CALL TO ORDER

1:07 p.m.

ROLL CALL

President Gina M. Roccanova

Present

Vice President Kate Favetti

Excused Absence

Commissioner Douglas S. Chan

Present

Commissioner F. X. Crowley

Present

Commissioner Scott R. Heldfond

Present

President Gina M. Roccanova presided.

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA  (Item No. 2)

None.

APPROVAL OF MINUTES  (Item No. 3)

Regular Meeting of December 19, 2016

Action:

Adopted the minutes.  (Vote of 4 to 0)

ANNOUNCEMENTS  (Item No. 4)

None.

HUMAN RESOURCES DIRECTOR’S REPORT  (Item No. 5)

Micki Callahan, Human Resources Director, reminded the Commissioners that the City is engaged in Contract Negotiations.  The Executive Officer may be consulted to make sure we preserve any Civil Service “Carve Outs”.

EXECUTIVE OFFICER’S REPORT

0409-16-1

Department’s Fiscal Years 2017-18 and 2018- 19 Budget Preparation Schedule.
(Item No. 6)

Speaker:

Michael Brown, Executive Officer, CSC

December 19, 2016:

Directed Commission staff to prepare Fiscal Years 2017-18 and 2018-19 Budget Request to maintain adequate staffing levels to meet current service needs; continue to negotiate amounts; present Budget Request at the Commission meeting of January 9, 2017; incorporate changes made by the Commission up to the Budget Request submission deadline; and approved to submit the Fiscal Years 2017-18 and 2018-19 Budget Request to the Controller and the Office of the Mayor by February 21, 2017.  (Vote of 5 to 0)

Speaker:

Sandra Eng, Assistant Executive Officer, CSC

Action:

Directed the Executive Officer to: continue to negotiate with the Office of the Mayor and the Controller to ensure that the Commission’s budget sufficiently supports anticipated service and staff to continue its Charter mandated functions; finalize the Fiscal Years 2017-19 Budget Request; incorporate changes made by the Commission and submit the Fiscal Years 2017-19 Budget Request to the Controller and the Mayor by February 21, 2017.
(Vote of 4 to 0)

Michael Brown, Executive Officer updated the Commission on the Sandra Funes matter.  There are no available vacancies and we do not have the authority to direct the Municipal Transportation Agency to accept her return.  A meeting will be scheduled with Ms. Funes to close out the issue.  The Executive Officer also reported that during the month of December (2016), 11 appeals for the Q-50 Sergeant Examination had been administratively closed due to untimeliness or failure to apply.

0442-16-8

Review of Request for Approval of Proposed Personal Services Contracts.

(Item No. 7)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

47256-16/17

Airport

$1,900,000

Construction Management Support Services (CMSS) are required on an as-needed basis in support of the San Francisco International Airport’s (SFO or Airport) Runway and Taxiway Improvement Project (Project).  The Project includes surfacing of Runways 10R-28L and Taxiways F2 and S.  Specialized expertise in airport construction projects, including services for Federal Aviation Administration (FAA) funded Design Bid Build Contracts, include:

• Construction Inspection Services
• Resident Engineering and/or Office Engineering
• Special Inspection and Testing
• Material Testing and Reporting
• Surveying Services

Regular

6/30/2020

45130-16/17

City Planning

$500,000

The San Francisco Planning Department’s Office of Commission Affairs manages two commissions, the Planning Commission and Historic Preservation Commission.  Planning Commission hearings are typically held every Thursday and Historic Preservation Commission hearings are typically held every other Wednesday.  The services rendered shall include intelligent transcription of digitally recorded hearings (audio MP3 download directly from SFGovTV and video viewed directly from SFGovTV) that will be made available on the following day after each hearing.  Production and delivery of the typed transcripts are required by COB on the following Monday for Historic Preservation Commission hearings and Tuesday for Planning Commission hearings in Microsoft Work format sent as an attachment via email.  Hearings range from one to twelve hours.  The average transcription time per Planning Commission hearing is approximately 5.5 hours, while approximately 1.5 hours for the Historic Preservation Commission.

Regular

12/5/2020

45454-16/17

Police

$9,500,000

The contractor will provide enhanced implementation and expanded development of the San Francisco Police Department’s (SFPD) criminal justice information system platform called the Crime Data Warehouse (CDW).  CDW is primarily an Oracle Infrastructure platform comprised of operational network servers, databases, hardware, software, web-based applications, mobility-based applications and cloud-based applications.  CDW provides SFPD law enforcement system needed for identifying suspects and recording crime information.  The work requested is primarily for consulting services to perform analysis, design, coding, architecture, testing, change management, training etc. required to implement the enhanced functionality described in detail in the attached scope of work.  This contract will also provide for any hardware, software, or cloud-based components needed to successfully implement the outlined scope of work.

Regular

4/30/2021

46946-16/17

Public Utilities Commission

$1,200,000

The proposed work consists of developing and implementing a comprehensive state lobbying strategy for the San Francisco Public Utilities Commission (SFPUC) on legislative and regulatory issues related to water, wastewater, power, infrastructure, and other issues as directed.  Scopes includes identifying and advocating for or against legislative and regulatory items of interest; drafting legislative language, comment letters, and other materials; and representing the SFPUC before the California State Legislature, the Governor’s Office, regulatory agencies, industry associations and other entities as needed.  This work will be performed in our state’s capitol, Sacramento, CA on a daily basis.

Regular

4/29/2022

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

49381-16/17

Treasurer/Tax Collector

$1,450,000

The proposed work will include the planning, testing, programming, training support, and maintenance of the software.

Regular

11/30/2021

46714-16-17

Public Utilities Commission

$1,200,000

The proposed work includes developing and implementing a comprehensive federal lobbying strategy for the San Francisco Public Utilities Commission (SFPUC) on legislative and regulatory issues related to water, wastewater, power, infrastructure, and other issues as directed.  Scope includes identifying and advocating for or against legislative and regulatory items of interest; drafting legislative language, comment letters, and other materials; and representing the SFPUC before the United States Congress, Federal Administration, regulatory agencies, Industry associations and other entities as needed.  This work will be performed in our nation’s capitol, Washington DC, on a daily basis.

Regular

6/29/2022

4036-13/14

General Services Agency – Public Works--DPW

Current Approved Amount

$1,500,000

Increase Amount Requested

$4,500,000

New Total Amount Requested

$6,000,000

Provide specialized services in Cost Estimating for Building Projects to support Department of Public Works (DPW) design staff on an as-needed basis.  The Consultants will provide expert cost estimating services to ensure that the most up to date cost data are utilized.  The City intends to award two (2) contracts for $500,000 each.

Modification

6/30/2023

41559-15/16

Police

Current Approved Amount

$170,000

Increase Amount Requested

$90,000

New Total Amount Requested

$260,000

The San Francisco Police Department (SFPD) Crime Laboratory’s Forensic Biology Unit analyzes deoxyribonucleic acid (DNA) data generated from hundreds of crimes committed in the City and County of San Francisco per year.  When the results of these analyses yield single, clear DNA profiles, interpretation is simple and straightforward.  However, given the nature of the evidence the SFPD crime laboratory processes, the results of the DNA analyses frequently indicate that the DNA present is a mixture of more than one individual.  To aid in the interpretation of mixed DNA profiles, the SFPD needs to purchase an expert system for complex DNA mixture analyses.  The SFPD is seeking a qualified contractor to provide a software package, which includes installation and training, that allows for and standardizes the analyses of complex mixed profiles across analysts within the Forensic Biology Unit and to provide statistical support for the resulting interpretations.  Training will include background information on mathematics/statistics on which software relies, equations used for analyses, operation of software, and interpretation of software results.  The SFPD anticipates the grant funded contractual package will be fully implemented by December 30, 2017 and will likely purchase minimal additional software maintenance and industry upgrades using funding sources that will be determined in the next budget cycle.

Modification

7/31/2022

49198-13/14

Police

Current Approved Amount

$2,750,000

Increase Amount Requested

$1,000,000

New Total Amount Requested

$3,750,000

The deoxyribonucleic acid (DNA) testing that the San Francisco Police Department (SFPD) is requesting for contract consist of extracting and testing samples of DNA-containing substances.  The substance must identified, confirmed as a DNA-containing substance, extracted and DNA strains and substances.  Substances are tested through chemical and scientific processes.  The cases that would be sent out for contract are those that current staffing has been unable to address.  This will be an interim solution until new staff are recruited and trained.

Modification

6/30/2019

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

4100-12/13

Public Utilities Commission

Current Approved Amount

$16,750,000

Increase Amount Requested

$9,250,000

New Total Amount Requested

$26,000,000

Contract work consists of providing professional construction management-related services for the Water System Improvement Program (WSIP) projects and other operating program needs, including but not limited to:  work on the Sewer System Improvement Program (HSIP), Job Order Contracts, Repair & Replacement (Spot Sewer Repair Program and City Distribution Division), Waste Water and Water Supply & Treatment.  Work includes:  Construction Contract Management; Quality Assurance/Quality Control (QA/QC) Inspection; Cost Control; Environmental Inspection; Test & Start-Up, Supplier Quality Surveillance; Special Laboratory Testing; Surveying; Construction Safety; Partnering, and Administrative & Clerical Support

Modification

12/31/2020

Speakers:

Belle La and Christine Silva, City Planning spoke on PSC #45130-16/17.

Catherine McGuire and Rodrigo Castillo, San Francisco Police Department spoke on PSC #45454-16/17.

Tiffany Dea, Department of Public Works spoke on PSC #4036-13/14.

Note:

Commissioner Heldfond stated that the summary provided for
PSC #49381-16/17 was too brief.

President Roccanova, requested that modified PSCs be clear on what has changed.

Action:

1. Approved PSC #45130-16/17.  (Vote of 4 to 0)

2. Approved PSC #45454-16/17 with the condition to report back to the Commission regarding the ongoing training of the new system on a regular basis.  (Vote of 4 to 0)

3. Approved PSC #4036-13/14.  (Vote of 4 to 0)

4. Adopted the report.  Approved the remaining request for proposed Personal Services Contracts; Notify the Office of the Controller and the Office of Contract Administration.  (Vote of 4 to 0)

0358-16-4

Request from Stephen Hom to File Late Application for Q-50 Sergeant Examination.  (Item No. 8)

Action:

Adopted the report.  Sustained the decision of the Human Resources Director and denied the appeal of Stephen Hom.  Mr. Hom failed to appear.  (Vote of 4 to 0)

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS  (Item No. 9)

Commissioner Chan requested to know from Human Resources what type of training is provided to hiring managers to avoid age bias.  Micki Callahan will provide a presentation to the Commissioners at a future meeting on Implicit Bias which should address his concerns.

ADJOURNMENT  (Item No. 10)

1:52 p.m.