CALL TO ORDER

2:01 p.m.

ROLL CALL

President Kate Favetti

Present

Vice President F. X. Crowley

Present

Commissioner Douglas S. Chan

Present

Commissioner Scott R. Heldfond

Excused Absence

Commissioner Gina M. Roccanova

Present

President Kate Favetti presided.

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA  (Item No. 2)

Jo-Theresa Elias-Jackson (Class 1054) transferred to the San Francisco Police Department after working twenty-three (23) years with the Department of Public Health.  She is also the President of IFPTE, Local 21 Information Technology Professionals Chapter.  She currently is on an extended probationary period for the first time in her life and feels she is a victim of harassment and retaliation by her manager.  She fears she may be unfairly losing her employment with the City and County of San Francisco and asks for any help the Civil Service Commission can provide and would like them to investigate the matter.

APPROVAL OF MINUTES  (Item No. 3)

Regular Meeting of September 18, 2017

Action:

Adopted the minutes with the condition Item #28 is corrected to “Mary” (not Marie) Callanan.  (Vote of 4 to 0)

ANNOUNCEMENTS  (Item No. 4)

Michael Brown, Executive Officer announced that Agenda Item #12 (Advice from the Deputy City Attorney re: harmonizing the requirements of due process with public comment on items that are likely to come before the Commission in its capacity as an adjudicative body) will be postponed to November 6, 2017 for a discussion with a full complement of commissioners.

HUMAN RESOURCES DIRECTOR’S REPORT  (Item No. 5)

Human Resources Director, Micki Callahan announced that the Department of Human Resources (DHR) will be providing a formal presentation and full report on the Hiring Modernization Project at the next Commission meeting of October 16, 2017.  Currently, DHR has processed mapped twenty-one (21) segments of the hiring process.  DHR has reached out to City departments to participate and thus far have conducted six (6) out of fourteen (14) sessions.  David Huebner is the Project Manager and Monique Baena-Tan is the Project Service Designer.

EXECUTIVE OFFICER’S REPORT  (Item No. 6)

Executive Officer, Michael Brown announced that he is actively working on removing Non-Civil Service and Limited Tenure from the Civil Service Rules.  There are no longer any employees in these categories.

0314-17-8

Review of Request for Approval of Proposed Personal Services Contracts.

(Item No. 7)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

46451-16/17

Airport

$1,875,000

Services are for software and hardware replacement to upgrade the San Francisco International Airport’s (“SFO” or “Airport”) Computer Aided Dispatch (“CAD”) 9-1-1 phone system to a Next Generation 9-1-1 (“NG 911”) compliant system.  Contractor will design and configure off-the-shelf software packages, develop custom interfaces and data sharing functions, develop integrations with existing systems, implement and roll out production, and provide training, maintenance and support on its proprietary system.  Contractor will be responsible for the following:  delivery of equipment; installation of common control server equipment in racks; installation of appropriate cabling from equipment room to all 9-1-1 positions located in the Airport’s Communication Center and Airport Bureau Police department; and installation of demarcation punch block for audio source and logging recorder.  Once installed, the Contractor will provide ongoing support, maintenance and software upgrades to the system, and will provide analytic software to report on incoming and outgoing calls.  Approximately $600,000 of the total amount will be for services, while the remaining approximately $1,275,000 will be for equipment.

Regular

12/31/2025

41704-17/18

Public Utilities Commission

$1,500,000

The San Francisco Public Utilities Commission (SFPUC) Infrastructure Division is seeking a specialized consultant to perform design work for Eleanor Dam Bridge Rehabilitation Project.  The Consultant selected to perform the work under this contract will provide Alternative Analysis, Conceptual Engineering Design, Detailed Design, and Engineering Support During Construction.

Regular

11/29/2022

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

45626-16/17

Public Health

$8,000,000

Contractor(s) will provide specialized consulting services in the area of information technology.  As-needed and intermittent services to include:  needs analysis, documentation of status of applications and processes, evaluation of processes and work flow, documentation of technical specifications, project management, enterprise Master Patient Index (eMPI) and Master Data Management (MDM) services, data warehouse and archiving initiatives, applications support, research and preparation of analyses of future state initiatives, documentation of specification for new applications, and overall project support for interdepartmental clinical data integration initiatives.  Focus areas will include systems and applications for:  Whole Person Care Initiatives, Population Health, Environmental Health, Communicable Diseases, Prevention, financial systems, clinical systems, ongoing integration initiatives, Electronic Health Record (EHR)-related activities, managed care services, and technology modernization projects.

Regular

5/31/2021

43351-17/18

Recreation and Park

Commission

$1,000,000

The Environmental Consultant will provide as-needed environmental services for the Lake Merced West Recreation Project which includes preparing California Environmental Quality Act (CEQA) (including historic review) and regulatory permit documents and applications.  The Consultant is also responsible for any remaining soil remediation work and for the development of interpretive signage for the site.

Regular

9/2/2019

48678-15/16

Public Health

Current Approved Amount

$8,000,000

Increase Amount Requested

$10,000,000

New Total Amount Requested

$18,000,000

The contractor(s) will advise and assist Department executive, senior and management staff; assess DPH’s readiness to implement a new unified EHR; identify risks in the planning for the EHR; develop an EHR Preliminary Implementation Plan; recommend a strategy for master data management, electronic master patient index, archive, enterprise data warehouse, customer relation software and Enterprise Content Management (ECM); identify a product displacement timeline and costs associated with any non-EHR vendor solution; reconcile displaced vendors with EHR alternative addresses DPH needs and identify functional areas which need to be addressed by legacy or other third party solutions; help identify product gaps between proposal and existing products that allows DPH to coordinate and successfully manage core EHR and related activities; provide advice and consultation to DPH in vendor negotiations; provide an analysis of EHR partner assumptions and staffing models and refine budgeting and contracting issues and information; assist in identifying and applying industry standards for Service Level Agreements (SLAs); assist in developing an effective administrative structure within the Department of Public Health (DPH) and between DPH and the selected Electronic Health Record (EHR) vendor; and, when a solution is determined, contractor will also provide project management, program audit and compliance services.

Scope Change:

The contractor(s) will provide continued and enhanced project management services in support of administrative functions, EHR readiness across various service areas, and overall EHR project management services when a selected vendor is identified.

Modification

12/31/2021

Speakers:

None.

Action:

Adopted the report.  Approve the request for all the proposed Personal Services Contracts; Notified the Office of the Controller and the Office of Contract Administration.  (Vote of 4 to 0)

0313-17-3

Report on the Highest Prevailing Rate of Wages of the Various Crafts and Kinds of Labor Paid in Private Employment in the City and County of San Francisco.

(Item No. 8)

Speakers:

None.

Action:

Adopt the report of the Office of Labor Standards Enforcement and will Forward to the Board of Supervisors for final approval.  (Vote of 4 to 0)

0201-17-6

Appeal by Otis J. Williams of the Human Resources Director’s Determination to Administratively Close His Complaint of Harassment.  (Item No. 9)

Speakers:

Danielle McMillian, Department of Human Resources

Nam Li, Real Estate Division

Mona Wood, General Services Agency

Otis Williams, Appellant

Action:

Upheld the Human Resources Director’s decision and denied the appeal by Mr. Otis J. Williams.  In addition, the Department is to provide a formal report regarding the communication breakdown that transpired between Mr. Otis J Williams and his supervisor and follow up with the Executive Director.  (Vote of 4 to 0)

0221-17-6

Appeal by Bobbie Forks of the Human Resources Director’s Determination to Administratively Close His Complaint of Harassment Based on His Race.
(Item No. 10)

Speakers:

Danielle McMillian, Department of Human Resources

Linda Simon, Department of Human Resources

Bobby Forks, Appellant

Action:

Upheld the Human Resources Director’s decision.  Denied the appeal by Mr. Bobbie Forks.  In addition, the Department is to provide a formal report regarding the communication breakdown that transpired between Mr. Bobbie Forks and upper management and follow up with the Executive Director.  (Vote of 4 to 0)

0203-17-6

Appeal by Willis Guo of the Human Resources Director’s Decision to Administratively Close Mr. Guo’s Complaint of Harassment.  (Item No. 11)

Speakers:

Rick Nelson, Department of Human Resources

Ashley Worsham, San Francisco Police Department

Inspector Lloyd Lew, San Francisco Police Department

Action:

Upheld the Human Resources Director’s decision.  Denied the appeal by Mr. Willis Guo.  In addition, the San Francisco Police Department is to provide a follow up with the Department of Emergency Management and provide corrective action to Mr. Gilbert Arellano.  (Vote of 4 to 0)  Mr. Willis Guo failed to appear.

0319-17-1

Advice from the Deputy City Attorney re: harmonizing the requirements of due process with public comment on items that are likely to come before the Commission in its capacity as an adjudicative body.  (Item No. 12)

Speakers:

None.

Action:

Postponed to the meeting of November 6, 2017.  (Vote of 4 to 0)

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS  (Item No. 13)

President Favetti requested the speaker from Public Comment to follow-up with the Executive Officer.

President Favetti requested that the DHR’s Workforce Development Director provide a report on Implicit Bias.  She also requested a follow up from the Sheriff’s Department on Agenda Item #9 (Department of Human Resources’ Report of Appointments Past Charter Authorized Durations under Charter Sections 10.104.16 through 10.104.18) from the September 18, 2017 CSC meeting.

ADJOURNMENT  (Item No. 14)

Adjourned in sympathy for the families affected by the Las Vegas shooting at 3:29 p.m.