CALL TO ORDER

2:01 p.m.

ROLL CALL

President F. X. Crowley

Present

Vice President Elizabeth Salveson

Present

Commissioner Douglas S. Chan

Present

Commissioner Kate Favetti

Present

Commissioner Scott R. Heldfond

Present (Left at 4:34 p.m.)

President F.X. Crowley presided.

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA
(Item No. 2)

James Bryant, Western Region Director of the A. Philip Randolph Institute (APRI).  I am here as the representative of the community to remind our colleagues that there is a lot of concerns about whether or not folks like me are being considered when it comes to the racial divide.  There is some concern about whether or not when charged with something and possibly removed from their job, that this Commission should make sure that you give the opportunity for the person the utmost chance to allow them to come before you.  I just thought that I would remind you.  As I use to say at City College I’m the ghost of Christmas past and Christmas is coming up so I thought I would throw that in and give folks a little humor.  I want to say thank you all for your time and please be fair.

APPROVAL OF MINUTES  (Item No. 3)

Regular Meeting of November 19, 2018

Action:

Adopted the minutes.  (Vote of 4 to 0; Commissioner Chan was not present at the November 19, 2018 meeting.)

(4)

ANNOUNCEMENTS  (Item No. 4)

• Michael Brown, Executive Officer, announced that PSC #42759-18/19 has been withdrawn by the Department; and
• Item #13 (Appeal by Conzy Jones of the Director of Transportation’s Determination to Administratively Close her Complaint of Discrimination and Retaliation) – We received a late request for a postponement by the appellant Conzy Jones but the length of time is unknown.

0405-18-1

COMMENDATIONS AGENDA  (Item No. 5)

Commendation for Donna Kotake, Workforce Development Director, Department of Human Resources for her dedicated service to the City and County of San Francisco.

Action:

Accepted the Commendation.  (Vote of 5 to 0)

HUMAN RESOURCES DIRECTOR’S REPORT  (Item No. 6)

• Micki Callahan thanked the Commission for the commendation for Donna Kotake and chided Donna promises to return our phone calls, but reported she is enjoying her retirement.  DHR is currently in the process of looking for a person who will be able to figuratively step into her large shoes.
• Ruth Bond, Deputy City Attorney, will be leaving the Labor Team to go into private practice.  We will miss her very much.  She’s been a close associate of ours ever since I’ve been here in the City and we wish her well.
• DHR is moving forward with the Request for Proposal of a new applicant tracking system.  Although, it could still be JobApps we have engaged in a long process involving department representatives to help evaluate potential vendors.  We’ve looked at RFPs, and contracts from other public agencies and have been getting demos on functionality of different systems, so we could know what to ask for ourselves.  We are really looking for something that is going to modernize the hiring process, be more user friendly to applicants, and those who operate the system, and allow us to get better data. 
• We are starting preparation for labor negotiations.  Basically, all contracts expire in 2019.  We will start meetings in January with our various unions and will anticipate filing MOU’s by May 15^th with the Board of Supervisors as required by the Charter.  As one of the few people in management who is not represented by the MEA, I will be returning to the bargaining table myself to handle negotiations with MEA.

EXECUTIVE OFFICER’S REPORT  (Item No. 7)

• Michael Brown stated we have narrowed down our venue for the CSC Holiday Luncheon on December 17, 2018 to two restaurants.  Once we have confirmation, additional details will follow.
• The Rule proposals are still being worked on with the Municipal Transportation Agency (MTA).  They will be presented before the Commission at the meeting of December 17, 2018 for consideration.  Due to the holiday season, and one Commission meeting in January 2019, the Rules may not be considered for adoption until February, 2019.

0401-18-8

Review of Request for Approval of Proposed Personal Services Contracts.  (Item No. 8)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

43954-18/19

Airport Commission

$3,800,000

Contractor will provide Aviation Security Consulting services to improve overall security at the Airport, minimize security vulnerabilities and ensure compliance with Transportation Security Administration (TSA) mandates and the Airport Security Program (ASP).  Contactor will provide a level of knowledge and expertise that will ensure the proper selection of highly specialized technologies and their integration with legacy systems presently used within the Airport’s Security Operations Center (SOC).  Services may include, but are not limited to, providing independent assessment and recommendation of key security systems, evaluating existing security technologies and protocols, and providing guidance necessary to enhance security layers that protect the Airport from acts of terrorism and other threats.  Projects may include, but are not limited to, Perimeter Intrusion Detection System (PIDS); Regulatory Advocacy Services to the Airport on mandates from Customs and Border Protection (CBP), TSA and the Department of Homeland Security; Security Sensitive Information (SSI) Control and Review; License Plate Recognition; Critical Asset Protection; Public Space Security; and Blast Analysis.

Regular

12/31/26

47961-18/19

General Services Agency – Public Works

$1,600,000

Provide specialized services in Lighting Design to support Public Works’ design staff on an as-needed basis.  The Consultants will provide expert lightning consultation services to ensure that our projects achieve the highest quality in lighting design.

Regular

12/31/24

44891-18/19

General Services Agency – Technology

$9,900,000

Contractor will provide services to monitor and administer Avaya telephone Switches and telecom used by all City departments.  These 24x7 services include: 1. Monitor and respond to alarms and resolve failures in a timely manner in accordance with Service Level Agreement.  2. Regularly install the most current released software versions and patches for all covered equipment.  3. Maintain accurate equipment records, routing guides (runbooks), and network maps that are updated after all system migrations, upgrades, relocations, redeployments, and disconnections.  4. Reduce active port counts as certain City departments migrate away from their legacy Avaya infrastructure.

Regular

12/31/23

42759-18/19

Withdrawn

General Services Agency – City Administrator

$816,000

Vendor will provide 18-20 person shuttle bus services, clean and in good condition, and an appropriately licensed driver, to shuttle City employees from 850 Bryant Street Hall of Justice (“HOJ”) to San Francisco District Attorney’s (DA’s) Office which is now located at 350 Rhode Island Street.  This service is needed because the DA’s office is no longer located at the HOJ.  There will be three trips in the morning (from 7:00 AM to 9:30 AM) with continual service at 20 minute intervals throughout the day.  Employees of the DA’s office require this service to allow them to bring boxes of confidential files, briefcases, laptops, exhibits and the like to court.

Regular

12/31/23

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

37133-17/18

Economic and Workforce Development - ECN

Current Approved Amount

$100,000

Increase Amount Requested

$50,000

New Total Amount Requested

$150,000

San Francisco’s music sector includes, among other businesses, the City’s live music venues, recording studios, rehearsal spaces, music technology companies, instrument retailers, artist managers, booking agents, attorneys and other support services.  The San Francisco music sector is a key contributor to the $6 billion local nightlife industry and $1.1 billion local outdoor festival industry, and is a vital piece of the City’s fabric as an arts and culture hub for residents and tourists alike.  At the same time, while a number of other “music cities,” including Austin, Seattle, and Toronto, have conducted studies analyzing their music sectors’ needs and opportunities, no such study has been completed for San Francisco.  The Office of Economic and Workforce Development (OEWD) is seeking a contractor to conduct this work for the City.  The selected contractor will be tasked with the creation of a report that examines the current state of the San Francisco music industry and offers recommendations to support the industry’s future growth.  The contractor will review and synthesize existing data about the local music industry, and will develop and execute a needs assessment approach to gather feedback from industry leaders.  Following the completion of this work, the contract will utilize existing best practices to develop a report offering strategies to support the music industry’s growth.

Modification

12/31/20

46237-14/15

Public Health

Current Approved Amount

$40,352,000

Increase Amount Requested

$30,00,000

New Total Amount Requested

$70,352,000

Contractors will provide an array of primary prevention services (prevention, health education, outreach, and referral services), programs, and projects for the broad age, ethnic, gender ability, and geographic diversity of San Francisco, especially in low income areas, to specific ethnic communities and neighborhoods, and including services targeted to multi-cultural/multi-lingual refugees/asylees, victims trafficking, and other immigrant communities.  Services will include community capacity building training, technical assistance and fiscal intermediary services with organizations providing community-based preventative services such as the tobacco free project, pedestrian traffic safety, initiatives, healthy eating and active living initiatives, tattoo removal, drug and alcohol problem prevention, wellness, and other health-related preventative programs.

Modification

6/30/26

Action:

1. PSC #42759-18/19 was withdrawn by the Department.
2. Adopted the report.  Approved the request for proposed Personal Services Contracts; Notified the Office of the Controller and the Office of Contract Administration.  (Vote of 5 to 0)

0402-18-1

San Francisco Municipal Transportation Agency’s Position-Based Testing Report.
(Item No. 9)

Action

Adopted the Report.  (Vote of 5 to 0)

0398-18-8

Review of Request for Approval of Proposed Personal Services Contract
Number 47378-17/18 with the Municipal Transportation Agency.  (Item No. 10)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

47378-17/18

Municipal Transportation Agency

$15,000,000

The vendor shall provide specialized facilities management services on short notice to augment existing SFMTA staff resources.  Specifically, the vendor shall provide as-needed facilities management, inspection, repair, and preventative maintenance services for the SFMTA’s Strategic Real Estate and Facilities Group of Agency leased and owned facilities, including:  heating, ventilation, and air conditioning; plumbing and pipefitting; elevators/escalators; electrical; building management; commissioning; architectural and framework building maintenance; fire alarm systems; fire suppression system; roofing; janitorial; landscaping/grounds; pest control; waste management and recycling; and other facilities management-related services.

Regular

6/30/2023

December 4, 2017:

Approved PSC #47378-17/18 with the condition that the department report back in one (1) year to discuss progress and lessons learned.

Action:

Accepted the report.  (Vote of 5 to 0)

0400-18-8

Review of Request for Approval of Proposed Personal Services Contract
Number 4048-12/13 with the Airport (Item No. 11)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

4048-12/13

Airport

$40,000,000

Work will include program planning, controls, reporting, scheduling, budgeting, document control, coordination, design management, contracts management and constructability review for Airport’s Terminal 1/Boarding Area B (T1/BAB) Redevelopment Program.  The T1/BAB Program will be implemented in a multi-year phased approach and will consist of the following significant program elements:
- Demolition of the existing Boarding Area B facility, and replacement in a substantially different, more efficient configuration to accommodate the new modern aircraft requirements, as well as allow for future expansion if additional gate capacity is required, increasing capacity from 18 to 24 gate positions.
– A major renovation to Terminal 1, providing for a complete replacement of the architectural building envelope, complete electrical, HVAC and special systems replacements, interior architectural renovation, and facility upgrades including a new consolidated passenger screening checkpoint, new airline ticket counters,  and new concessions program, all consistent with the Terminal 2 standard.
- New consolidated common use baggage handling system (BHS) and checked baggage screening system, reducing the number of systems from six to one, and the number of CTX machines from 15 to 5, resulting in a much more efficient BHS operation, both in terms of operation and maintenance.

- Renovation of Boarding Area C to bring this facility up to current Airport standards.

- Various airport, airline and agency related tenant improvements.

- South Field Improvements including relocated vehicle screening checkpoint and realigned taxi lanes.

Regular

12/31/22

November 19, 2012:

Adopted the report; Approved the request for PSC #4048-12/13 as amended to reflect that the contract will be renewed annually; and on the condition that a report on the status of the work be submitted at the second year mark and the sixth year mark.  Notified the Office of the Controller and the Office of Contract Administration.

February 2, 2015:

Accepted the report.

Action:

Accepted the report.  (Vote of 5 to 0)

0278-18-6

Appeal by Sharon Joy Aguila-Leonard of the Human Resources Director’s Determination to Administratively Close her Complaint of Discrimination and Retaliation.  (Item No. 12)

Action:

Grant the appeal, but suspend administrative reopening of the matter (leaving in place the Human Resources Director’s decision to administratively close the matter) on the condition that there be a report back to the Commission on what appropriate training has been implemented to address the discriminatory manner in which communication occurred specifically in reference to this case and the request for a protected leave of absence.  (Vote of 4 to 1; Commissioner Heldfond dissented.)

0313-18-6

Appeal by Conzy Jones of the Director of Transportation’s Determination to Administratively Close her Complaint of Discrimination and Harassment.  (Item No. 13)

Action:

Postponed to the meeting of January 7, 2019 at the request of the appellant.  (Vote 5 to 0)

0322-16-6

Appeal by Tandra Lowe of the Human Resources Director’s Determination to Administratively Close Her Complaint of Discrimination.  (Item No. 14)

October 15, 2018:

Postponed to the meeting of December 3, 2018 by mutual agreement between the department and appellant.

Action:

Adopted the report and denied Ms. Lowe’s appeal.  (Vote of 5 to 0)

Public comment on all matters pertaining to Item #17 and #18.  (Item No. 15)

None.

Vote on whether to hold Item #17 and #18 in closed session.  (Item No. 16)

Action:

The Commission voted to conduct Items #17 and #18 in Closed Session.  (Vote of 5 to 0)

0185-18-6

Appeal by Eric J. Taylor of the Human Resources Director’s Determination to Administratively Close his Complaint of Discrimination, Harassment, and Retaliation.
(Item No. 17)

The Closed Session started at 3:29 p.m. in City Hall, Room 400 and the following individuals were present:

F.X. Crowley, President, CSC

Elizabeth Salveson, Vice President, CSC

Douglas Chan, Commissioner, CSC

Kate Favetti, Commissioner, CSC

Scott R. Heldfond, Commissioner, CSC

Michael Brown, Executive Officer, CSC

Sandra Eng, Deputy Director, CSC

Elizabeth Aldana, CSC

Matthew Lee, City Attorney’s Office

Micki Callahan, Department of Human Resources

Linda Simon, Department of Human Resources

Marvin Dunson III, Department of Human Resources

Jeanine Nicholson, San Francisco Fire Department

Andrew Saitz, San Francisco Fire Department

Joel Sato, San Francisco Fire Department

Lisa Jimenez, Appellant’s Attorney

Eric J. Taylor, Appellant

Action:

Adopted the report.  Sustained the decision of the Human Resources Director.  Denied the appeal by Mr. Taylor.  (Vote of 5 to 0)

Appeal of the Human Resources Director’s Determination to Administratively Close the Untimely Complaint of Discrimination and Retaliation.  (Peace Officer Confidentiality Statutes (Penal Code §§ 832.5, 832.7, 832.8)).  (Item No. 18)

The following individuals were present:

F.X. Crowley, President, CSC

Elizabeth Salveson, Vice President, CSC

Douglas Chan, Commissioner, CSC

Kate Favetti, Commissioner, CSC

Scott R. Heldfond, Commissioner, CSC

Michael Brown, Executive Officer, CSC

Sandra Eng, Deputy Director, CSC

Elizabeth Aldana, CSC

Matthew Lee, City Attorney’s Office

Micki Callahan, Department of Human Resources

Linda Simon, Department of Human Resources

Marvin Dunson III, Department of Human Resources

Department of Representative

Appellant

Action:

Adopted the report. Sustained the decision of the Human Resources Director. Denied the appeal.  (Vote of 5 to 0)

Reconvene in Open Session.  Vote to elect whether to disclose any or all discussions held on Items #17 and #18 in closed session (San Francisco Administrative Code Section 67.12 (a))  (Item No. 19)

Action:

The Commission voted to disclose its action, but not the discussions conducted in Closed Session.  (Vote of 5 to 0)

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS  (Item No. 20)

Commissioner Favetti stated that the Municipal Transportation Agency (MTA) Position-Based Test reporting requirement was originally a pilot program for three years.  We have surpassed that point at five years.  We should reconsider the reporting recommendations for the Position-Based Testing report from MTA.

As a reminder, we need to make sure to follow-up regarding the necessary training for Environmental Health Section of Public Health for a future meeting.

Michael Brown restated the luncheon is planned for December 17^th at 11:30 am to have enough time to eat and get back to our Commission meeting.  Currently the choice is between Hayes Street Grill and Hazel Southern Bar & Kitchen.

Commissioner Chan requested a future meeting item be calendared to hear a report from Department of Human Resources on the most recent San Francisco Police Department promotions for Lieutenant, Sergeant and Captain.

ADJOURNMENT  (Item No. 21)

4:37 p.m.