2009 2008 2007 2006 2005 LIBRARY CITIZENS ADVISORY COMMITTEE
FINAL MINUTES
October 21, 2010
Room 278 City Hall
Wednesday, October, 21, 2009
City Hall: Room 278
One Dr. Carlton B. Goodlett Place
San Francisco, California 94102
ORDER OF BUSINESS
I. Call to Order, Roll Call/Introductions, Sue Cauthen, Chair 6:08 PM
Present: Present: Bamberger, Braun, Cauthen, Cuttler, Garcia, Guitron, Kallen, Mills, Seeman, Warfield
Absent: Lee, Moody, Olinger, Soto, Weaver (two vacancies)
II. Select minutes-taker (Jean Barish)
III. Public Comment
Howard Wong, Friends of the Appleton-Wolfard Libraries
The library budget should be evaluated more carefully, and library projects need more accountability. The LCAC is urged to be more vigilant regarding budget issues. For example, preserving the North Beach Library, an incalculable historical asset, would be more cost effective than replacing it.
IV. West Portal Library Controller Audit - DPW Response
Donald J. Eng, P.E. - Chief, Bureau of Construction Mgt.
Joe Cheung, P.E. - Deputy Bureau Chief, Bureau of Construction Mgt.
J. Cheung responded to the Controller's Audit of the West Portal Library Construction Project, presented at the 9/19/09 LCAC meeting. He gave explanations for the non-compliance issues identified by the audit, including failure to follow contract terms, failure to properly document closure dates, and risk management problems. He also said that corrective actions including better documentation, revised procedures, and staff training have since been put in place.
D. Eng agreed better coordination with SFPL and DBI is necessary in order to avoid certain problems with BLIP projects, and an MOU with DBI is advisable in the future.
Resolution
A resolution regarding the West Portal audit was presented. The purpose of the resolution is to recommend corrective action to assure BLIP projects are completed on time.
Following discussion LCAC unanimously agreed to continue the resolution for further discussion in November.
V. Outreach
A resolution regarding LCAC outreach to the Board of Supervisors was presented. After revisions the following resolution was presented for approval:
Whereas the members of the Library Citizens Advisory Committee have been appointed by the present supervisors, or their immediate predecessors, (except for the three appointed by the City Librarian); and
Whereas, the LCAC desires to know what questions and comments the supervisors have about SFPL; and
Whereas, the LCAC wants to make sure that each appointing supervisor and the public are aware of the purposes and operations of the LCAC;
Therefore be it resolved that Library Citizens Advisory Committee asks each member of the Board of Supervisors to accommodate a request for an appointment with their appointee-member to discuss library issues and ways to facilitate the highest quality of library service for all San Franciscans.
A motion to approve the LCAC Outreach resolution as revised passed by 9-1
Aye: Bamberger, Braun, Cauthen, Cuttler, Garcia, Guitron, Kallen, Mills, Warfield
No: Seeman
VI. Officer Reports
Sue Cauthen, Chair
The SFPL Commission announced BLIP project delays at the Anza, Merced (two months each) and Ortega branches (four months).
Circulation statistics: 70% adult; 23% children; 7% teens
Branch circulation is twice as high as circulation at the main library.
VII. Approval of September, 2009 Minutes
Copies of the September, 2009, were emailed to LCAC members; however, hard copies were not distributed at the meeting due to photocopying problems. Approval of these minutes was postponed until the November, 2009, meeting. Draft minutes of the September, 2009, meeting will be sent to the Board of Supervisors along with LCAC’s third quarter minutes’ submission.
VIII. New Suggestions for Agenda Items
The following new comments and agenda suggestions were made:
· P. Warfield wants to present a report of his success at the Sunshine Task Force regarding the denial of a document request.
· Historic Preservation Commission: landmarking libraries
· Friends of the Library “Naming Rights” at renovated branches
· An updated roster of LCAC members is needed.
· Edgar Lopez, BLIP project manager at DPW, will be presenting at the November, 2009 meeting.
· City Librarian Luis Hererra was also invited to attend the November meeting for a BLIP presentation and update
IX. Meeting Adjourned at 8:15 pm
