Civil Service Commission - September 19, 2016 - Agenda

Meeting Date:

September 19, 2016 - 2:00pm

Location:

City Hall - Room 400

1 Dr. Carlton B. Goodlett Place

San Francisco, CA 94102

A.Commission Office

The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. The telephone number is (415) 252-3247. The fax number is (415) 252-3260. The email address is civilservice@sfgov.org and the web address is www.sfgov.org/civilservice/. Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.

B. Policy Requiring Written Reports

It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.

C.Policy on Written Submissions by Appellants

All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4^th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.

D.Policy on Materials being Considered by the Commission

Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting on the Civil Service Commission’s website at www.sfgov.org/CivilService, and in its office located at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials will be available for public inspection at the Civil Service Commission’s during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).

E.Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement

A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.

A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied. Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.

F. Policy and Procedure on Hearing Items Out of Order

Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.

G.Procedure for Commission Hearings

All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.

If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes. Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record.

For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.

For items on the Separations Agenda, presentation by the department followed by the employee or employee’s
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission.

Each presentation shall conform to the following:

Opening summary of case (brief overview);
Discussion of evidence;
Corroborating witnesses, if necessary; and
Closing remarks.

The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.

H.Policy on Audio Recording of Commission Meetings

As provided in the San Francisco Sunshine Ordinance, all Commission meetings are audio recorded in digital form. These audio recordings of open sessions are available starting on the day after the Commission meeting on the Civil Service Commission website at www.sfgov.org/civilservice/.

I.Speaking before the Civil Service Commission

Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the time the item is heard. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting. Maximum time will be three (3) minutes. A subsequent comment after the three (3) minute period is limited to one (1) minute. The timer shall be in operation during public comment. Upon any specific request by a Commissioner, time may be extended.

J.Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings

The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.

Information on Disability Access

The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area. City Hall is wheelchair accessible. The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall. Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call (415) 923-6142. Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.

The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility. In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City to accommodate these individuals.

Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)

Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards,
councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Victor Young, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfgov.org/bdsupvrs/sunshine.

San Francisco Lobbyist Ordinance

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to
register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA 94102, telephone (415) 252-3100,
fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.

City and County of San Francisco

Civil Service Commission

Agenda for Regular Meeting

September 19, 2016

2:00 p.m.

	ITEM NO.

	(1)	CALL TO ORDER AND ROLL CALL

		President Gina M. Roccanova
		Vice President Kate Favetti
		Commissioner Douglas S. Chan
		Commissioner Scott R. Heldfond

	(2)	REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA

	(3)	APPROVAL OF MINUTES - Action Item

		Regular Meeting of August 15, 2016

		Recommendation:	Adopt the minutes.

	(4)	ANNOUNCEMENTS

		Announcement of changes to the agenda.

		Other announcements.

		HUMAN RESOURCES DIRECTOR’S REPORT

	(5)	Department of Human Resources’ Report on Provisional Appointments. (File No. 0292-16-1) – Action Item

		Recommendation:	Adopt the report.

	(6)	Department of Human Resources’ Report on Position-Based Testing Program. (File No. 0293-16-1) – Action Item

		Recommendation:	Adopt the report.

		EXECUTIVE OFFICER’S REPORT

(7)		Year-End Report on the Civil Service Commission’s Activities and Achievements in Fiscal Year 2015-2016. (File No. 0310-16-1) – Action Item

		Recommendation:	Adopt the report.

RATIFICATION AGENDA

All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda.

(8)

Review of Request for Approval of Proposed Personal Services Contracts.

(File No. 0303-16-8) – Action Item

PSC#	Department	Amount	Type of Service	Type of Approval	Duration
46005-15/16	General Services Agency – City Administrator	$500,000	Implement a Case Management System (CMS) and Laboratory Information Management System (LIMS) that incorporates all of the investigative cases managements and LIMS instrument interfacing. Order tests and result workflow of the Office of the Chief Medical Examiner.	Regular	8/31/2019
40172-16/17	Controller	$5,000,000	Perform specialized audit, analytical and technical assistance consulting and training services to maximize the effectiveness of the Controller’s Office. City Services Auditor function to assess and improve the financial condition and performance of City departments.	Regular	9/19/2021
42622-16/17	General Services Agency – Public Works	$3,000,000	The proposed work under consideration is to provide architectural and engineering design services for Design Development through the completion of construction. The design is for a new San Francisco Fire Department (SFFD) Ambulance and Paramedic Emergency Medical Services (EMS) facility at 2245 Jerrold Avenue. This new EMS facility will consist of a seismically safe three-story facility and adjacent three-story parking structure. This EMS facility will house and deploy ambulance and paramedic staff, as well as provide enhanced ambulance restocking and a centralized depot which will increase overall ambulance dispatching efficiency.	Regular	7/1/2020
41337-15/16	Department of Emergency Management	$28,000,000	For the long term maintenance agreement Motorola will perform the following activities on all equipment and software: Infrastructure Repair Support, Case Management and Resolution, Preventative Maintenance, In-Building System Maintenance, Airport System Maintenance, System and Network Monitoring, Security/Anti-virus Monitoring and Update Service, Subscriber Repair Bank credit, Software Subscription Agreement for Wave and Infor Asset Management and a System and Software Refresh Agreement – to ensure no software or hardware component becomes obsolete and/or unsupported by the vendor.	Regular	12/31/2035

PSC#	Department	Amount	Type of Service	Type of Approval	Duration
41094-15/16	Municipal Transportation Agency	$1,500,000	The contractor will provide community outreach, employment barrier removal, job readiness, and workforce training services that prepare participants for job placement via employment referral and training programs, such as CityBuild and First Source, in trade apprenticeships and non-trade employment that emerge from the San Francisco Municipal Transportation Agency’s (SFMTA) Central Subway Project. The contractor will communicate with, establish a rapport with, and provide services to ethnic minority communities and women. The contractor will facilitate personal development for clients, including: acting as liaison with appropriate legal, medical, and social services; ensuring the acquisition of basic job readiness skills such as punctuality, workplace etiquette, interview skills, resume writing; and, ensuring the acquisition of workplace skills such as use of industry specific technologies, tools, and procedures.	Regular	12/31/2018
41052-15/16	Public Utilities Commission	$9,000,000	The San Francisco Public Utilities Commission (SFPUC) is implementing a High-Efficiency Toilet and High-Efficiency Urinal Direct Install Program (“Program”) for customers in its retail service area. Through this Program, an estimated 10,000 older, high-flush volume toilets and urinals located in private residential and commercial properties will be replaced with high-efficiency models. The services will include performing program administration, program marketing, auditing, and leak detection services, as well as plumbing services to replace inefficient fixtures. Customers with the greatest potential for water savings will be prioritized, as well as plumbing services to replace inefficient fixtures. Customers with the greatest potential for water savings will be prioritized, as well as those that have not previously received SFPUC financial incentives for replacement of toilets and urinals. The selected vendor for the program will administer an initial program phase of up to four years and $4 million, with contract capacity up to nine years and $9 million. The SFPUC was awarded a grant of $535,000 from the California Department of Water Resources to help implement the Program.	Regular	8/30/2025
46157-16/17	Public Utilities Commission	$3,000,000	This project involves replacing the portion of the Southeast Outfall (SEO) that crosses Islais Creek, immediately parallel to, and west of, the Third Street Bridge in San Francisco, CA. The SEO is part of the City of San Francisco’s combined sewer system, which collects and treats both sanitary sewage and stormwater. The SEO Islais Creek crossing is currently comprised of two ductile iron pipes (36-inch and 42-inch). The pipes were constructed across Islais Creek and are buried in the bottom of the creek bed. The pipes have been determined by City engineering staff to be at the end of their useful life, and have exhibited failures on several occasions, most recently in July 2015. The new Islais Creek crossing will consist of two new 54-inch outside diameter high density polyethylene (HDPE) buried pipes to replace the existing 36-inch and 42-inch pipes at the crossing. Additionally, one new structure on each side of the creek is being proposed to tie the new pipes to the existing system. The new structures will also contain actuated valves and pipes to divert flow to the new or existing systems.	Regular	12/31/2021
46958-16/17	Public Utilities Commission	$2,000,000	Assist San Francisco Public Utilities Commission (SFPUC) personnel in providing corrosion control engineering support for projects pertaining to maintenance of Water Supply and Treatment Division (WSTD) -operated pipeline segments, tanks and storage vessels, and other WSTD facilities. Services to be provided include: corrosion condition assessment surveys of pipelines; cathodic protection interference mitigation; leak investigation; and other corrosion engineering tasks as identified in the WSTD’s Corrosion Master Plan.	Regular	9/15/2023

PSC#	Department	Amount	Type of Service	Type of Approval	Duration
47902-15/16	General Services Agency – Technology	$3,000,000	This contract will consist of services for captioned text added to video for the City’s Board of Supervisors’ meetings, Mayor’s press conferences, 14 City commissions video tape, and cablecast by the San Francisco Government Television (SEGovTV) on cable channels 26 and 78. Closed caption text will also be added to the original programs produced by SFGovTV for City departments.	Regular	6/30/2021
4042-10/11	Airport	Current Approved Amount $1,050,000 Increase Amount Requested $450,000 New Total Amount Requested $1,500,000	Provide as needed pavement assessment services in accordance with Federal Aviation Administration’s (FAA) Advisory Circular (AC 150/5370), including but not limited to plant mix bituminous pavements (Item P-401) subject to Aircraft loading, data review, and analysis of pavement reports; consultation with other pavement engineering analysis; review of existing and proposed pavements; preparation of reports and recommendations; performance of recommended further studies; and to provide expertise in the analysis of special problems pertaining to the design and construction of pavements at the San Francisco International Airport.	Modification	6/30/2021
4027-11/12	Airport	Current Approved Amount $2,000,000 Increase Amount Requested $4,000,000 New Total Amount Requested $6,000,000	San Francisco International Airport plans to upgrade its industrial waste water treatment (IWWT) plant. The design-build team, with knowledge and experience in IWWT processing, sanitary sewer and reclaimed water system processes to provide programming, schematic design and management, will assist on this project. The IWWT project includes the design and construction of a new industrial waste water treatment process facility, offices and laboratory, demolition of the existing IWWT process building and shop building, construction of additional equalization tanks with power and controls, a new trickling filter tank, renovation of existing clarifiers and the existing clarifiers and the existing sludge transfer pump station, construction of a new microbiology laboratory, evaluation and replacement of inter-building process piping, construction of a new chorine contact basin, incorporation of a new emergency power generator, upgrading of the existing Wonderware software program for process control, remodeling of the existing sanitary sewer administration and operations building, developing a plan to utilize the methane gas generated from digesters, replacement of motor control centers and the design and construction of a new Headworks box and screen facility, and developing a plan for Airport-wide reclaimed water processing system. The PM team will be responsible for providing the specialized experts to prepare bridging documents and manage this scope of work.	Modification	12/31/2020
4087-12/13	Airport	Current Approved Amount $35,000,000 Increase Amount Requested $45,000,000 New Total Amount Requested $80,000,000	The Airport plans to upgrade its industrial waste treatment plant (IWTP). A design-build team, with knowledge and experience in industrial waste water treatment processing, sanitary sewer and recycled water systems, will design and bid the trade packages for direct construction work when design in complete. the IWTP project includes the design and construction of a new industrial waste water treatment process facility, offices and laboratory, demolition of the existing IWTP process and shop buildings, refurbishment of the existing trickling filter tank, renovation of existing clarifiers and the existing sludge transfer pump station, construction of a new microbiology laboratory, evaluation and replacement of inter-building process piping, construction of a new chorine contact basin, incorporation of a new emergency power generator, and upgrading of the existing Wonderware software program for process control.	Modification	12/31/2020

PSC#	Department	Amount	Type of Service	Type of Approval	Duration
4099-09/10	Airport	Current Approved Amount $16,700,000 Increase Amount Requested $7,000,000 New Total Amount Requested $23,700,000	Baggage Handling System: Design and integrate baggage handling systems (BHS) and in-line explosives detection screening (EDS) systems at Terminal 3, Boarding Area E, International Terminal Building and other Airport BHS locations: (i) 100% complete biddable construction documents, (ii) full-service construction administration, (iii) quality control for BHS additions and modifications, (iv) 100% design and integration of programmable logic controls (PLC), (v) Pre-construction simulations, and (vi) acceptance testing and integration with servers, switches, motor controls, and TSA screening equipment for a complete operating system. Passenger Boarding Bridges: Provide design and integration services required for the passenger boarding bridges (PBBs) at Boarding Area B, Boarding Area E and other Airport locations: (i) 100% complete biddable construction documents, (ii) full-service construction documents, (iii) quality control services for complete PBB replacements, relocations and/or modifications, (iv) PBB integration with aircraft parking, fuel hydrant system, preconditioned air and ground power, (v) acceptance testing with aircraft complete system. Scope Change: The scope of services will add work for: 1) Airport Wide As-Needed baggage handling Services (BHS) Improvements for design & construction mgmt. svs. Required for essential improvements to existing Airport BHS equipment that is obsolete or beyond its useful life; 2) International Terminal & Terminal 3, Boarding Area F Checked Baggage Inspection System (CBIS) Modernization Prog. for design & construction mgmt. svs. Required for the Trans. Security Admin. (TSA)’s CBIS modernization prog. to replace security screening & associated BHS equipment that is obsolete or beyond its useful life; & 3) Airport Wide Safety & Optimization Proj. for design-build svs. Required for safety & maintenance access improvements for the TSA’s in-line explosives detection screening (EDS) & associated BHS equipment.	Modification	12/31/2021
4002-13/14	Airport	Current Approved Amount $1,500,000 Increase Amount Requested $2,250,000 New Total Amount Requested $3,750,000	The Airport has an ongoing need for hardware and software support which must be provided by a Lenel OnGuard trained and certified vendor. The Lenel OnGuard Access Control System provides measures for controlling access to the secured areas of the Airport, as required by Transportation Security Regulations Part 1542 (http://www.tsa.gov/stakeholders/subchapter-c-civil-aviation-security) through card readers, door locks and sensors. Due to the complexities of the system and consequence of error, the manufacturer does not grant this certification to its end users, but rather certifies third parties as Lenel certified vendors to perform the work.	Modification	12/31/2020
4040-13/14	General Services Agency – Public Works	Current Approved Amount $600,000 Increase Amount Requested $1,500,000 New Total Amount Requested $2,100,000	Provide specialized services in Waterproofing Consultation to support Department of Public Works (DPW) design staff on an as-needed basis. The Consultants will provide expert waterproofing consultation services to ensure that our projects are designed and constructed to the best quality standards of water proofing. DPW intends to award two (2) contracts for $200,000 each.	Modification	12/31/2022

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

35111-14/15

Economic and Workforce Development

Current Approved Amount

$100,000

Increase Amount Requested

$200,000

New Total Amount Requested

$300,000

The Contractor will work with the Office of Economic and Workforce Development (OEWD) and other City Departments to evaluate the City’s local hire policies including those contained in the City’s Admin Codes Chapter 6, 83, HUD section 3, Federal Goals and San Francisco Redevelopment/Office of Community Investment and Infrastructure (OCII) Goals, and assist with writing required annual mandatory local policy reports to be submitted to the Mayor’s Construction Workforce Advisory Committee. In addition, the contractor will work with CityBuild on material and proposal development to ensure the sustainability of the CityBuild programs.

Modification

12/31/2019

4071-09/10

Municipal Transportation Agency

Current Approved Amount

$2,000,000

Increase Amount Requested

$0

New Total Amount Requested

$2,000,000

Professional Services to prepare technical specifications and Unit Price Books containing 150,000-200,000 items of work. Train staff and contractors for an SFMTA-customized job order contracting system. Provide proprietary software and management tools to administer the job order contracting program. This consultant contract is performance based, and fees are paid as a percentage of actual construction task orders issued after the master construction contracts are awarded.

Modification

10/31/2018

Recommendation:

Adopt the report. Approve the request for proposed Personal Services Contracts; Notify the Office of the Controller and the Office of Contract Administration.

(9)

Review of Request for Approval of Proposed Personal Services Contract Number

46786-15/16. (File No. 0304-16-8) – Action Item

PSC#	Department	Amount	Type of Service	Type of Approval	Duration
46786-15/16	Public Utilities Commission	$8,000,000	Provide technical evaluation, project development, financial analysis, design, permitting, and construction management of renewable energy and energy storage technologies.	Regular	10/9/2021

	August 15, 2016:	Postponed to the meeting of September 19, 2016 at the request of the Public Utilities Commission.

	Recommendation:	Adopt the report. Approve the request for proposed Personal Services Contracts; Notify the Office of the Controller and the Office of Contract Administration.

CONSENT AGENDA

All matters on the Consent Agenda considered by the Civil Service Commission will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Consent Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Consent Agenda.

(10)

San Francisco Municipal Transportation Agency’s Report on Position-Based Testing.

(File No. 0286-16-1) – Action Item