Civil Service Commission - November 4, 2019 - Agenda
AGENDA
Regular Meeting
November 4, 2019
2:00 p.m.
ROOM 400, CITY HALL
1 Dr. Carlton B. Goodlett Place
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A request to hear an item after 5:00 p.m. should be directed to the Executive |
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CALL TO ORDER & ROLL CALL |
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA |
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APPROVAL OF MINUTES |
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ANNOUNCEMENTS |
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HUMAN RESOURCES DIRECTOR’S REPORT |
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EXECUTIVE OFFICER’S REPORT |
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RATIFICATION AGENDA |
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REGULAR AGENDA |
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COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
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ADJOURNMENT |
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NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES
A.Commission Office
The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. The telephone number is (415) 252-3247. The fax number is (415) 252-3260. The email address is civilservice@sfgov.org and the web address is www.sfgov.org/civilservice/. Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.
B.Policy Requiring Written Reports
It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.
C. Policy on Written Submissions by Appellants
All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2-inch X 11-inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.
D.Policy on Materials being Considered by the Commission
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting on the Civil Service Commission’s website at www.sfgov.org/CivilService, and in its office located at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials will be available for public inspection at the Civil Service Commission’s during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).
E.Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement
A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.
A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied. Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.
F.Policy and Procedure on Hearing Items Out of Order
Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.
G.Procedure for Commission Hearings
All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.
If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes. Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record.
For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.
For items on the Separations Agenda, presentation by the department followed by the employee or employee’s representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission.
Each presentation shall conform to the following:
- Opening summary of case (brief overview);
- Discussion of evidence;
- Corroborating witnesses, if necessary; and
- Closing remarks.
The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.
H.Policy on Audio Recording of Commission Meetings
As provided in the San Francisco Sunshine Ordinance, all Commission meetings are audio recorded in digital form. These audio recordings of open sessions are available starting on the day after the Commission meeting on the Civil Service Commission website at www.sfgov.org/civilservice/.
I.Speaking before the Civil Service Commission
Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the time the item is heard. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting. Maximum time will be three (3) minutes. A subsequent comment after the three (3) minute period is limited to one (1) minute. The timer shall be in operation during public comment. Upon any specific request by a Commissioner, time may be extended.
J.Public Comment and Due Process
During general public comment, members of the public sometimes wish to address the Civil Service Commission regarding matters that may come before the Commission in its capacity as an adjudicative body.The Commission does not restrict this use of general public comment.To protect the due process rights of parties to its adjudicative proceedings, however, the Commission will not consider, in connection with any adjudicative proceeding, statements made during general public comment.If members of the public have information that they believe to be relevant to a mater that will come before the Commission in its adjudicative capacity, they may wish to address the Commission during the public comment portion of that adjudicative proceeding.The Commission will not consider public comment in connection with an adjudicative proceeding without providing the parties an opportunity to respond.
K.Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings
The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Information on Disability Access
The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area. City Hall is wheelchair accessible. The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall. Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call (415) 923-6142. Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.
The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.
Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility. In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City to accommodate these individuals.
Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Victor Young, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfgov.org/bdsupvrs/sunshine.
San Francisco Lobbyist Ordinance
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA 94102, telephone (415) 252-3100, fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.
City and County of San Francisco
Civil Service Commission
Agenda for Regular Meeting
November 4, 2019
2:00 p.m.
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ITEM NO. |
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(1) |
CALL TO ORDER AND ROLL CALL |
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President Elizabeth Salveson |
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Vice President Kate Favetti |
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Commissioner Douglas S. Chan |
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Commissioner F. X. Crowley |
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Commissioner Jacqueline P. Minor |
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(2) |
REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA |
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(3) |
APPROVAL OF MINUTES - Action Item |
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Regular Meeting of October 21, 2019 |
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Recommendation: |
Adopt the minutes. |
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(4) |
ANNOUNCEMENTS |
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Announcement of changes to the agenda. |
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Other announcements. |
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(5) |
HUMAN RESOURCES DIRECTOR’S REPORT |
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(6) |
EXECUTIVE OFFICER’S REPORT |
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RATIFICATION AGENDA |
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All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda. |
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(7) |
Review of Request for Approval of Proposed Personal Services Contracts. (File No. 0268-19-8) – Action Item |
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PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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44356-19/20 |
Airport |
$2,000,000 |
Complete integrated parking access revenue control system (PARCS) support and maintenance for both hardware and software at the San Francisco International Airport (Airport) public and employee parking facilities.Contractor shall provide all labor, materials, spare parts, software, testing equipment, tools, etc.necessary to perform technical maintenance services for all PARCS equipment and software. |
Regular |
11/30/2023 |
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45625-19/20 |
Public Health |
$1,500,000 |
Contractor will evaluate the Fuerte (“Strong”) program, a school-based mental and physical health prevention program developed to support acculturation and provide access to behavioral health services for newcomer Latinx youth in San Francisco. The program’s curriculum was developed by a collaboration among University of California at San Francisco (UCSF) pediatricians and psychologists from UCSF Child and Adolescent Services (CAS) at Zuckerberg San Francisco General (ZSFG) Hospital and Trauma Center, the San Francisco Unified School District (SFUSD), and Department of Public Health Behavioral Health Services over the past three years, during which time UCSF provided its services at no cost. Under this PSC, the contractor, UCSF, will conduct a 5-year, rigorous research evaluation, including a randomized control trial of Fuerte to establish the efficacy of the program; a mixed-method qualitative and quantitative evaluation to adapt the Fuerte curriculum to other immigrant populations and a dissemination plan to train other providers across California and to disseminate the curriculum free of cost, so more immigrant groups across the state may benefit from the program. The Fuerte program is the intellectual property of the residents, postdocs, and faculty of the USF who developed it, and copyrighted through the University of California Regents. Delivery, reproduction, and performance of these programs can only be done under the coordination of UCSF and UCSF certified trainers. Copies of the program’s manual are only available through UCSF faculty or affiliated staff. |
Regular |
10/31/2024 |
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PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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47154-19/20 |
Public Utilities Commission |
$2,200,000 |
Contractor will provide all personal gas detection/monitoring equipment, repairs/replacement parts and consumable supplies for a period of 48 Months. This will include continuous monitoring, reports for regulatory & OSHA compliance, initial training, and equipment upgrades. This service will assure SFPUC Wastewater Enterprise personal gas safety procedures and protocol meet industry standards for monitoring gas hazards, maintaining gas detection equipment, and managing the gas conditions that all SFPUC Wastewater personnel are exposed in all working conditions. Services include:
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Regular |
9/30/2023 |
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47493-19/20 |
Public Utilities Commission |
$400,000 |
An independent analysis and review of revenue, costs of service, and rates for the electric utilities under the jurisdiction of the San Francisco Public Utilities Commission (SFPUC). Contract work consists of development of annual revenue requirement for electric service, allocation of the annual revenue requirement to retail classes of service based on their respective service requirements, and development of schedules of electric rates to recover allocated costs from each retail customer class. |
Regular |
12/31/2021 |
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47899-19/20 |
Public Utilities Commission |
$2,400,000 |
Electric testing and wiring of new electric medium voltage metal-clad switchgear to serve new public/private housing redevelopment at Potrero and Sunnydale Housing Projects, as well as new projects at Candlestick Point and other locations around San Francisco. This contract is for the acquisition of six medium voltage metal-clad switchgears with estimated testing and wiring costs of $10,000 per switchgear or $60,000 for the entire contract. |
Regular |
12/31/2022 |
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PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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49279-17/18 |
Public Health |
Current Approved Amount $25,590,000 Increase Amount Requested $1,960,000 New Total Amount Requested $27,550,000 |
The work performed under this PSC will include programs for peers, who are behavioral health clients with lived experience of mental illness and the mental health treatment system who perform specific peer-based activities for other clients in the behavioral health system, including: (1) Peer Health and Advocacy services, which works to support peers/consumers of mental health services and their families by offering a wide array of services such as peer education and support programs, community awareness presentations, and trainings for service providers and clients; these programs seek to improve health outcomes, reduce the stigma associated with behavioral or mental health conditions, and advocate on behalf of these populations; (2) Community Drop-In Services, which provide drop-in and resource support service centers throughout the City in order to offer multiple entry points and allow easy access to services; peer and clinical staff connect with clients and link them to behavioral/mental health services; services include case management, support groups, socialization events, employment services, and access to the arts; activities are offered to build social connection with other participants and natural support systems; (3) Fiscal Intermediary Services for Peer Employment, which will provide subcontractor, bookkeeping and limited personnel management services for several Peer-to-Peer projects in the Peer-to-Peer Services Systems, which is comprised of several peer programs managed by Department Civil Service staff, with a small portion of the programs staffed by peer counselors.
Scope Change: Modification #1 will add the Wellness In the Streets (WITS) program, funded by State Mental Health Services Act funds, which was recently solicited under a Requests For Proposals. WITS will create peer-based mental health teams who will work directly on the streets to increase unhoused individuals’ successful recovery. It will target adults and older adult residents who are homeless and do not typically access behavioral health services, despite experiencing behavioral health needs. |
Modification |
6/30/2024 |
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33850-18/19 |
Economic and Workforce Development |
Current Approved Amount $100,000 Increase Amount Requested $100,000 New Total Amount Requested $200,000 |
The Office of Economic and Workforce Development (OEWD) is seeking authorization to select consultants to provide legal advice to small businesses and individuals, regarding the laws and regulations generally applicable to participation in San Francisco’s Equity Program (San Francisco Police Code section 1604). Providers must demonstrate familiarity with the local, state, and federal laws and regulations and the knowledge and experience to provide one-on-one consultation, and to develop educational materials to cover, but not be limited to, the following general categories: license and permitting, banking, compliance audits, zoning, and tax and compliance. |
Modification |
1/13/2023 |
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Recommendation: |
Adopt the report. Approve the request for proposed Personal Services Contracts; Notify the Office of the Controller and the Office of Contract Administration. |
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REGULAR AGENDA |
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Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, |
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(8) |
Review of the Request for Approval of Proposed Personal Services Contract Number 40166-17/18 –with the Office of the Mayor. (File No. 0281-19-8) – Action Item |
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PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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40166-17/18 |
Mayor |
Current Approved Amount $550,000 Increase Amount Requested $276,000 New Total Amount Requested $826,000 |
To provide state legislative representation, to advocate on behalf of the City and Departments on legislative and regulatory matters, to assist with the implementation of the City's State Legislative Agenda, and to keep the Mayor's Office up-to-date with relevant information about State government activities. As a City and County, San Francisco is affected by a broad range of issues across many disciplines and departments. The City's state legislative representatives should possess the experience and knowledge to work in a broad array of policy topics included, but not limited to economic development, health care, public safety, human services, housing, environment, transportation, education and community development. |
Modification |
10/31/2020 |
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October 21, 2019: |
Adopted the report and approved the remaining request for proposed Personal Services Contracts; Notify the Office of the Controller and the Office of Contract Administration. |
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Note: |
Although the PSC was approved at the previous meeting of October 21, 2019, the agenda included errors in the PSC# and department name. In abundance of caution, this PSC #40166-17/18 is posted again for public view and comment. |
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Recommendation: |
Adopt the report. |
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(9) |
Review of the Request for Approval of Proposed Personal Services Contract Number 45683-19/20 – Omit Posting with the Department of Public Works. (File No. 0280-19-8) – Action Item |
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Recommendation: |
Adopt the report. |
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(10) |
Appeal by Angela Long, IFPTE Local 21 on the Decision to Change the Minimum Qualifications of the Forensic Toxicologist Classification Series 2403, 2456, 2457, and 2558. (File No. 0221-19-2) – Action Item |
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October 21, 2019: |
Postpone at the request of IFPTE Local 21. |
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Recommendation: |
Deny Angela Long, Local 21 appeal and adopt the report. |
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(11) |
Appeal by Tammy Higgason of the Management Test Battery Examination for PBT-0931-096658. (File No. 0176-19-4) – Action Item |
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October 7, 2019: |
Postponed to November 4, 2019 by mutual agreement between the appellant and the Department of Human Resources.. |
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Recommendation: |
Adopt the report. |
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(12) |
Report on the Process, Procedures and Criteria for the Executive Officer, Civil Service Commission Recruitment. (File No. 0282-19-1) – Discussion and Possible Action Item |
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Recommendation: |
Adopt the report. |
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(13) |
COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
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(14) |
ADJOURNMENT – IN MEMORY OF BUCK DELVENTHAL |
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