore asked if there had been an opportunity for input on the forms beforehand. She suggested changes to the survey and stated she would follow up with Committee staff.
B. Quarterly Report
The Committee reviewed and made changes to March 2011 Quarterly Report, which covers the second quarter of 2010-2011.
Action: Approved Amended Quarterly Report
(m/s/c (Ward/Luton/Unanimous)
Public Comment
Charles Pitts pointed out a typo in the report and suggested that the Committee look at the report and what clients are saying.
Nan Kaiser said discussed what she considered health hazards at Sanctuary shelter.
Briana Moore said that she was concerned with the lack of site visits being conducted by the Committee and asked if staff could do visits.
Charles Pitts said that hopefully Committee Members not doing site visits will be in the past.
IV. INFORMATION REQUESTS
A. Staff Report
Committee staff reviewed the March 2011 Staff Report.
Public Comment
Charles Pitts said to read the Sunshine Ordinance and told the Committee to show up and do your job.
B. Information Requests
The Committee reviewed the Information Request items and requested a report back at the April 2011 Committee meeting.
To obtain copies of the agenda, minutes, or any explanatory documents, please contact Bernice Casey at 415.255.3653 or Bernice.casey@sfdph.org 72 hours before the meeting.
To obtain a disability-related modification or accommodation, including auxiliary aids or services to participate in the meeting, please contact Bernice Casey at 415.255.3642 or Bernice.casey@sfdph.org at least two business days before the meeting.
City Hall is accessible to persons using wheelchairs and others with disabilities. Assistive listening devices are available and meetings are open-captioned. Agendas are available in large print. Materials in alternative formats, American Sign Language interpreters, and other format accommodations will be made available upon request. Please make your request for alternative forma or other accommodations to the Shelter Monitoring Committee at 415.255.3642. Providing at least 72 hours notice prior to the meeting will help ensure availability.
The nearest BART station is Civic Center Plaza at the intersection of Market, Grove, and Hyde Streets. The MUNI Metro lines are the F, J, K, L, M, and N (Civic Center Station or Van Ness Avenue Station). MUNI bus lines serving the area are the 47 Van Ness, 9 San Bruno, and the 6, 7, 71 Haight/Noreiga. Accessible curbside parking is available on Oak and Hickory Streets.
The ringing of and use of cell phones, pagers, and similar sound producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager or other similar sound-producing electronic devices.
In order to assist the City’s efforts to accommodate persons with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees maybe sensitive to various chemical based scented projects. Please help the City to accommodate these individuals.
Know Your Rights under the Sunshine Ordinance(Chapter 67 of the San Francisco Administrative Code)
Government’s duty is to serve the public, reaching its decision in full view of the public. Commissions, boards, councils and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE, OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE SUNSHINE ORDINANCE TASK FORCE THROUGH:
Chris Rustom, Administrator
Sunshine Ordinance Task Force
City Hall, Room 244
1 Dr. Carlton B. Goodlett Place
San Francisco, CA 94102-4689
Phone 415.554.7724
Fax 415.554.7854
E-mail sotf@sfgov.org
Copies of the Sunshine Ordinance can be obtained from the Clerk of the Sunshine Task Force, the San Francisco Public Library, and on the City’s website at www.sfgov.org.
Lobbyist Registration and Reporting Requirements
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance [SF Campaign & Governmental Conduct Code § 2.100] to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 30 Van Ness Avenue, Suite 3900, San Francisco, CA 94102; telephone (415) 581-2300; fax (415) 581-2317; web site: sfgov.org/ethics.