CALL TO ORDER

2:00 p.m.

ROLL CALL

President Jacqueline P. Minor

Present

Vice President Kate Favetti

Present

Commissioner Douglas S. Chan

Present

Commissioner F. X. Crowley

Present

Commissioner Elizabeth Salveson

Present

President Jacqueline Minor presided.

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA (Item No. 2)

Brenda Barros, currently a DSW (Disaster Service Worker) from the Department of Public Health, is concerned that UCSF staff continues to perform the work in the Vac Call Center while City employees could be performing this work. She stated this is a violation of the contract.

APPROVAL OF MINUTES (Item No. 3)

Regular Meeting of August 16, 2021 – 2:00 p.m.

Action:

Adopted the minutes. (Vote of 5 to 0)

ANNOUNCEMENTS (Item No. 4)

None.

HUMAN RESOURCES DIRECTOR’S REPORT (Item No. 5)

None.

EXECUTIVE OFFICER’S REPORT (Item No. 6)

Sandra Eng, Executive Officer, informed the Commissioners of emergency contracts that were unable to obtain Commission approval during the start of the Shelter Order due to policy bodies inability to meet between March 17, 2020 – mid May 2020 will be requesting Commission consideration and approval at a future meeting for transparency and public comment.

0155-21-8

Review of Request for Approval of Proposed Personal Services Contracts.
(Item No. 7)

PCS

Department

Amount

Type of Service

Type of Approval

Duration

48203-20/21

Airport

$5,000,000.00

To operate as an international port of entry, San Francisco International Airport ("SFO" or "Airport") requires the services of the United States Customs and Border Protection (“CBP”), a division of the Department of Homeland Security, for inspection services. CBP is charged with regulating and facilitating international trade, collecting import duties, and enforcing U.S. regulations including trade, customs, and immigration.

Regular

12/31/2026

49504-20/21

Children, Youth & Their Families

$1,500,000

The Department of Children, Youth and Their Families wishes to provide its staff with content-specific training and engagement in organizational and staff development efforts that increases their ability to understand and address the needs of the City’s children, youth and families and the nonprofit agencies we fund to serve them. Potential trainings under consideration include racial equity, trauma informed systems and Results Based Accountability. Potential organizational and staff development efforts may include assistance with the department's implementation of the Office of Racial Equity’s racial equity action planning process as well as other efforts designed to engage staff for the purposes of organizational improvement. The department will regularly assess staff training and organizational development needs throughout the course of our funding cycle and when deemed necessary will bring in content area experts to work with staff. General professional development opportunities in subjects currently offered by the Department of Human Resources will not be considered under this request; the department will continue to utilize the City's services in these circumstances.

Regular

6/30/2026

11945-20/21

City Administrator

$10,000,000

The Office of Contract Administration (OCA), on behalf of all City departments, hereby requests that the Civil Service Commission (CSC) grant Continuing Approval for three narrowly defined categories pertaining to proprietary software and equipment. These three categories are: (1) Proprietary Cloud Based Software, (2) Proprietary Software Support and (3) Proprietary Equipment Installation and maintenance. Each of these three categories is narrowly defined in the attached memorandum titled “Definitions for Continuing Approval of Prop Software and Equipment”.
If a contract qualifies for one of these three categories, the department may elect to use this Continuing Approval in lieu of obtaining its own approval. In so doing, the department shall be required to report its election when submitting its contract for OCA review. Upon reporting its election when submitting its contract, all applicable unions shall be immediately notified of said election by email. Additionally, OCA shall produce a report such elections on a quarterly basis to CSC or, upon request, on a more frequent basis. Specifically, OCA will report the Department Name, Contract ID, Supplier ID, Contract Amount, Service Type and Contract End Date.
PLEASE SEE CONTINUATION OF THIS RESPONSE ON MEMORANDM ATTACHED

Continuous

6/30/2026

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

44642-21/22

Environment

$1,000,000

In response legislation SB 458 & AB 54 , the program aims to increase the convenience of recycling of California Redemption Value (CRV) beverage containers, and return the associated CRV deposit value to CCSF consumers. The program will deploy a mobile recycling system utilizing individually identified bags and electronic payment within 72 hours.

This program requires the existence and ongoing operation of a certified CRV recycling center, in accordance with CalRecycle regulations. Our Planet Recycling (OPR) is the only certified recycling center in CCSF and has agreed to operate during the program time period up to June 2025.

State funds from CalRecycle are the sole source of funds utilized in the project.

Regular

6/30/2025

47203-21/22

Environment

$200,000

Assist Environment Staff in providing assessment, training, and coaching on racial equity to support the department's racial equity initiative.

Regular

6/30/2025

47090-20/21

Human Resources

$12,525,000

Provide Workers’ Compensation medical bill review, utilization review, and medical case management services on a case-by-case basis for the City & County of San Francisco and San Francisco Municipal Transportation Authority’s self-insured Workers’ Compensation programs.

Regular

6/30/2030

47158-20/21

Police

$400,000

The Veterinarian will provide routine and emergency medical care for upto twenty horses assigned to the San Francisco Police Department's (SFPD) Mounted Unit. Services will include, but not be limited to, approximately 15 visits per year and pre-purchase horse examinations.

Regular

6/30/2026

43786-20/21

Public Library

$289,661

Provide support (via in person, phone, or email), and training to SFPL staff to ensure proper usage of operating system, equipment and parts.
Provide quarterly routine and preventive maintenance review and report of the automated materials handling systems and associated equipment.

Each maintenance review shall include the following services: 

Inspection and health check 

Adjustment of parts 

Replacement of wearing parts 

System optimization 

Check of controls system 

Review of the spare parts inventory 

Service report 

Regular

8/31/2025

41601-20/21

Public Utilities Commission

$5,000,000

The contractor will remove and dewater grit from digesters. The contractor is then responsible for transportation and disposal of this material.

Regular

9/14/2026

41365-20/21

Public Works

$17,000,000

Public Works is seeking a qualified Architectural and Engineering (A/E) Team led by an Executive Architect to provide architectural, engineering, and related services to design a new Fire Training Facility for the San Francisco Fire Department (SFFD). The project will relocate the SFFD’s existing training sites to a single site located at 1236 Carroll Avenue, San Francisco, CA 94124.

Regular

12/1/2028

46837-21/22

Department of Technology

$4,500,000

VMware Technical Account Managers and Engineers will assist City Staff in implementing VMware Server Virtualization software products and work with City Staff to maximize the efficiency and utilization of VMware Products. These services require technical expertise and knowledge of proprietary VMware software products that City Staff do not have. Engineering services may be utilized on a project basis, as needed. Technical Account Managers are assigned to specific Departments to work with City Engineers. Department of Technology is submitting this Request for Citywide Services as part of a new Enterprise License Agreement which will be available for use by all City Departments.

Regula

12/31/2024

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

47124-15/16

Airport

Current Approved Amount

$85,000,000

Increase Amount Requested

$0

New Total Amount Requested

$85,000,000

Project Management Support Services (PMSS) and Design-Build (DB) service teams with airport design and management expertise are required to manage the design and construction of the Superbay Hangar Fire Protection System Replacement Project (Project). Services to be provided include project controls, scheduling, document control, design management, contracts management, architectural and engineering design services, and construction of the Project. This Project will address the currently nonfunctional fire suppression systems through full system replacement within the hangar and system components auxiliary to the hangar, including the existing fire suppression pump house, storage tanks, and new utilities infrastructure required to support the new fire suppression system and meet National Fire Protection Association (NFPA) requirements.

Modification

9/30/2022

47099-20/21

Municipal Transportation Agency

Current Approved Amount

$4,875,000

Increase Amount Requested

$4,900,000

New Total Amount Requested

$9,775,000

Selected contractors will provide specialized, as-needed services to engage the public on transportation projects. This will include services such as, designing strategies and approaches that enable diverse, culturally competent public participation, arranging public events and meetings, facilitating focus groups, and compiling noes and records for follow-up and documentation; while conforming to The San Francisco Municipal Transportation Agency’s (SFMTA) established standards for conducting public outreach and engagement on its capital projects and programs.

Modification

6/30/2027

42463-19/20

Police

Current Approved Amount

$150,000

Increase Amount Requested

$325,000

New Total Amount Requested

$500,000

Marine 10 is a 2009 44' Mooseboat aluminum catamaran response vessel operated by the San Francisco Police Department(SFPD)Marine Unit. Marine 10 has accumulated approximately 2300 hours on the current Cummins QSC 8.3L Marine Diesel engines. These engines have been plagued with reliability issues necessitating replacement with a more durable propulsion system. Marine 10 is expected to be able to operate a minimum of 600 hours annually while operating at 75%-85% of throttle for 80%-90% of these operational hours.

Scope Change:

We now have a more accurate and complex added scope of work that will include retrofitting the swim ladder, relocating the tow reel and replacing the plastic deck hatches with metal ones.

Modification

1/31/2023

33742-17/18

Public Works

Current Approved Amount

$96,000

Increase Amount Requested

$41,000

New Total Amount Requested

$137,000

Provide consulting services in support of a strategic initiative surrounding employee engagement and workplace satisfaction. Consultant will design, develop, and administer all aspects of a workplace culture survey for San Francisco Public Works employees with the objective of detecting overall employee satisfaction while achieving a high employee participation rate. Consultant will use survey response data to produce a concise, comprehensive executive summary of findings along with an analysis to assist Department in seeking additional information and feedback for potential improvement actions.

Modification

12/31/2023

46130-20/21

Public Health

Current Approved Amount

$1,000,000

Increase Amount Requested

$4,000,000

New Total Amount Requested

$5,000,000

Contractor(s) will provide expert resources such as epidemiologists, Senior Epidemiologists, Analysts and Senior Analysts in the area of Contract Tracing. Contractor(s) will assist the Department in training, data modeling, strategic planning, program development and program evaluation specific to contact tracing.

Modification

7/31/2023

41289-16/17

Public Health

Current Approved Amount

$5,000,000

Increase Amount Requested

$0

New Total Amount Requested

$5,00,000

The contractors(s) will provide access to a variety of online applications such as Health Information Exchanges which collect, store, benchmark clinical outcomes, share data between providers, and provide online educational and or reference resources to the Department of Public Health.

Modification

12/31/2026

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

36961-17/18

Public Utilities Commission

Current Approved Amount

$500,000

Increase Amount Requested

$0

New Total Amount Requested

$500,000

The San Francisco Public Utilities Commission (SFPUC), as an owner, operator and user of the Bulk Electric System is subject to North American Electric Reliability Corporation (NERC) and Regional Reliability Standards. One such requirement is that the SFPUC needs the services of a California Independent System Operator (CAISO) to serve as Hetch Hetchy Water & Power’s (HHWP) Planning Coordinator. The California Independent System Operator (CAISO) is the sole source available to provide these regulatory required services. Under the proposed agreement HHWP would pay the CAISO an annual service fee for being its Planning Coordinator and providing Planning Coordinator services consistent with the applicable NERC Reliability Standards.

Modification

11/10/2031

Speakers:

Sailaja Kurella and Taraneh Moayed, Office of the City Administrator spoke on PSC #11945-20/21.

Kevin Drew, Environment spoke on PSC #44642-21/22.

Christina Brusaca, Department of Human Resources spoke on
PSC #47090-20/21.

Shawndrea Hill, Public Utilities Commission spoke on PSC #36961-17/18.

Action:

1. PSC #11945-20/21 was approved; directed the department to submit quarterly reports and to include union notifications. (Vote of 5 to 0)

2. PSC #44642-21/22 was approved. (Vote of 5 to 0)

3. PSC #47090-20/21 was approved with the condition to report back to the Commission in four (4) years, by August 2025. (Vote of 5 to 0)

4. PSC # 36961-17/18 was approved with the condition to report back to the Commission in five (5) years, by September 2026. (Vote of 5 to 0)

5. Adopted the report.  Approved the remaining request for proposed Personal Services Contract; Notify the Office of the Controller and the Office of Contract Administration. (Vote of 5 to o)

0150-21-1

Annual Report on the City and County of San Francisco Pre-Employment Conviction History Program for Fiscal Year 2020 – 2021. (Item No. 8)

Public Comment:

Brenda Barros

Cheryl Thornton, SEIU Shop Steward

Action:

Adopted the report. (Vote of 5 to 0)

0151-21-1

Annual Report on Certification of Eligibles – Entry and Promotion – Uniformed Ranks of Fire, Police and Sheriff. (Item No. 9)

Speaker:

Dave Johnson, Department of Human Resources

Action:

The Civil Service Commission adopted the report and requested to review the CSC Rules to remove duplicative section, so it is streamlined.  Report back on voluntary or involuntary separations and to include this matter in future reports. (Vote of 5 to 0)

0152-21

Report on Provisional Appointments.  (Item No. 10)

Public Comment:

Brenda Barros

Cheryl Thornton, SEIU Shop Steward

Action:

Adopted the report. (Vote of 5 to 0)

0153-21-1

Report on Position-Based Testing Program.  (Item No. 11)

Speaker:

Anna Biasbas, Department of Human Resources

Stephanie Mayorga-Tipton, Department of Human Resources

Public Comment:

Cheryl Thornton

Brenda Barros

Action:

Adopted the report. (Vote of 5 to 0)

SPECIAL ORDER OF BUSINESS – 3:45 P.M.

0154-21-1

Findings and Recommendations of William B. Gould IV Regarding the Review of City Equal Employment Opportunity Practices, Policies, and Procedures.
(Item No. 12)

Speakers:

Professor William B. Gould IV

Carol Isen, Department of Human Resources

Amalia Martinez, Department of Human Resources

Ardis Graham, Department of Human Resources

Paul Zarefsky, Deputy City Attorney

Public Comment:

Cheryl Thornton

Brenda Barros

Veronica Tunucci

Action:

No action taken; item continued for further consideration.  President Minor requested that Director Isen update the Commission in sixty (60) days on its response plan, the Controller’s workflow analysis, and the status of negotiations with the unions regarding the selection of remedy and the arbitrator being authorized to award damages.  Discussions will continue on December 6, 2021.

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS (Item No. 13)

Commissioner Favetti requested a report at a future meeting regarding the continuous testing and its progress.

ADJOURNMENT (Item No. 14)

5:43 p.m.