Civil Service Commission - October 18, 2021 - Agenda

Meeting Date: 
October 18, 2021 - 2:00pm
Location: 
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                                                                                                  AGENDA

 

 Regular Meeting

  October 18, 2021

 

  2:00 p.m.

 

Meeting held by teleconference pursuant to the Governor’s Executive Order N-29-20 and the Eighth Supplement to Mayoral Proclamation Declaring the Existence of a Local Emergency

 

 

LISTEN/PUBLIC COMMENT CALL-IN

USA is (415) 655-0001 | Access Code: 2499 899 3313

 

 

LONDON N. BREED, MAYOR

 

COMMISSIONERS

 

JACQUELINE MINOR

President

KATE FAVETTI

Vice President

DOUGLAS CHAN

F.X. CROWLEY

ELIZABETH SALVESON

 

 

 

SANDRA ENG

Executive Officer

 

 

During the Coronavirus Disease (COVID-19) emergency, the Civil Service Commission’s regular meeting room, City Hall, Room 400 is closed.  Commissioners and Civil Service Commission staff will convene remotely.  The public is encouraged to submit comments in advance of the meeting in one of three ways: (1) email civilservice@sfgov.org, (2) leave a voicemail message in the CSC Office main line at 628-652-1100 or (3) use the Civil Service Commission’s dedicated public comment line 1-415-655-0001, Access Code 2499 899 3313.  Comments submitted by 5:00 pm the Friday before the meeting will be included in the record.

 

 

 

Regular Meeting

October 18, 2021

 

2:00 p.m.

 

 

     Remote Access Procedures

 

 

Phone Number                      Meeting ID

                (415) 655-0001                   2499 899 3313 # #

 

 

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  • Press # again to be connected to the meeting (you will hear a beep)
  • When you hear the beep:

 

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  • When the Clerk calls Public Comment, dial *3 to be added to the speaker line.

 

  • When you press * 3, you will hear “You have raised your hand to ask a question.  Please wait to speak until the host calls on you” – WAIT for your turn to speak.

 

  • When you hear that “your line has been unmuted” – THIS IS YOUR OPPORTUNITY TO PROVIDE YOUR PUBLIC COMMENT

 

 

 

BEST PRACTICES

 

  • Call from a quiet location
  • Speak slowly and clearly
  • Turn down any televisions or radios around you
  • Address the Commission as a whole, do not address individual Commissioners

 

 

 

NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES

 

 

  1. Commission Office

The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.  The telephone number is (628) 652-1100.  The fax number is (628) 652-1109.  The email address is civilservice@sfgov.org and the web address is www.sfgov.org/civilservice/.  Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.

 

  1. Policy Requiring Written Reports

It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff.  All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office.  Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer.  Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.

 

  1. Policy on Written Submissions by Appellants

All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday).  An original and nine (9) copies on 8 1/2-inch X 11-inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided.  Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.

 

  1. Policy on Materials being Considered by the Commission

Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting on the Civil Service Commission’s website at www.sfgov.org/CivilService, and in its office located at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.  If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials will be available for public inspection at the Civil Service Commission’s during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).

 

  1. Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement

A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing.  Requests may be made by telephone at (628) 652-1100 and confirmed in writing or by fax at (628) 652-1109.

A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing.  Before acting, the Executive Officer may refer certain requests to another City official for recommendation.  Telephone requests must be confirmed in writing prior to the meeting.  Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied.  Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.

 

  1. Policy and Procedure on Hearing Items Out of Order

Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda.  The President will rule on each request.  Such requests may be granted with mutual agreement among the affected parties.

 

  1. Procedure for Commission Hearings

All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.

 

If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes.  Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record. 

 

For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.

For items on the Separations Agenda, presentation by the department followed by the employee or employee’s representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission.

Each presentation shall conform to the following:

  1. Opening summary of case (brief overview);
  1. Discussion of evidence;
  1. Corroborating witnesses, if necessary; and
  1. Closing remarks.

 

The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.

 

  1. Policy on Audio Recording of Commission Meetings

As provided in the San Francisco Sunshine Ordinance, all Commission meetings are audio recorded in digital form.  These audio recordings of open sessions are available starting on the day after the Commission meeting on the Civil Service Commission website at www.sfgov.org/civilservice/.

 

  1. Speaking before the Civil Service Commission

Speaker cards are not required.  The Commission will take public comment on all items appearing on the agenda at the time the item is heard.  The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting.  Maximum time will be three (3) minutes.  A subsequent comment after the three (3) minute period is limited to one (1) minute.  The timer shall be in operation during public comment.  Upon any specific request by a Commissioner, time may be extended.

 

  1. Public Comment and Due Process

During general public comment, members of the public sometimes wish to address the Civil Service Commission regarding matters that may come before the Commission in its capacity as an adjudicative body.  The Commission does not restrict this use of general public comment.  To protect the due process rights of parties to its adjudicative proceedings, however, the Commission will not consider, in connection with any adjudicative proceeding, statements made during general public comment.  If members of the public have information that they believe to be relevant to a mater that will come before the Commission in its adjudicative capacity, they may wish to address the Commission during the public comment portion of that adjudicative proceeding.  The Commission will not consider public comment in connection with an adjudicative proceeding without providing the parties an opportunity to respond.

 

  1. Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings

The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting.  Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.

 

Information on Disability Access

The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area.  City Hall is wheelchair accessible.  The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall.  Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center.  For more information about MUNI accessible services, call (415) 923-6142.  Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.

 

The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week.  For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation.  Late requests will be honored, if possible.

 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (628) 652-1107 or (628) 652-1100 to discuss meeting accessibility.  In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products.  Please help the City to accommodate these individuals.

 

Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)

Government’s duty is to serve the public, reaching its decisions in full view of the public.  Commissions, boards, councils, and other agencies of the City and County exist to conduct the people’s business.  This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review.  For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Victor Young, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfgov.org/bdsupvrs/sunshine.

 

San Francisco Lobbyist Ordinance

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to register and report lobbying activity.  For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA  94102, telephone (415) 252-3100, fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.

 

 

ITEM NO.

 

 

 

 

(1)

CALL TO ORDER AND ROLL CALL

 

 

 

 

 

 

President Jacqueline P. Minor

 

 

 

Vice President Kate Favetti

 

 

 

Commissioner Douglas S. Chan

 

 

 

Commissioner F. X. Crowley

 

 

 

Commissioner Elizabeth Salveson

 

 

 

 

 

 

(2)

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA

 

 

 

 

(3)

APPROVAL OF MINUTES - Action Item

 

 

 

 

 

Regular Meeting of October 4, 2021 – 2:00 p.m.

 

 

 

 

 

 

Recommendation:

Adopt the minutes.

 

 

 

 

 

(4)

ANNOUNCEMENTS

 

 

 

 

 

 

Announcement of changes to the agenda.

 

 

 

 

 

 

Other announcements.

 

 

 

 

 

 

 

(5)

HUMAN RESOURCES DIRECTOR’S REPORT

 

 

 

 

(6)

EXECUTIVE OFFICER’S REPORT

 

 

 

RATIFICATION AGENDA

 

 

 

All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission.  There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item.  Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda.

 

 

 

(7)

Review of Request for Approval of Proposed Personal Services Contracts.
(File No. 0173-21-8) – Action Item
     

 

PCS

Department

Amount

Type of Service

Type of Approval

Duration

45933-20/21

Children; Youth & Their Families

$10,000,000

The contractor(s) selected through this PSC will provide one or more of the following healthy food services to young people in the City and County of San Francisco: school year snacks, school year suppers, summer lunches and/or snacks and breakfast. These nutrition programs will be provided through two United States Department of Agriculture programs: The Summer Food Service Program and The Child and Adult Food Care Program, At-Risk. The school year period runs August-May, and summer runs June-August. All meals will be prepared and distributed by the contractor(s) to numerous sites throughout the City. The department currently estimates that more than a half million meals and snacks will be provided annually.

Regular

6/30/2026

46752-21/22

City Administrator

$6,000,000

Contractor Development Program (“CDP”) assistance including Local Business Enterprise (LBE) Surety Bonding and Contractor Accelerated Payment Program (CAPP) services

The Contractor shall implement the following components of the City's CDP program:

1. Technical Services: assist LBE participants in obtaining the skills and knowledge needed to further develop their business acumen through the development of a strategic plan. Contractor will facilitate training and assistance in the areas of, including but not limited to Start-Up Services, Marketing, Estimating, Accounting/Financial Reporting, Labor, Project Management, and Safety.

2. Surety Bond: assist CDP Participants in obtaining required bid, performance and payment bonds by facilitating the interactions and documentation among the enrolled CDP Participants, participating surety broker(s), Surety, and RMD during the bid and award process

3. CAPP - *Pilot Phase: assist LBE participants with the support they need to enter the competitive bid arena, successfully win projects, cash flow the work, and grow their firms to a point where standalone surety capacity and lines of credit will be available

In addition, the Contractor shall perform the following:

• CDP Management & Communication, Marketing & Outreach, Education & Training, Management of Third-Party Service Providers, Reporting, and Coordination on the Mentor Protégé Program.

Regular

9/30/2024

 

 

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

41819-20/21

Public Health

$65,000,000

Contractors will perform scheduled and as-needed maintenance and support services for a variety of equipment and systems in use at the Department of Public Health. As technology advances, equipment that is used in the day-to-day operation of an integrated health network are becoming increasingly more complicated and integrated with other devices and systems. Often, in addition to proprietary characteristics of the equipment Original Equipment Manufacturers (OEMs) are turning to software solutions used in conjunction with the equipment to achieve full and greater functionality. Services performed by the contractor(s) may include, but are not limited to: standard maintenance services, preventive maintenance services, applying software/firmware upgrades, system integrations, maintenance and equipment surveys, and/or wiping of protected health information from devices. Systems which need maintenance will include radiology equipment, laboratory equipment, scientific equipment, medical equipment used in direct patient care, sterilizers, general office equipment, copiers, security systems (including CCTV), perimeter security, fire alarms, electrical infrastructure, computer hardware, and/or audio/video equipment. Services may be onsite, remote or at central depot repair service facilities.

Regular

12/31/2026

44953-21/22

Public Health

$9,900,000

Contractor(s) will provide as-needed support services which may include building, sequencing, and managing Mental Health San Francisco (MHSF) Initiative information technology projects simultaneously using standard project tools to produce requirements, track tasks, risks, and issue, and provide visibility to multiple tiers of stakeholders utilizing tools such as Microsoft Project, Project Web App (PWA), Teams. Contractor (s)will complete Software integrations between City and community partners using existing Electronic Health Record platforms and potentially other systems. Contractor(s) will also build reporting environments and presentation layer capabilities for both operational and strategic purposes (Microsoft SQL, Microsoft Power BI). Services will be provided on a virtual (remote) basis or in-person, depending on the specific needs of the project and the task as needed.

Regular

6/30/2026

48014-21/22

Public Works

$1,600,000

Provide specialized services in Specifications Writing and Hardware Design to support Public Works design staff on an as-needed basis. The Consultants will provide expert advice and services to ensure that the most up to date products are utilized in our specifications.

Regular

8/30/2028

46491-21/22

Rec and Park

$6,500,000

Full marina, coastal and general civil engineering design services for the San Francisco Marina remediation and improvement project. This includes all professional services necessary for the design, permitting, community engagement, and construction of marina docks, slips, breakwaters and a structural pier, a gas and kayak dock, public amenities improving access to the marina, and coordination with environmental remediation engineers. The services will include conceptual design through project delivery: conceptual design, schematic design, design development, complete construction documents for permitting, bid / award, construction administration, and closeout.

Regular

11/1/2028

41706-16/17

Airport

Current Approved Amount

$150,000

Increase Amount Requested

$100,000

New Total Amount Requested

$250,00

San Francisco International Airport (SFO) will be conducting a competitive solicitation to select a Contractor(s) to perform laboratory analyses at their off-site facilities. Samples will be collected by SFO City and County of San Francisco (CCSF) industrial hygienists as mandated to comply with federal, state and local regulations. Typical analyses to be performed are for asbestos, lead, and particulate samples to identify and quantify the results in reports provided to SFO. Collecting the samples will not be a part of the work conducted by the Contractor.

Regular

12/31/2026

 

 

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

34437-20/21

Human Services

Current Approved Amount

$100,000

Increase Amount Requested

$200,000

New Total Amount Requested

$300,000

Contract is for a qualified racial equity training consultant for the agency’s executive leadership and program directors. The contract consultant will provide racial equity coaching and leadership development support to help HSA’s leadership teams have critical conversations about racial equity within the organization and their respective programs, reflect upon and develop strategies for leading with equity, and take action.

Modification

6/30/2024

49137-14/15

Public Health

 

Current Approved Amount

$169,698,074

Increase Amount Requested

$50,000,000

New Total Amount Requested

$169,748,074

Contractors will provide San Francisco General Hospital (SFGH) and Laguna Honda Hospital (LHH) a continuous, reliable source of intermittent, supplemental, and travel nursing personnel during high patient census, high acuity, unexpected staff illnesses and/or vacations, and to meet State nurse-to-patient staffing ratio requirements. In addition, SFGH is scheduled to transition to a new acute care facility in December of 2015. In order for that transition to be successful, the current staff will require training on the new equipment, technology, patient flow and workflow processes. Supplemental contract nurses and ancillary personnel will be necessary to provide surge capacity in order to backfill SFGH staff while they attend training sessions and scheduled “day-in-the-life” training simulations.

Modification

7/30/2025

 

 

Recommendation:

Adopt the report.  Approve the request for proposed Personal Services Contract; Notify the Office of the Controller and the Office of Contract Administration.

 

CONSENT AGENDA

 

All matters on the Consent Agenda considered by the Civil Service Commission will be acted upon by a single vote of the Commission.  There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Consent Agenda and considered as a separate item.  Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Consent Agenda.

 

(8)

Appeal by Kevin Jackson of the Decision of the Executive Officer to Administratively Close his Appeal of the Human Resources Director’s Decision to Amend the Substitution Language for the 3434 Arborist Technician Job Classification.  (File No. 0300-19-1) – Action Item

 

 

 

 

Recommendation:

Postpone to the meeting of November 1, 2021, at the request of the appellant.

 

REGULAR AGENDA

 

Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting.

 

(9)

Appeal by Local 798 of Minimum Qualifications for H050 Assistant Chief.
(File No. 0162-21-4) – Action Item

 

 

 

 

Recommendation:

Deny the appeal and adopt the report.

 

 

 

(10)

Appeal of Human Resources Director’s determination of insufficient evidence to sustain allegations of discrimination filed by Elvis Silot, EEO File No. 3696.  (File No. 0124-21-6) – Action Item

 

 

 

 

October 4, 2021:

Postpone to the meeting of October 18, 2021, at the request of the appellant.

 

 

 

 

Recommendation:

Deny the appeal and uphold the Human Resources Director’s determination.

 

SEPARATIONS AGENDA

 

(11)

 

Request for a Hearing by Patrick Quinn of His Future Employment Restrictions as a 7355 Truck Driver, San Francisco Public Works.  (File No. 0108-20-7) – Action Item

 

 

 

Recommendation:

Uphold the Department’s decision to restrict the future employment of Patrick Quinn with the City and County of San Francisco, and deny the appeal.

 

(12)

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS

 

 

 

(13)

ADJOURNMENT