Civil Service Commission - April 3, 2017 - Agenda
AGENDA
Regular Meeting
April 3, 2017
2:00 p.m.
ROOM 400, CITY HALL
1 Dr. Carlton B. Goodlett Place
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A request to hear an item after 5:00 p.m. should be directed to the Executive |
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CALL TO ORDER & ROLL CALL |
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA |
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APPROVAL OF MINUTES |
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ANNOUNCEMENTS |
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HUMAN RESOURCES DIRECTOR’S REPORT |
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EXECUTIVE OFFICER’S REPORT |
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RATIFICATION AGENDA |
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REGULAR AGENDA |
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CLOSED SESSION AGENDA |
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COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
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ADJOURNMENT |
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NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES
A. Commission Office
The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. The telephone number is (415) 252-3247. The fax number is (415) 252-3260. The email address is civilservice@sfgov.org and the web address is www.sfgov.org/civilservice/. Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.
B. Policy Requiring Written Reports
It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.
C. Policy on Written Submissions by Appellants
All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.
D. Policy on Materials being Considered by the Commission
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting on the Civil Service Commission’s website at www.sfgov.org/CivilService, and in its office located at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials will be available for public inspection at the Civil Service Commission’s during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).
E. Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement
A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.
A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied. Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.
F. Policy and Procedure on Hearing Items Out of Order
Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.
G. Procedure for Commission Hearings
All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.
If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes. Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record.
For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.
For items on the Separations Agenda, presentation by the department followed by the employee or employee’s
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission.
Each presentation shall conform to the following:
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Opening summary of case (brief overview);
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Discussion of evidence;
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Corroborating witnesses, if necessary; and
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Closing remarks.
The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.
- Policy on Audio Recording of Commission Meetings
As provided in the San Francisco Sunshine Ordinance, all Commission meetings are audio recorded in digital form. These audio recordings of open sessions are available starting on the day after the Commission meeting on the Civil Service Commission website at www.sfgov.org/civilservice/.
I. Speaking before the Civil Service Commission
Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the time the item is heard. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting. Maximum time will be three (3) minutes. A subsequent comment after the three (3) minute period is limited to one (1) minute. The timer shall be in operation during public comment. Upon any specific request by a Commissioner, time may be extended.
J. Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings
The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Information on Disability Access
The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area. City Hall is wheelchair accessible. The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall. Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call (415) 923-6142. Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.
The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.
Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility. In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City to accommodate these individuals.
Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards,
councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Victor Young, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfgov.org/bdsupvrs/sunshine.
San Francisco Lobbyist Ordinance
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to
register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA 94102, telephone (415) 252-3100,
fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.
City and County of San Francisco
Civil Service Commission
Agenda for Regular Meeting
April 3, 2017
2:00 p.m.
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ITEM NO. |
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(1) |
CALL TO ORDER AND ROLL CALL |
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President Gina M. Roccanova |
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Vice President Kate Favetti |
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Commissioner Douglas S. Chan |
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Commissioner F. X. Crowley |
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Commissioner Scott R. Heldfond |
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(2) |
REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA |
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(3) |
APPROVAL OF MINUTES - Action Item |
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Regular Meeting of March 20, 2017 |
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Recommendation: |
Adopt the minutes. |
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(4) |
ANNOUNCEMENTS |
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Announcement of changes to the agenda. |
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Other announcements. |
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(5) |
HUMAN RESOURCES DIRECTOR’S REPORT |
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EXECUTIVE OFFICER’S REPORT |
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(6) |
Mid-Year Status Report on Fiscal Year 2016-17. (File No. 0101-17-1) – Action Item |
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Recommendation: |
Adopt the report. |
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RATIFICATION AGENDA |
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All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda. |
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(7) |
Review of Request for Approval of Proposed Personal Services Contracts. (File No. 0088-17-8) Action Item |
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PSC# |
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Amount |
Type of Service |
Type of Approval |
Duration |
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47817-16/17 |
Airport Commission |
$1,750,000 |
Contractor will assist Airport Commission (Airport) staff in: 1) initiatives in the Airport’s 5-year Strategic Plan, and 2) components of the San Francisco International Airport (SFO) Academy project which will provide a framework for employee development including learning plans with various career paths. Contractor may support the development and execution of cutting edge industry approaches to needs assessments, employee survey analyses, refining SFO’s Competency Model, development of strategic management skills, and refinement of soft skills in an aviation environment with an emphasis on achieving the Airport’s 5-Year Strategic Plan goals, organizational objectives and core values. Services may include as-needed individualized and small group instruction (executive coaching, leadership development, and organizational development) to senior and management staff. |
Regular |
6/30/2025 |
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43016-16/17 |
General Services Agency – Public Works |
$3,000,000 |
San Francisco Public Works (Public Works) is seeking qualified consultants to provide Furniture, Fixtures and Equipment (FF&E) Professional Management Services for an array of projects under the 2016 Public Health and Safety Bond Program (2016 PHS). The projects are divided into two subset groups – Public Health related projects and Public Safety related projects. The FF&E consultants will provide all necessary services required for a turnkey management solution which include, but not limited to, coordination of procurement process for the FF&E, coordination with Public Works project manager(s) and/or hospital/clinic/fire station/homelessness department head(s) on the FF&E data, coordination of receipts and temporary staging of such items, coordination of relocation/disposal of existing equipment. The selected consultant will provide specialized expertise to assist Civil Service classifications (example: Purchasers, Project Managers, Engineers/Architects). Examples of FF&E to be purchased (for Public Health related projects): patient beds, specialty supply & instrument carts, blood analyzers, medical lights, and patient lift machines. Examples of FF&E to be purchased (for Public Safety related projects): shelter beds, supply carts, lockers, shelving, storage cabinets, and work stations. |
Regular |
3/31/2023 |
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PSC# |
Department |
Amount |
Type of Service |
Type of Approval |
Duration |
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48659-16/17 |
General Services Agency – Public Works |
$6,000,000 |
San Francisco Public Works (Public Works) is seeking qualified consultant to provide specialized Inspector of Record (IOR) services for the hospital projects under the 2016 Public Health and Safety Bond Program (2016 PHS) on an as-needed basis. As required by the Office of Statewide Health Planning and Development (OSHPD) – a State Agency, Inspectors of Record for hospital projects must be certified by OSHPD. The role of the IOR is to provide competent and continuous inspection of all phases of hospital construction, allow OSHPD to efficiently monitor the construction process, and assure that the work is being performed in accordance with OSHPD-approved plans and applicable codes. An IOR must record all construction activities that occur on site and is responsible for verifying such items as seismic anchorage and equipment; the bracing of all mechanical, plumbing, and electrical piping; and conduit installation in accordance with the approved documents and installation procedures. The IOR also oversees all inspections and witnesses work performed by outside inspectors. As part of the inspection team and as the liaison between the Owner (City), the Architect of record, and OSHPD, the IOR observes and reports the results of each inspection to all responsible parties |
Regular |
3/31/2023 |
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44572-16/17 |
Airport Commission |
$15,000,000 |
The West Field Checkpoint is the most heavily utilized security checkpoint at the Airport and is the last of five to be upgraded. The project will install new –high-speed gates, and access control and camera systems to improve perimeter security and deter pedestrian traffic. Further, the site will be reconfigured to increase vehicular traffic throughput and meet future checkpoint demands. |
Regular |
12/31/2019 |
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43208-13/14 |
Airport Commission |
Current Approved Amount $24,000,000 Increase Amount Requested $4,000,000 New Total Amount Requested $28,000,000 |
Project Management Support Services (PMSS) teams with experience at airports to manage the design and construction of the Terminal 1 Redevelopment Program (T1 Program) Enabling Projects. Work will include project planning, controls, reporting, scheduling, budgeting, document control, coordination, design management, contracts management and constructability review for the following enabling projects: 1) Temporary Boarding Area B and Passenger Security Screening Checkpoint; 2) South Field demolition and hazardous material abatement; 3) Utility infrastructure upgrades and relocations; 4) Security and Special Systems improvements; 5) Various airport, airline and agency related tenant relocations; and 6) South Field facility relocations, including the vehicle screening checkpoint, emergency response facility, aircraft taxi lanes, Ground Transportation Unit, Airport Commission car wash, gas station, and radio shop. |
Modification |
1/1/2021 |
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45799-15/16 |
Municipal Transportation Agency |
Current Approved Amount $2,000,000 Increase Amount Requested $2,000,000 New Total Amount Requested $4,000,000 |
The Contractor will develop a campaign strategy and messaging for roadway safety campaigns. The contractor will research and develop strategies, creative work and social media campaigns based on best-practices for safety campaigns that have shown actual reductions in collision rates and changes in people’s behavior. |
Modification |
7/31/2021 |
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46529-13/14 |
Public Health |
Current Approved Amount $522,648 Increase Amount Requested $945,233 New Total Amount Requested $1,467,881 |
Provide fiscal intermediary services for the California Tuberculosis (TB) Controller’s Association (CTCA), including resource management and support of the CTCA Executive Administrator, who will coordinate TB-related training opportunities for DPH staff to acquire Continuing Education Units (CEUs), coordination of policy development for TB screening, treatment, enforcement, and compliance with mandated State and local functions, and support for regionalized development of outreach to the media, private providers, community based organizations, the public and decision makers about TB. |
Modification |
6/30/2021 |
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(7) |
Continued |
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Recommendation: |
Adopt the report. Approve the request for proposed Personal Services Contracts; Notify the Office of the Controller and the Office of Contract Administration. |
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REGULAR AGENDA |
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Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, |
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(8) |
Appeal by Allen Ashkar of the Director of Transportation’s Decision to Administratively Close Mr. Ashkar’s Complaint of Harassment/Hostile Work Environment and Retaliation. (File No. 0440-16-6) – Action Item |
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March 6, 2017: |
Postpone to the meeting of April 3, 2017 at the request of Allen Ashkar. |
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Recommendation: |
Adopt the report. Sustain decision of Human Resources Director; deny the appeal by Allen Ashkar. |
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(9) |
Appeal by James A. Lassart on Behalf of William Murray of the Disqualification of His Application for the Q-60 Lieutenant Examination. (File No. 0035-17-4) – Action Item |
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Recommendation: |
Adopt the report. Deny the appeal by James A. Lassart on behalf of William Murray. |
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CLOSED SESSION AGENDA |
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(10) |
Public comment on all matters pertaining to Item #12. |
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(11) |
Vote on whether to hold Item #12 in closed session. (Action Item) |
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Basis for closed session: Personnel Exception (Gov. Code § 54957(b)(1), Admin Code § 67.10(b)) |
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(12) |
Appeal by Hale L. Guerra of the Municipal Transportation Agency Director’s Decision to Administratively Close Her Complaint of Discrimination. (File No. 0012-17-6) – Action Item |
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Recommendation: |
Adopt the report. Upheld the decision of the Municipal Transportation Director. Deny the appeal by Hale L. Guerra. |
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(13) |
Reconvene in Open Session. Vote to elect whether to disclose any or all discussions held on Item #12 in closed session (San Francisco Administrative Code Section 67.12 (a)) – Action Item |
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(14) |
COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
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(15) |
ADJOURNMENT |
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