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Meeting Information

Elections Commission

2009 2008 2007 2006 2005 2004 2003 2002 

Elections Commission Meeting

Wednesday, February 18, 2009

At 6:00 pm

City Hall Room 408



Order of Business



1.      Call to Order & Roll Call

2.      Announcements

3.      Public comment on any issue within the Elections Commission’s general      jurisdiction


4.      Approval of Minutes


      (a)  Discussion and possible action to approve the Minutes of the December 17, 2008 Elections Commission Meeting.  This item was held over from the January 21, 2009 Elections Commission Meeting.


      (b)  Discussion and possible action to approve the Minutes of the

      January 21, 2009, Elections Commission Meeting.



5. Discussion and possible action to approve excusing Commissioner Townsend from attendance at the January 21, 2009 meeting due to a family emergency.  (Commissioner Matthews)


6.  Discussion and possible action to approve a resolution of commendation  and appreciation of Commissioner Gleason for his service on the San   Francisco Elections Commission as the Commission’s President from  January 2008 to January 2009.


7.   Commissioners’ Reports
      ? Meetings with public officials
      ? Oversight and Observation activities
      ? Long-range planning for Commission activities and areas of study


      (a)  Discussion and possible action regarding final Commission observations, research or investigations needed for evaluation of the November 4, 2008 Consolidated Presidential Election.   From the November 19, 2008 meeting regarding observations and evaluation of the Election Plan.   Commissioners Yu and Safont will report their observations of the IRIS report, looking specifically at pollworker issues.


(b)      Discussion and possible action regarding final evaluation of the Election Plan for the November 4, 2008 Consolidated Presidential Election.  This item was held over from the January 21, 2009 Elections Commission Meeting.


(c)  Report of the Budget and Oversight of Public Elections Committee meeting of February 4, 2009. (Commissioner Matthews)



8.  Director’s Report

Director's Report

·         Status of public elections scheduled or possible for 2009

·         Budget/Personnel  



  1. New Business


(a) Discussion and possible action regarding the Department of Elections annual budget.


(b)  Discussion and possible action to authorize certain Commissioners to speak in public and to other bodies on behalf of the Elections Commission regarding matters pertaining to the proposed budget of the Department of Elections. 





Closed Session is held pursuant to Brown Act section 54957 and Sunshine Ordinance section 67.10(b) to discuss interim performance evaluation of a public employee. Discussion and possible action.



Director of Elections John Arntz


10.       Discussion and possible action regarding closed session action and deliberations.  Discussion and vote pursuant to Brown Act section 54957.1 and Sunshine Ordinance section 67.12 on whether to disclose any action taken or discussions held in closed session.


Motion: The Elections Commission finds that it is in the best interest of the public (not) to disclose its closed session deliberations regarding the performance evaluation of the Director of Elections.


12.  Discussion and possible action to modify criteria for evaluating the Director of Elections.


13.    Discussion regarding items for future agendas





Budget Packet Information for this meeting

Disability Access


The Elections Commission meeting will be held in Room 408, City Hall,1 Dr. Carlton B. Goodlett Place, San Francisco, CA. The Commission meeting room is wheelchair accessible. The closest accessible BART station is the Civic Center Station at United Nations Plaza and Market Street. Accessible MUNI lines serving this location are: #42 Downtown Loop, and #71 Haight/Noriega and the F Line to Market and Van Ness and the Metro Stations at Van Ness and Market and at Civic Center. For information about MUNI accessible services call (415) 923-6142. There is accessible curbside parking adjacent to City Hall on Grove Street and Van Ness Avenue and in the vicinity of the Veterans Building at 401 Van Ness Avenue adjacent to Davies Hall and the War Memorial Complex.

The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week: For American sign language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact The Elections Office at (415) 554- 4375 or our TDD at (415) 554-4386 to make arrangements for the accommodation. Late requests will be honored, if possible.

In order to assist the City's efforts to accommodate persons with severe allergies, environmental illnesses, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products.  Please help the City accommodate these individuals. Individuals with chemical sensitivity or related disabilities should call our accessibility hotline at (415) 554-6060.

Know your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)

Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils, and other agencies of the City and County exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, contact the Sunshine Ordinance Task Force, Donna Hall, Clerk, City Hall, Room 409, 1 Dr. Carlton B. Goodlett Place, San Francisco, CA 94102-4683 at Phone No.: (415) 554-7724; Fax No.: (415) 554-7854; E-mail: [email protected] Copies of the Sunshine Ordinance can be obtained from the Clerk of the Sunshine Task Force, the San Francisco Public Library and on the City's website at

Materials contained in the Commission packets for meetings is available for inspection at the Elections Department, City Hall Room 48, in the Commission's Public Binder, no later than 72 hours prior to meetings.

The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.

Lobbyist Registration and Reporting Requirements

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance [SF Campaign & Governmental Conduct Code §2.100] to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the Ethics Commission at 30 Van Ness Avenue, Suite 3900, San Francisco, CA 94102; telephone (415) 581-2300, fax (415) 581-2317; web site at