Civil Service Commission - October 7, 2019 - Agenda
AGENDA
Regular Meeting
October 7, 2019
2:00 p.m.
ROOM 400, CITY HALL
1 Dr. Carlton B. Goodlett Place
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A request to hear an item after 5:00 p.m. should be directed to the Executive |
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CALL TO ORDER & ROLL CALL |
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA |
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APPROVAL OF MINUTES |
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ANNOUNCEMENTS |
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HUMAN RESOURCES DIRECTOR’S REPORT |
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EXECUTIVE OFFICER’S REPORT |
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RATIFICATION AGENDA |
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CONSENT AGENDA |
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REGULAR AGENDA |
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COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
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ADJOURNMENT |
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NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES
A. Commission Office
The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. The telephone number is (415) 252-3247. The fax number is (415) 252-3260. The email address is civilservice@sfgov.org and the web address is www.sfgov.org/civilservice/. Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.
B. Policy Requiring Written Reports
It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.
C. Policy on Written Submissions by Appellants
All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2-inch X 11-inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.
D. Policy on Materials being Considered by the Commission
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting on the Civil Service Commission’s website at www.sfgov.org/CivilService, and in its office located at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials will be available for public inspection at the Civil Service Commission’s during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).
E. Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement
A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.
A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied. Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.
F. Policy and Procedure on Hearing Items Out of Order
Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.
G. Procedure for Commission Hearings
All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.
If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes. Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record.
For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.
For items on the Separations Agenda, presentation by the department followed by the employee or employee’s representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission.
Each presentation shall conform to the following:
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Opening summary of case (brief overview);
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Discussion of evidence;
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Corroborating witnesses, if necessary; and
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Closing remarks.
The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.
- Policy on Audio Recording of Commission Meetings
As provided in the San Francisco Sunshine Ordinance, all Commission meetings are audio recorded in digital form. These audio recordings of open sessions are available starting on the day after the Commission meeting on the Civil Service Commission website at www.sfgov.org/civilservice/.
I. Speaking before the Civil Service Commission
Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the time the item is heard. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting. Maximum time will be three (3) minutes. A subsequent comment after the three (3) minute period is limited to one (1) minute. The timer shall be in operation during public comment. Upon any specific request by a Commissioner, time may be extended.
J. Public Comment and Due Process
During general public comment, members of the public sometimes wish to address the Civil Service Commission regarding matters that may come before the Commission in its capacity as an adjudicative body. The Commission does not restrict this use of general public comment. To protect the due process rights of parties to its adjudicative proceedings, however, the Commission will not consider, in connection with any adjudicative proceeding, statements made during general public comment. If members of the public have information that they believe to be relevant to a mater that will come before the Commission in its adjudicative capacity, they may wish to address the Commission during the public comment portion of that adjudicative proceeding. The Commission will not consider public comment in connection with an adjudicative proceeding without providing the parties an opportunity to respond.
K. Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings
The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Information on Disability Access
The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area. City Hall is wheelchair accessible. The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall. Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call (415) 923-6142. Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.
The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.
Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility. In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City to accommodate these individuals.
Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Victor Young, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfgov.org/bdsupvrs/sunshine.
San Francisco Lobbyist Ordinance
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA 94102, telephone (415) 252-3100, fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.
City and County of San Francisco
Civil Service Commission
Agenda for Regular Meeting
October 7, 2019
2:00 p.m.
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ITEM NO. |
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(1) |
CALL TO ORDER AND ROLL CALL |
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President Elizabeth Salveson |
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Vice President Kate Favetti |
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Commissioner Douglas S. Chan |
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Commissioner F. X. Crowley |
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Commissioner Jacqueline P. Minor |
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(2) |
REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA |
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(3) |
APPROVAL OF MINUTES - Action Item |
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Regular Meeting of September 16, 2019 |
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Recommendation: |
Adopt the minutes. |
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(4) |
ANNOUNCEMENTS |
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Announcement of changes to the agenda. |
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Other announcements. |
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(5) |
HUMAN RESOURCES DIRECTOR’S REPORT |
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(6) |
EXECUTIVE OFFICER’S REPORT |
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RATIFICATION AGENDA |
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All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda. |
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(7) |
Review of Request for Approval of Proposed Personal Services Contracts. (File No. 0251-19-8) – Action Item |
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PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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46708-18/19 |
Airport |
$6,300,000 |
Contractor shall provide design and construction services for the Building 710 Code Required System Modernization project at San Francisco International Airport (Airport). The project involves assessment of the existing building and infrastructure, the replacement of the building’s mechanical and electrical systems, along with architectural modifications needed to extend the building’s useful life and enhance functionality for use by multiple tenants. |
Regular |
12/31/2023 |
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49733-19/20 |
Controller |
$5,000,000 |
Provide municipal financing advisory services to Office of Public Finance and other Controller’s Office and City department staff in the following areas: general obligation bonds, certificates of participation, lease revenue bonds, Mello-Roos special tax bonds, tax allocation bonds, revenue bonds, tax-exempt commercial paper, special tax and fiscal consulting, and other forms of municipal financing. |
Regular |
9/30/2024 |
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45169-19/20 |
Public Works |
$1,000,000 |
The primary scope of service will include specialized or untried equipment for evaluation, and conduct special cleaning services above or outside of the Bureau’s routine operating responsibilities, and/or conducting pilot cleaning programs that affect both public and private properties. Such specialized equipment shall include steam-cleaning, power-washing, gum removal, hazardous/human/animal waste removal equipment for the purpose of maintaining the City’s sidewalks, curbs, gutters, and roadways. Supporting services, not to exceed 10% in services for the duration of the contract, may include the ability to organize community support, prepare educational or outreach materials, assist in developing and conducting outreach and education efforts, conduct neighborhood cleaning projects, organize community interest in establishment of Business Neighborhood Improvement Districts (BID/NID), and/or survey public opinion or conduct focus groups. Services may also include steam cleaning or power washing. |
Regular |
9/29/2024 |
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47662-19/20 |
Police |
$420,000 |
The contractor will provide factory trained technicians to manage print services for 175 Hewlett Packard (HP) printers and 4 HP plotters for the San Francisco Police Department (SFPD) at 32 City locations. The contractor will provide timely services, parts, toner, toner cartridge recycling and printer utilization reports for 6 different HP models. |
Regular |
3/31/2023 |
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PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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40356-19/20 |
Public Utilities Commission |
$1,050,000 |
This contract entails the removal of water treatment sludge or residuals from SFPUC’s two water treatment plants – Harry Tracy and Sunol Valley water treatment plants (HTWTP and SVWTP). The contract provides for removal, hauling, and disposal and/or recycling of alum and ferric sludge (residuals) from the two plants. Approximately 2,000 tons of sludge is anticipated from SVWTP annually and approximately 250 tons of sludge is anticipated from HTWTP annually. Sludge removal from SVWTP is expected to be done twice a year from the plant’s lagoons. Harry Tracy uses a dewatering process at the treatment plant and the dewatered ferric chloride sludge removal will be done throughout the year, with an estimated average of one load every two weeks. Removal may be required on holidays and weekends based on the amount of residual generated in the peak winter season, which may result in a removal of two to three loads per week. |
Regular |
12/14/2021 |
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42574-19/20 |
Technology |
$300,000 |
CCSF is interested in establishing an interface between Level II’s Message switching software called MAGUS and the City’s Justice Tracking Information Systems, JUSTIS, system. JUSTIS is incorporated in an Oracle database, and LTI MAGUS will use the Oracle Java Database Connectivity, JDBC, driver supplied by San Francisco Police Department, SFPD, to establish a connection with JUSTIS. LTI MAGUS currently has over 120, Computer Aided Bay-Area Law Enforcement, CABLE, masks, which submit transactions to the SFPD CABLE system. Upon submitting the transaction to JUSTIS, LTI MAGUS will format the transaction as a Structured Query Language, SQL, statements specified by SFPD. Upon receiving the result(s) in Extensible Markup Language, XML, from JUSTIS for the submitted transaction, LTI MAGUS will format the information into a textual report close to the same (if not the same) format currently being returned from CABLE for the same transaction. |
Regular |
12/31/2021 |
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46060-19/20 |
Public Works |
$12,000,000 |
Consultants will perform highly specialized professional land surveying work, such as topographic, boundary and construction surveys, photogrammetric work, laser 3D scanner field and office assistance and training, AutoCAD (Computer-Aided Design) Civil 3D drafting, help with special projects (monumentation, Geographic Information System Mapping, GPS network, etc.). We anticipated awarding up to 4 as-needed contracts, each not to exceed 5 years. |
Regular |
12/31/2025 |
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44496-19/20 |
Public Utilities Commission |
$750,000 |
The proposed work are tunnel and geotechnical engineering design, and engineering support during construction for SFPUC’s Kansas and Marin Streets Sewer Improvements Project. This project is proposing a 8-foot diameter tunnel (starting from the intersection of Kansas and Marin Streets, and running approximately 900-feet west towards Lot 31, which is within City Property), launching and receiving shafts, junction structures, and all related site investigation work (i.e. geotechnical and hazardous material). The primary purpose of the project is to increase hydraulic conveyance to alleviate flooding for a susceptible portion of the City. |
Regular |
10/29/2021 |
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46348-19/20 |
Public Utilities Commission |
$120,000 |
To provide preventative maintenance and emergency repair service to Metrohm-manufactured equipment located in SFPUC Drinking Water Laboratory. Equipment includes an Ion Chromatography System and an Auto-titrator. Labor, travel, and parts included. |
Regular |
10/31/2022 |
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PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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47873-19/20 |
Public Utilities Commission |
$41,000,000 |
The scope of this design-build is to hire a qualified design-build team to complete detailed design and construction for Phase 2 of the Bay Corridor Transmission and Distribution (BCTD) Project. BCTD will allow San Francisco Public Utilities Commission (SFPUC) to deliver electrical power to future customers such as the Southeast wastewater treatment plant. DB-129(R) will construct 12kV and 230 kV electrical duct banks. The estimated DB-129(R) cost is $1.5M for professional services and $39.5M for construction. This work may be performed under more than one subsequent Request for Bids. DB-129(R) has the same scope of work as the original DB-129. The DB-129 Request for Qualifications did not result in an adequate number of qualified firms, so is being re-issued with new qualification requirements as DB-129(R). |
Regular |
12/31/2022 |
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31594-18/19 |
City Administrator |
Current Approved Amount $100,000 Increase Amount Requested $170,000 New Total Amount Requested $270,000 |
The contractor may be providing as-needed installation services of fleet telematics (vehicle locator) devices for city vehicles during periods when Central Shops is at full capacity and unable to perform the installation in a timely basis. |
Modification |
6/30/2023 |
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40295-18/19 |
Department of Homelessness and Supportive Housing |
Current Approved Amount $1,499,998 Increase Amount Requested $300,002 New Total Amount Requested $1,800,000 |
The awarded contractor will provide transportation services for homeless adults and families. Transportation services include transporting shelter and Navigation Center users from Access Points or other sites to Shelters and Navigation Centers and back. |
Modification |
6/30/2023 |
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43791-16/17 |
Municipal Transportation Agency |
Current Approved Amount $1,250,000 Increase Amount Requested $2,700,000 New Total Amount Requested $3,950,000 |
The consultant team will provide a detailed feasibility analysis for the development of SFMTA bus yard(s) with updated transit facilities and additional, non-transit uses. The consultant team’s work will include a number of stages. First, the consultant will complete a detailed, current conditions analysis of the subject yard(s) and the function of the yard(s) relative to the entire SFMTA campus of facilities. Second, the consultant will create a specifications document for a newly rebuilt yard. Third, the consultant will prepare a number of detailed development scenarios for non-transit uses. The scenarios will then be refined into final development scenarios, and outreach will be conducted to stakeholders before recommendations are finalized. |
Modification |
11/30/2023 |
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43237-16/17 |
Police |
Current Approved Amount $100,000 Increase Amount Requested $175,000 New Total Amount Requested $275,000 |
Contractors will provide veterinary care for City service dogs primarily with the San Francisco Police Department (SFPD) and possible other City departments such as the San Francisco District Attorney’s Office (SFDA). Currently the SFPD has 12 service dogs and the SFDA has 2 therapy dogs. Services required will include, but will not be limited to, 24 hour emergency care, routine care, medical consultation, surgery and surgery-related care, dental care, injections, vaccinations, prescription medicine and food, radiology and laboratory work. |
Modification |
6/30/2023 |
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43887-14/15 |
Public Health |
Current Approved Amount $1,500,000 Increase Amount Requested $1,080,000 New Total Amount Requested $2,580,000 |
The Contractor (s) will provide American Sign Language (ASL) Interpreters, oral interpreting, relay interpreting and deaf/blind (tactile) interpreting services for clients. The Contractor(s) may also be required to provide two interpreters on call 24/7 via a pager / or mobile phone. Services are for any requesting unit of the Department of Public Health. |
Modification |
6/30/2028 |
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Recommendation: |
Adopt the report. Approve the request for proposed Personal Services Contracts; Notify the Office of the Controller and the Office of Contract Administration. |
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CONSENT AGENDA |
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All matters on the Consent Agenda considered by the Civil Service Commission will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Consent Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Consent Agenda.
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. |
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(8) |
Report of Future Employment Restrictions and Probationary Releases from July 1, 2019 to December 31, 2019. (File No. 0253-19-1) – Action Item |
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Recommendation: |
Adopt the report. |
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(9) |
Report of Expired Exempt Appointments for the period of January 1, 2019 – |
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Recommendation: |
Adopt the report. |
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(10) |
Report of Proportion of Appointments Exempt Under Charter Sections 10.104-1, 2, and 4 through 12 as of June 30, 2019. (File No. 0255-19-1) – Action Item |
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Recommendation: |
Adopt the report. |
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(11) |
Report of Appointments Exempt from Civil Service under Charter Sections 10.104-16 through 10.104-18. (File No. 0256-19-1) – Action Item |
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Recommendation: |
Adopt the report. |
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(12) |
Report on the Certification of the Highest Prevailing Rate of Wages of Commercial Vehicle Loading and Unloading on City Property. (File No. 0257-19-3) – Action Item |
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Recommendation: |
Adopt the report of the Office of Labor Standards Enforcement. |
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REGULAR AGENDA |
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Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, |
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(13) |
Progress Report on PSC #47395-17/18. (File No. 0258-19-8) – Action Item |
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PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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47395-17/18 |
Public Utilities Commission |
$8,000,000 |
The San Francisco Public Utilities Commission (SFPUC) intends to award a $8 million agreement to support SFPUC civil, structural, electrical, process, mechanical engineering staff, and for other specialized engineering services needed to assist in the design and support during construction of a new raw water ozonation system at SFPUC’s Sunol Valley Water Treatment Plant (SVWTP) to address long-term taste and odor issues. Design scope includes new cryogenic oxygen tanks, liquid oxygen vaporizers, ozone generators, ozone injectors, and ozone contractor, an ozone building, an ozone destruct system, electrical power facilities, associated piping/appurtenances, associated automatic controls (I&C), related facilities, and power generation consisting of solar panels atop the Treated Water Reservoir and nearby SVWTP facilities to offset the increased poser load. The Sunol valley power supply and usage will need to be analyzed and upgraded at San Antonio Pump Station and the Calaveras Substation to accommodate the new plant power loads. The contract will also address identified plant process limitations and make modifications to improve the plant reliability. |
Regular |
12/1/2024 |
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September 17, 2018: |
Approved PSC #47395-17/18 with the condition to report back in September of 2019 regarding the progress. |
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Recommendation: |
Adopt the report. |
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((14) |
Progress Report on PSC #48095-17/18. (File No. 0259-19-8) – Action Item |
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PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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48095-17/18 |
Public Utilities Commission |
$20,000,000 |
This as-needed PSC will be made up of four (4) contracts, each at a value of $5 million. Work will consist of specialized and technical as-needed services in the areas of water supply, storage, and transport services; water quality services; water treatment services, wastewater treatment services; power; and division operations and management services for the Hetch Hetchy Water and Power Division of the SFPUC Water Enterprise (HHWP). |
Regular |
10/31/2023 |
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September 17, 2018: |
Approved PSC #48095-17/18 with the condition to report back in September of 2019 regarding the progress and recruitment efforts. |
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Recommendation: |
Adopt the report. |
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(15) |
2019 Workforce Utilization Analysis Report. (File No. 0252-19-1) – Action Item |
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Recommendation: |
Adopt the report. |
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(16) |
Appeal by Tammy Higgason of the Management Test Battery Examination for PBT-0931-096658. (File No. 0176-19-4) – Action Item |
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Recommendation: |
Adopt the report |
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(17) |
COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
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(18) |
ADJOURNMENT |
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