I.

Calling of the Meeting to Order – Diane B. Wilsey, President

The annual meeting of the Board of Trustees of the Fine Arts Museums of San Francisco was held on Tuesday, June 24, 2008, in the Board Room of the Legion of Honor, Lincoln Park, San Francisco.  A quorum was present, that being one-third of the number of Trustees in office.  President Wilsey called the meeting to order at 3:15 p.m.  

President Wilsey presided; Mrs. Gough acted as Secretary.

II.

Calling of the Roll

The following Trustees were present:

Cheryl L. Bancroft
Kermit H. Boston
David H. S. Chung
Barnaby Conrad III
Marion Moore Cope, Vice President for Annual Support
Denise B. Fitch
Elise Friedman
Monica Maduro, Vice President for Marketing and Audience Development
Robert P. Morrow III
Marianne H. Peterson
Louise H. Renne
Jeanne Robertson
Shelagh Rohlen
Lisa M. Sardegna
Trevor D. Traina
Diane B. Wilsey, President\

On motion, duly seconded and carried unanimously, the following Trustees were excused:

Adolphus Andrews, Jr.
Edward D. Baker III
Roger Barnett
Shelby W. Bonnie
T. Robert Burke
Carol W. Casey
Iris S. Chan
Penny Coulter
Molly Murphy Crowley
Harrison S. Fraker, Jr.
Karen B. Francois
John A. Friede
Lauren Hall
Gretchen Kimball
Kathryn Lasater
Carl Pascarella
Michael H. Podell
George B. Saxe
Arlene Schnitzer
Randolph R. Scott
Susan S. Swartz
Jim Tananbaum
Lonna Wais
Robert T. Wall
David Winton
Lisa Zanze

The following ex-officio Trustees were unable to be present:

Mayor Gavin Newsom
Lawrence Martin, President, Recreation and Park Commission

Other Trustees in attendance were:

Richard W. Goss II
Florence Sue Wong
Paul A. Violich, Vice President for Finance

III.

Report of the Nominating Committee – Louise H. Renne, Chair

A. Chair Renne presented the report of the Nominating Committee.

Report on Trustees Retiring from the Board of Trustees of the Fine Arts Museums of San Francisco

Having completed three terms of three years each, the following Trustees will retire from the Board of Trustees at the conclusion of this meeting:

Cheryl Bancroft
T. Robert Burke
Robert P. Morrow III
Shelagh Rohlen
George B. Saxe

On behalf of the Board of Trustees, Chair Renne extended appreciation to each of these Trustees for their nine years of dedicated service.  The Board of Trustees acknowledged Trustees Bancroft, Burke, Morrow, Rohlen and Saxe with a round of applause.

B. Consideration and Possible Action to Elect the Following New Trustees to the Board of Trustees for an Initial Three-Year Term

The nominees for election to the Board of Trustees for an initial term of three years to expire at the conclusion of the annual meeting in June 2011 were:

Juliet de Baubigny
Carlos A. Garcia
Janet W. Lamkin
David Lamond
Lawrence B. Low
Nancy McFadden
Venetta S. Rohal
Jeana Toney

On motion, duly seconded, there was no discussion among the Trustees.  There was no public testimony.  The Board of Trustees voted unanimously to elect the nominees to initial three-year terms to expire at the conclusion of the annual meeting in June 2011.

C. Welcome New Trustees

Trustees Juliet de Baubigny, Carlos A. Garcia, Janet W. Lamkin, Lawrence B. Low, David Lamond, Venetta S. Rohal and Jeana Toney joined the meeting.  Nancy McFadden was unable to be present.  The new Trustees were welcomed with a sustained round of applause. 

D. Consideration and Possible Action to Re-elect the Following Trustees to a Second Three-Year Term

The nominees for election to a second term of three years to end at the conclusion of the annual meeting in June 2011 were:

Kermit H. Boston
Penny Coulter
Denise B. Fitch

On motion, duly seconded, there was no discussion among the Trustees.  There was no public testimony.  The Board of Trustees voted unanimously to elect the nominees to second terms of three years to expire at the conclusion of the annual meeting in June 2011.

E. Consideration and Possible Action to Re-elect the Following Trustees to a Third Three-Year Term

The nominees for election to a third term of three years to end at the conclusion of the annual meeting in June 2011 were:

John A. Friede
Michael H. Podell

On motion, duly seconded, there was no discussion among the Trustees.  There was no public testimony.  The Board of Trustees voted unanimously to elect the nominees to third terms of three years to expire at the conclusion of the annual meeting in June 2011.

F. Consideration and Possible Action to Approve the Decision of Louise H. Renne to Not Seek Re-Election to the Board of Trustees for a Third Term of Three Years

Chair Renne reported that she was not seeking re-election for a third three-year term at this time due to business obligations which preclude her active participation as a Trustee.
 
On motion, duly seconded, there was no discussion among the Trustees.  There was no public testimony.  The Board of Trustees voted unanimously to accept the decision of Louise H. Renne to not seek re-election to the Board of Trustees for a third term of three years at this time.

Chair Renne extended appreciation to the Nominating Committee members for their efforts in recommending an impressive slate of candidates.  President Wilsey thanked Chair Renne for her years of service as Chair of the Nominating Committee and as a member of the Board of Trustees, and expressed the hope that she will return to the Board to serve her third term in the not-too-distant future.

G. Consideration and Possible Action to Adopt a Resolution Setting the Number of Trustee Positions

Chair Renne read the following resolution setting the number of Trustee positions:

WHEREAS, The San Francisco Charter, Section 5.105, provides for a variable number of Trustees; and

WHEREAS, The Charter sets the number of Trustees at no more than sixty-two, with the exact number to be set by the Board of Trustees from time to time; now, therefore, be it

RESOLVED, That the Board of Trustees of the Fine Arts Museums of San Francisco does hereby set the number of Trustees at forty-six (46) until such number is changed by this Board.

On motion, duly seconded, there was no discussion among the Trustees.      There was no public testimony.  The Board of Trustees voted unanimously to adopt the above resolution as Board Resolution 1643.

H. Consideration and Possible Action to Revise the Bylaws of the Board of Trustees of the Fine Arts Museums of San Francisco as Recommended by the Nominating Committee at its May 20, 2008 Meeting to Allow a Retired Trustee to Be Considered for Re-election to the Board of Trustees for up to Three Additional, Consecutive Terms of Three Years; to Change the Month of the Annual Meeting from April to June; and to Update Two Sections (Article V, Nominating Procedure, Section 1, Nominations, and Section 2, Corporation of the Fine Arts Museums Nominations) to More Accurately Reflect Present Policy and Practice

Chair Renne reviewed in detail each of the following proposed revisions to the Bylaws of the Fine Arts Museums of San Francisco, which had been mailed in advance to all Trustees:

The Nominating Committee held three meetings to prepare the slate of nominations and to discuss the number of terms a Trustee may serve.  A Trustee may currently serve a total of nine years, three consecutive three-year terms. The Nominating Committee has recommended that following a period of at least one year after a Trustee has completed three consecutive three-year terms, such former Trustee may be considered for re-election to the Board of Trustees for up to three additional, consecutive three-year terms where the Board of Trustees finds that such former Trustee has demonstrated extraordinary service to the Museums and that such former Trustee’s absence would be detrimental to the Museums.  If this modification is approved by the Board of Trustees, it will be possible for a Trustee to serve on the FAMSF Board of Trustees for a total of eighteen years.  In order to implement this change, it is necessary to amend the Bylaws of the Fine Arts Museums of San Francisco as set forth below.  

Article I, Board of Trustees, Section 1, Trustees

The Nominating Committee recommended that ARTICLE I, Board of Trustees, be amended to read as follows:

“Section 1.  TRUSTEES.  The Board of Trustees of the Fine Arts Museums of San Francisco shall consist of not more than 62 Trustees, of which the Mayor and the President of the Recreation and Park Commission shall be ex-officio members, the exact number to be set by the Board from time to time.  With the exception of ex-officio members, Honorary Trustees and Trustees Emeriti, each Trustee shall be elected for a term of three years.  Maximum continuousExcept as otherwise provided herein, the tenure of a Trustee shall be limited to three consecutive terms of three years.  Following a period of at least one year after a Trustee has completed three consecutive three-year terms, such former Trustee may be considered for re-election to the Board of Trustees for up to three additional, consecutive three-year terms where the Board of Trustees finds that such former Trustee has demonstrated extraordinary service to the Museums and that such former Trustee’s absence would be detrimental to the Museums.”

The Nominating Committee further recommended that a new Trustee Emeritus category be established to which a former Trustee may be elected in the future based upon outstanding and exceptional meritorious service to the Fine Arts Museums of  San Francisco.  A former Trustee may also be elected an Honorary Trustee.  The Nominating Committee recommended that ARTICLE I, Board of Trustees, Section 1, Trustees, be further amended to read as follows:
 
“… A former Trustee may be elected a Trustee Emeritus or an Honorary Trustee; Trustee emeritus these status categories will be reviewed every three years annually.  A Trustee Emeritus is shall be elected based upon outstanding meritorious service to the Museums as a Trustee and in expectation of continued participation and commitment to the goals of the Fine Arts Museums of San Francisco.  An Honorary Trustee is elected for life in special recognition of an extraordinary commitment to the Fine Arts Museums of San Francisco and may be awarded to individuals who have never served as a Trustee.  None of the Trustees shall receive any compensation for his or her services.  [Charter Section 5.102]”

Article IV, Meetings, Section 1, Regular Meetings

In addition, there are several technical revisions to the Bylaws which, if adopted, will bring the Bylaws current with present policy and practice.  ARTICLE IV, Board of Trustees, Section 1, Regular Meetings, was proposed for amendment to change the month of the
annual meeting of the Board of Trustees from April to June.  The second sentence of
Section 1, REGULAR Meetings, would now read:

“The annual meeting will occur in AprilJune of each year.” 

Article V, Nominating Procedure, Section 1, Nominations, and Section 2, Corporation of the Fine Arts Museums Nominations

With regard to Nominating Procedures, ARTICLE V, Board of Trustees, Section 1, Nominations, outdated references to the National Council, which is now called the International Council, have been deleted.  The second sentence of ARTICLE V, Board of Trustees, Section 1, Nominations, is recommended to read as follows:

“The Board of Trustees of the Fine Arts Museums of San Francisco will entertain nominations for members of the Board of Trustees, Officers, Executive Committee, Honorary Trustees, and Trustees Emeriti, and National Council.”

Section 2 also deletes references to the National Council.  The third sentence of ARTICLE V, Board of Trustees, Section 2, Nominations, is proposed to read as follows:

“The Nominating Committee shall present its nominations to the Board of Trustees of the Fine Arts Museums of San Francisco; provided, however, that in the case of nominations as Honorary Trustees, or Trustees Emeriti or members of the National Council, the nominations may be presented to the Executive Committee of the Fine Arts Museums of San Francisco.” 

Section 2 has been further revised to state that the Nominating Committee shall review Trustee Emeritus and Honorary status categories annually rather than every three years. The last sentence of Section 2,  is proposed to read:

“The Nominating Committee shall also review the status of each Trustee Emeritus and Honorary status categories annually every three years and make recommendations in regard thereto to the Board of Trustees of the Fine Arts Museums of San Francisco.”

A motion to amend the Bylaws of the Fine Arts Museums of San Francisco as noted above was made and seconded.  There was no discussion among the Trustees.  There was no public testimony.  The Board of Trustees voted unanimously to amend the Bylaws of the Fine Arts Museums of San Francisco as set forth above. 

IV.

Report of the President – Diane B. Wilsey

A. Consideration and Possible Action to Approve the Minutes of the April 10, 2008 Meeting of the Board of Trustees

There being no discussion among the Trustees or members of the public, the minutes of the April 10, 2008 meeting of the Board of Trustees, having been mailed in advance to all Trustees, were unanimously approved. 

B. Consideration and Possible Action to Approve the Report of the May 21, 2008 Meeting of the Acquisitions Committee of the Fine Arts Museums Foundation – John E. Buchanan, Jr., Director of Museums, for George Hecksher, Vice President for Collections and Chair of the Acquisitions Committee

On behalf of Chair Hecksher, John E. Buchanan, Jr., Director of Museums, provided the report of the May 21, 2008 meeting of the Acquisitions Committee of the   Fine Arts Museums Foundation. 

1. Purchases

Mr. Buchanan reported that the Acquisitions Committee recommended one work of American Art and two sets of monotypes to the Board of Trustees for purchase approval as listed below and on page 1 of Appendix I of these minutes:

American Art

The Spine and Tooth of Santo Guerro, 2007, by Al Farrow (American, b. 1943) – The artist has been exhibiting in the Bay Area since 1971. This sculpture is his most important work in both technical and aesthetic terms.  It is an elaborate construction of a beautifully crafted scale model of a Gothic cathedral.  Closer examination reveals that nearly the entire structure is fabricated from deconstructed gun components, as well as bullets and steel shot.  The Spine and Tooth of Santo Guerro augments the de Young Museum’s stong holdings of works with political content and commentary.

Prints and Drawings

These 24 monotypes, Set 4-11-75 of 14 monotypes and Set 4-13-75 of 10 monotypes by Richard Diebenkorn (American, 1922-1993), are very rare and were created in 1975 at the peak of Diebenkorn’s use of so-called “Ocean Park” imagery.  Appreciation was extended to Phyllis Diebenkorn, wife of the artist, who made the acquisition of these two sets of monotypes possible.

2. Funded Purchases

The following funded purchases were briefly discussed:  War Club: Sub-Housing, 2007 and Dance Club: Beach House, 2007, by Michael Arcega (American, b. 1973); Real Doll Thinking, 2007, Käthe Thinking, 2007, Triple Swish, 2007, by Lynn Hershman Leeson (American, b. 1941); Coyote Stories, 2005, by Chris Burden (American, b. 1946); Spells and Incantations, 2007, by Jane Hammond (American, b. 1950), which is currently on view in the Jane Hammond: Paper Work exhibition at the de Young Museum through August 31, 2008; Sampler, Poetry by Emily Dickinson / Art by Kiki Smith, 2007 and Sampler, 2007, by Kiki Smith (American, b. 1954); Man’s sash (tor), c. 1800-1850, Micronesia, Caroline Islands, Pohnpei, and Lidded basket (kaipo), late 19^th – early 20^th century, Tanzania, Haya people.

The funded purchases, listed on page 2 of Appendix I of these minutes, were recommended to the Board of Trustees for purchase approval. 

3. Gifts

Mr. Buchanan particularly noted a number of artworks gifted to the Museums
including Rest, 1984, by Gilbert (b. 1942) and George (b. 1943), a poster-sized image of this artwork was on view at the meeting; 64 decorative arts teapots by various artists; Bust of Giovanni Segantini, ca. 1894, by Paul Troubetskoy (Russian, 1866-1938); Untitled 4.17.01, 2001, by Frank Lobdell (American, b. 1921); Three Shadows in a Landscape, ed. 1/40, 2003, by William Kentridge (South African, b. 1955); Pair of woman’s evening shoes, (two pairs) ca. 1950 and ca. 1955, by Sarkis Der Balian (French, ca. 1905-1996); and Cope for a figure of the Madonna, ca. 1750, France.

Mr. Buchanan expressed sincere appreciation to all of the donors.  The gifts offered to the Museums by the Fine Arts Museums Foundation are listed on page 3 of Appendix I of these minutes. 

President Wilsey introduced the following resolution:

RESOLVED, That the Board of Trustees of the Fine Arts Museums of San Francisco does hereby approve the appended May 21, 2008 report of the Acquisitions Committee of the Fine Arts Museums Foundation, including approving the works of art acquired through purchase and donation as gifts to the Fine Arts Museums of San Francisco from the Fine Arts Museums Foundation.

On motion, duly seconded, there was no discussion among Trustees.  There was no public testimony.  The Board of Trustees voted unanimously to adopt the above resolution as Board Resolution 1644.

C. Consideration and Possible Action to Approve the Report of the June 11, 2008 Meeting of the Acquisitions Committee of the Fine Arts Museums Foundation – John E. Buchanan, Jr., Director of Museums, for George Hecksher, Vice President for Collections and Chair of the Acquisitions Committee

Mr. Buchanan also presented the report of the June 11, 2008 meeting of the Acquisitions Committee of the Fine Arts Museums Foundation. 

1. Purchase

Mr. Buchanan reported on the Museums’ successful bid at the May 22, 2008 Sotheby’s auction in New York City to acquire the painting Azaleas and Apple Blossoms, 1879, by Charles Caryl Coleman (1840-1928), made possible in part through the generosity of two Trustees.  This painting is considered a major masterpiece of the 19^th-century American Aesthetic Movement.  Coleman was one of the most prominent artists, who lived among the American expatriate community in Rome in the two decades following the Civil War.  The painting will fill a rare gap the de Young Museum’s 325-year survey of American Art, which features the renowned Rockefeller Collection and is one of the finest in the United States.  The painting was on view at the meeting and will be installed in Gallery 24 at the de Young Museum.

Azaleas and Apple Blossoms, listed on page 1 of Appendix I of these minutes, was recommended to the Board of Trustees for purchase approval. 

2. Deaccessioning

The long-range plan presented to the Board of Trustees in October 2006 includes a section which addresses the growth of the Museums’ permanent collections.  The goal to distinguish the Museums’ permanent holdings by their quality, impact and appeal also emphasizes the importance of deaccessioning artworks no longer suitable for the permanent collections.  As discussed at the May 21^st Acquisitions Committee meeting
and in keeping with the deaccesioning goals outlined in the 2007 curatorial presentations, a special meeting of the Acquisitions Committee was held on June 11, 2008 at the Museums’ off-site storage facility to view the first and second step deaccessioning material as follows:

-  First Step Deaccessioning

The artworks listed on page 2 of Appendix II of these minutes were recommended by the Acquisitions Committee for first step deaccessioning, including 27 works of American Art by various artists, 1 European Decorative Arts object, and 13 Textiles objects from various countries.

-  Second Step Deaccessioning

The 44 European Decorative Arts objects, listed on page 3 of Appendix II of these minutes, were recommended by the Acquisitions Committee for second step deaccessioning.

President Wilsey presented the following resolution:

RESOLVED, That the Board of Trustees of the Fine Arts Museums of San Francisco does hereby approve the appended June 11, 2008 report of the Acquisitions Committee of the Fine Arts Museums Foundation, including approving one work of art acquired through purchase as a gift to the Fine Arts Museums of San Francisco from the Fine Arts Museums Foundation, and approving first and second step deaccessioning.

On motion, duly seconded, there was no discussion among Trustees.  There was no public testimony.  The Board of Trustees voted unanimously to adopt the above resolution as Board Resolution 1645.

D.Consideration and Possible Action to Adopt a Resolution Changing the Date of the Thursday, October 9, 2008 Meeting of the Board of Trustees of the Fine Arts Museums of San Francisco to Thursday, October 23, 2008

President Wilsey introduced the following resolution:

RESOLVED, That due to the observance of Yom Kippur on October 9, 2008, the Board of Trustees of the Fine Arts Museums of San Francisco does hereby change the date of its Thursday, October 9, 2008 meeting to Thursday, October 23, 2008 with the time and location remaining the same, namely, 3 p.m., in the Piazzoni Murals Room at the de Young Museum.

On motion, duly seconded, there was no discussion among Trustees.  There was no public testimony.  The Board of Trustees voted unanimously to adopt the above resolution as Board Resolution 1646.

E. Consideration and Possible Action to Adopt a Resolution Setting the Dates of the 2009 Meetings of the Board of Trustees of the Fine ArtsMuseums of San Francisco

President Wilsey presented the following resolution setting the dates, times and locations of the 2009 meetings of the Board of Trustees:

RESOLVED, That the Board of Trustees of the Fine Arts Museums of San Francisco does hereby set the following dates, times and locations for its 2009 regular meetings:

Date/Time/Location
Thursday, January 29/3 p.m./Board Room, Legion of Honor
Thursday, April 16/3 p.m./Piazzoni Murals Room, de Young
Thursday, June 11/3 p.m./Board Room, Legion of Honor
Thursday, October 8/3 p.m./Piazzoni Murals Room, de Young

On motion, duly seconded, there was no discussion among Trustees.  There was no public testimony.  The Board of Trustees voted unanimously to adopt the above resolution as Board Resolution 1647.

V.

Report of the Director – John E. Buchanan, Jr.

Mr. Buchanan began his report by extending a warm welcome to the new trustees and expressing appreciation to the retiring trustees for their years of service to the Fine Arts Museums of San Francisco.

A. Consideration and Possible Action to Approve Requests for Loans of Art

Mr. Buchanan presented the following five loan requests:

1. From:Monterey Museum of Art, Monterey, California

For: Four Piazzoni Murals
Three-year Long-term Renewable Loan:  9/8/08 – 12/31/12

a. Gottardo Fedele Ponziano Piazzoni (American, 1872-1945)
The Mountain, ca. 1945
Oil on canvas (originally attached to plaster over travertine)
144 x 79 5/8 in.
Fine Arts Museums of San Francisco, Transfer from the San Francisco Art Commission and the Asian Art Museum through the joint committee to site the Piazzoni Murals North America (United States, California, San Francisco)
1999.196.3

b. Gottardo Fedele Ponziano Piazzoni (American, 1872-1945)
The Forest, ca. 1945
Oil on canvas (originally attached to plaster over travertine)
144 x 79 5/8 in.
Fine Arts Museums of San Francisco, Transfer from the San Francisco Art Commission and the Asian Art Museum through the joint committee to site the Piazzoni Murals North America (United States, California, San Francisco)
1999.196.4

c. Gottardo Fedele Ponziano Piazzoni (American, 1872-1945)
Night, ca. 1945
Oil on canvas (originally attached to plaster over travertine)
144 x 79 5/8 in.
Fine Arts Museums of San Francisco, Transfer from the San Francisco Art Commission and the Asian Art Museum through the joint committee to site the Piazzoni Murals North America (United States, California, San Francisco)
1999.196.5

d. Gottardo Fedele Ponziano Piazzoni (American, 1872-1945)
Dawn, ca. 1945[i]
Oil on canvas (originally attached to plaster over travertine)
144 x 79 5/8 in.
Fine Arts Museums of San Francisco, Transfer from the San Francisco Art Commission and the Asian Art Museum through the joint committee to site the Piazzoni Murals North America (United States, California, San Francisco)
1999.196.6

Stipulations:  Contingent upon borrower agreeing to the terms of the three-year long-term renewable loan.  All related expenses will be paid by the requesting organization.  The paintings must be accompanied by a FAMSF courier to and from Monterey. 

Note:  A loan request from the Crocker Art Museum, Sacramento, CA, for these four Piazzoni murals was approved by the Board of Trustees at its June 21, 2007 meeting.  The loan to the Crocker Art Museum did not materialize and consequently this loan request from the Monterey Museum o to the Board of Trustees at its June 24, 2008 meeting for approval.

*****

2. From: Palazzo Reale Milano, Italy

For: Seurat and Signac
Palazzo Reale Milano, Italy:  10/9/08 – 1/21/08

Georges Seurat (French, 1859-1891)
Eiffel Tower, ca. 1889
Oil on canvas, 9 ½ x 6 (24.1 x 15.2 cm)
Fine Arts Museums of San Francisco, Museum purchase, William H. Noble Bequest Fund
1979.33

Stipulations:  The painting must be accompanied by a FAMSF courier from San Francisco to Milan, Italy, and back to San Francisco.  All related expenses will be paid by the requesting organization. 

*****

3. From: Van Gogh Museum, Amsterdam, Netherlands

For: Illusions of Reality, Naturalist painting, photography and cinema1875-1918
Van Gogh Museum, Amsterdam, Netherlands:  10/8/10 – 1/23/11

Thomas Pollock Anshutz (American, 1851-1912)
The Ironworkers’ Noontime, 1880
Oil on canvas, 17 x 23 7/8 (43.2 x 60.6 cm)
Fine Arts Museums of San Francisco, Gift of Mr. and Mrs. John D. Rockefeller 3rd
1979.7.4

Stipulations:  The painting must be accompanied by a FAMSF courier from San Francisco to Amsterdam, and back to San Francisco. 
All related expenses will be paid by the requesting organization. 

*****

4. From: Santa Barbara Museum of Art, Santa Barbara, California

For: Corot and other Barbizon paintings exhibition
Santa Barbara Museum of Art, Santa Barbara, CA:  5/1/09 – 9/1/09

Jean-Baptiste-Camille Corot (French, 1796-1875)
View of Rome:  The Bridge and Castel Sant’Angelo with the Cupola of St. Peters, 1826-1827
Oil on paper mounted on canvas, 26.7 x 43.2 cm (10 ½ x 17 in.)
Frame:  37.5 x 54 x 7.6 cm (14 ¾ x 21 ¼ x 3 in.)
Fine Arts Museums of San Francisco, Museum purchase,
Archer M. Huntington Fund
1935.2

Stipulations:  The painting must be accompanied by a FAMSF courier from San Francisco to Santa Barbara, and back to San Francisco. 
All related expenses will be paid by the requesting organization. 

*****

5. From: New Britain Museum of Art, New Britain, Connecticut

For: Haberle Exhibition
New Britain Museum of Art, New Britain, CT:  1/1/10 – 4/30/10

John Haberle (American, 1856-1933)
The Slate:  Memoranda, ca. 1895
Oil on canvas, 12 1/8 x 9 1/8 (30.8 x 23.2 cm)
Fine Arts Museums of San Francisco, Museum purchase by exchange, gift of Miss F.M. Knowles, Mrs. William K. Gutskow, Miss Keith Wakeman, and the M.H. de Young Endowment Fund
72.29

Stipulations:  The painting must be accompanied by a FAMSF courier from San Francisco to Connecticut, and back to San Francisco.  All related expenses will be paid by the requesting organization. 

*****

A motion was made and seconded to approve the five loan requests noted above.  There was no discussion among Trustees or public testimony.  The Board of Trustees voted unanimously to approve the loans, subject to the conditions stated.

B. Consideration and Possible Action to Authorize the Renewal of the Three- Year Loan Agreement for the Guarnerius del Gesù Violin to the San FranciscoSymphony To Be Played by Concertmaster Alexander Barantschik in Symphony Performances at Davies Symphony Hall and the Flint Center in Cupertino

Mr. Buchanan reported on the request from the San Francisco Symphony to renew the loan agreement for the Guarnerius del Gesù Violin to the San Francisco Symphony (Symphony) for an additional three-year period beginning with the 2008-09 season.

At its meeting on June 13, 2002, the Board of Trustees approved a three year loan of the Guarnerius violin to the Symphony to be played only by Concertmaster Alexander Barantschik at performances at Davies Symphony Hall and the Flint Center in Cupertino.  The 18^th century Guarnerius del Gesù violin was bequeathed to the Fine Arts Museums in 1989 by Jascha Heifetz.  On December 9, 2004, the Executive Committee of the Board of Trustees voted unanimously to extend the loan of the Guarnerius violin to the Symphony to be played only by Concertmaster Alexander Barantschik at performances at Davies Symphony Hall and the Flint Center in Cupertino for an additional three years and subject to the same conditions as the original loan. 

Mr. Buchanan noted that the violin will continue to return to the Museums for display no fewer than eight consecutive weeks each summer.  The Symphony will continue to insure the Guanerius at its full market value, organize a chamber music series of four to six performances a year in the Florence Gould Theater at the Legion of Honor, and be responsible for the routine inspection of the violin on a regular basis by Conservator Roland Feller. 

On motion, duly seconded, there was no discussion among the Trustees.  There was no public testimony.  The Board of Trustees voted unanimously to extend the loan of the Guarnerius violin to the Symphony, to be played only by Concertmaster Barantschik at performances at Davies Symphony Hall and the Flint Center in Cupertino, for an additional three years beginning with the 2008-09 season and subject to the same conditions as the original loan. 

C. Consideration and Possible Action to Adopt a Resolution to Transfer Funds in the Admission Fund for the Fiscal Year 2008-09

Mr. Buchanan introduced the following resolution to transfer funds in the admission fund for fiscal year 2008-09 to reimburse COFAM for expenses incurred on behalf of the Museums.

RESOLVED, That the Board of Trustees of the Fine Arts Museums of San Francisco does hereby authorize the Controller of the City and County of San Francisco to transfer monthly excess revenue over monthly admission operating expenses in the Admission Fund (2S CRF RPD) Index Code 615001 to Project PFAADM, Index Code 615001 on a monthly basis for the Fiscal Year 2008-09; and, be it

FURTHER RESOLVED, That the funds in project PFAADM are to be used to reimburse the Corporation of the Fine Arts Museums for expenses incurred on behalf of the Museums.

On motion, duly seconded, there was no discussion among the Trustees.  There was no public testimony.  The Board of Trustees voted unanimously to adopt the above resolution as Board Resolution 1648.

D. Consideration and Possible Action to Adopt a Resolution Acknowledging Funding Expended by the Corporation of the Fine Arts Museums During the Period January 1 through March 31, 2008

The city’s Sunshine Ordinance requires the Fine Arts Museums to disclose the amount and source of all gifts received.  Mr. Buchanan presented the following resolution, which acknowledges funding expended by the Corporation of the Fine Arts Museums for the period January 1 through March 31, 2008:

WHEREAS, The Corporation of the Fine Arts Museums is a 501(c)(3) not-for-profit corporation that exists to support the activities of the Fine Arts Museums of San Francisco; now, therefore, be it

RESOLVED, That the Board of Trustees of the Fine Arts Muse0ums of San Francisco does hereby acknowledge with gratitude funding in the amount of $7,035,332 expended by the Corporation of the Fine Arts Museums for operations during the period January 1 through March 31, 2008.

On motion, duly seconded, there was no discussion among Trustees.  There was no public testimony.  The Board of Trustees voted unanimously to adopt the above resolution as Board Resolution 1649.

E. Consideration and Possible Action to Adopt a Resolution Acknowledging the Bequests of Funds Received During the Period January 1 through March 31, 2008

In accordance with the city’s Sunshine Ordinance, bequests received by the Fine Arts Museums must also be disclosed.  Mr. Buchanan introduced the following resolution acknowledging the subsequent bequest of funds received by the Museums during the period January 1 through  March 31, 2008:

RESOLVED, That the Board of Trustees of the Fine Arts Museums of San Francisco does hereby acknowledge that the following bequests of funds were received during the period January 1 through March 31, 2008:

Estate of Frederic H. Pickrell, $10,000
Claire McEvoy Unitrust, $19,500
Jay D. McEvoy Unitrust, $68,964

On motion, duly seconded, there was no discussion among Trustees.  There was no public testimony.  The Board of Trustees voted unanimously to adopt the above resolution as Board Resolution 1650.

F. Other Informational Items

Mr. Buchanan and Renee Baldocchi, Director of Public Programs, extended appreciation to special guest Dean Osaki, Senior Specialist, Community Affairs, who represented the Target organization. Target’s generous support of the June 14-15, 2008 Chihuly at the de Young opening weekend provided free admission to 33,883 visitors to the de Young Museum.  Mr. Osaki was presented with a bronze medallion depicting the Target and de Young logos, which was created during the opening weekend activities.  He also received a paper representation of a glass object in Chihuly’s Macchia Series made by children participating in an exhibition-related art project.

VI.

Public Comment

Members of the public may address the Board of Trustees on items not on the agenda that are within the subject matter jurisdiction of the Fine Arts Museums of San Francisco.  Speakers may address the Board for up to three minutes; the President or the Board of Trustees may limit total comments to thirty minutes.  There was no public comment.

VII.

Meeting Schedule, Future Events, and Current and Future Exhibits

A. 2008 Board of Trustees Meeting

B. 2009 Board of Trustees Meetings

C. 2008 Executive Committee Meetings

D. Future Events

de Young Museum -  Major Special Exhibitions

VIII.

Adjournment in Memory of Retired Trustee Nini Martin – Diane B. Wilsey, President

There being no further business, President Wilsey adjourned the meeting at 4:05 p.m. in memory of retired Trustee Nini Martin who passed away on June 6, 2008. 

Respectfully submitted,



Judy Gough
Executive Secretary

Note:  These minutes set forth all actions taken up by the Board of Trustees on matters stated, but not necessarily in the order in which the matters were considered.