CALL TO ORDER

2:05 p.m.

ROLL CALL

President Douglas S. Chan

Present

Vice President Gina M. Roccanova

Present

Commissioner Kate Favetti

Present

Commissioner Scott R. Heldfond

Present

President Douglas S. Chan presided

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA  (Item No. 2)

None.

APPROVAL OF MINUTES  (Item No. 3)

Regular Meeting of March 7, 2016

March 21, 2016:

Adopted the minutes.

Action:

Adopted the minutes as amended.  (Vote of 4 to 0)

Regular Meeting of April 4, 2016

Action:

Adopted the minutes as amended.  (Vote of 4 to 0)

ANNOUNCEMENTS  (Item No. 4)

None.

HUMAN RESOURCES DIRECTOR’S REPORT  (Item No. 5)

Micki Callahan referenced the Stanford study celebrating the City and County of San Francisco’s conviction hiring program.  The article appearing in the San Francisco Chronicle stated in part, that the success rate of individuals hired with convictions, are no different than those without convictions.

EXECUTIVE OFFICER’S REPORT  (Item No. 6)

Michael Brown reported that the Crosswalk of issues presented in Sin Yee Poon’s Spreadsheet is completed.  The Inspection Services as a result of newly reported issues are near completion.  The report to the Civil Service Commission will again be scheduled for 5:00 p.m.  We have received an additional request from the media for information.  However, the information requested should be no different than what has already been provided except adding from present back to January 1, 2016.

0153-16-8

Review of Request for Approval of Proposed Personal Services Contracts.

(Item No. 7)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

45221-15/16

City Planning

$1,800,000

To provide preparation, document clean-up, indexing and scanning of historical department documents into electronic format.  Department documents include closed case dockets (i.e. project files for entitlements, decision documents, applications, etc.), historical property files, area maps, Planning Commission, Historic Preservation commission, and Variance Hearing documents (i.e. agendas, minutes, etc.), off-site storage location documents, and resource and reference materials located in on-site libraries.  Approximately 4,500 boxes of records are located on-site, and 5,200 boxes of records are located off-site.

Regular

2/1/2020

48736-15/16

City Planning

$7,500,000

The San Francisco Planning Department is seeking to create five pools of qualified consultants through a request-for-qualifications (RFQ) process to use on an as-needed basis.  Such projects include, but are not limited to: 1) Strategic Planning; 2) Sustainability Planning; 3) Resiliency Planning; 4) Information Analysis; and 5) Urban Design.  Private development proposals will be required to use this as-needed pool to conduct independent planning analysis, maintain better quality control, and follow the model used in most other jurisdictions.  Inclusion in the pre-qualified are as follows: 1) enter into an independent contract with a private consultant which must be reviewed & finalized by Department staff, or 2) enter into contracts with City and County of San Francisco on an as-needed basis for the provision of planning, designing and analysis.

Regular

2/22/2019

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

43307-15/16

General Services Agency –

Public Works

$2,500,000

This project proposes to renovate the main building at 1419 Bryant Street and move the existing Animal Care and Control (ACC) facility from its present location at 1200 15^th Street to the renovated property.  The renovated building will undergo seismic strengthening, mechanical, electrical, plumbing and life safety upgrades, as well interior build out required for animal care and administrative spaces.  The ACC will be part of City services expected to continue operation in the event of a major disaster.

Regular

4/4/2021

40331-15/16

Police

$300,000

Contractor will provide pre-employment polygraph screening on an as-needed basis for entry level police officers, police reserve officers, police cadets, and police service aides.  Such screening shall include questions about prior policy history, criminal activity, illegal drug use, drinking habits and incidents of domestic violence.  Contractor shall have a business site with adequate interrogation facilities divided by one way mirrors and equipped with sound devices, video, and audio recording equipment.

Regular

6/30/2019

49079-15/16

Public Utilities Commission

$175,000

The San Francisco Public Utilities Commission (SFPUC) requires ad hoc task forces to be set up in order to provide advice to senior management and project managers on specific technical matters.  Some projects have technical problems beyond the experience of the SFPUC engineering staff, such as dams, tunnels, and new treatment technology.  Technical Advisory Panels (TAPs) are eminent experts specializing in different engineering disciplines such as seismology, engineering geology, geotechnical engineering, dam engineering, design and construction.  The TAPs who are convened to examine and provide a “high level” assessment of the progress and content of the design and construction of particular elements of individual projects at particular milestones to offer advice and comments based on the worldwide or industry-wide experience.  The SFPUC is seeking to retain the services of these highly experienced individual specialists to serve on TAPs for the Calaveras Dam Replacement Project.

Regular

12/31/2019

44755-15/16

Public Health

$12,000,000

Integrated, culturally relevant array of community wide health and wellness programs and services focused on disease prevention and mental health promotion for the broad range of San Francisco’s Black/African American populations and HOPE SF residents in the targeted HOPE SF communities.  The focus is to improve health outcomes through policy, systems and environmental change, and the implementation and evaluation of collaborative, integrated programs.  Specific strategies include peer leadership development and support, coalition building, individual community capacity building, and community level support for health eating/active living and stress reduction and community clinical linkages.

Regular

6/30/2021

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

30723-14/15

Department of Emergency Management

Current Approved Amount

$100,000

Increase Amount Requested

$400,000

New Total Amount Requested

$500,000

Contractor will provide software, maintenance, support, and services to the eight urban areas collectively known as ‘California Urban Area Subscribers’ under a statewide risk management program.  This statewide program is known as the California Common Operating Picture (Cal COP).  CalCOP is a cloud-based data sharing platform that leverages local and regional risk management and critical infrastructure assessments in order to create a common threat awareness picture for the state of California.  Contractor will conduct state agency needs assessments and produce a Concept of Operations (CONOPS) document describing Standard Operating Procedures (SOP) for core business functions and uses of Cal COP by each agency.  Contractor will also build a two-way integration system between Cal COP and a locally-based emergency operations application known as Web EOC.  Contractor will also provide Cal COP training and exercise support to state-level public safety officials within the California Urban Area Subscribers network (CA Office of Emergency Services, CA Highway Patrol, CA State Terror Threat Assessment Center, etc.).  The training will enhance the ability to navigate Cal COP and use more advanced components of the system, while the exercise support will help validate capabilities and identify shortfalls or areas for improvement.  Contractor will also provide Protected Critical Infrastructure Information (PCII) configuration, Critical Infrastructure and Key Resources (CIKR) support, Threat Hazard Identification and Risk Assessment (THIRA) support, software configurations, date integrations, field reporting, analytical consulting, workshop facilitation, user training, and special event support.

Modification

4/30/2019

4091-10/11

Police

Current Approved Amount

$880,000

Increase Amount Requested

$350,000

New Total Amount Requested

$1,230,000

Contractor will provide outpatient behavioral health services to the San Francisco Police Department (SFPD) members and their families.  These services will provide 8 visits per family per fiscal year and be available throughout the United States.  The professional team provided by the Contractor will include individuals that have been recruited, selected and trained by the Behavioral Science Unit of the SFPD.

Scope Change:

The selected vendor in 2011 provides 10 sessions per member (and their families) and a critical incident stress residential program for 5 members per fiscal year.  The vendor will continue to provide 10 sessions per member and a critical incident stress residential program for 6 members for each fiscal years from 15-16 – 17-18.

Modification

6/30/2018

4093-09/10

Police

Current Approved Amount

$1,000,000

Increase Amount Requested

$50,000

New Total Amount Requested

$1,050,000

Contractor will provide pre-employment polygraph screening on an as-needed basis for entry level police officers, police reserve officers, police cadets and police service aides.  Such screening shall include questions about prior police history, criminal activity, illegal drug use, drinking habits and incidents of domestic violence.  Contractor shall have a business site with adequate interrogation facilities divided by one way mirrors and equipped with sound devices and video and audio recording equipment.

Modification

12/30/2016

32847-13/14

Human Resources

Current Approved Amount

$99,000

Increase Amount Requested

$250,000

New Total Amount Requested

$349,000

Labor Code section 4616 et. Seq. was amended to include additional oversight responsibilities for employers who maintain a medical provider network (MPN) for treatment of industrial injuries.  The Medical Director will ensure that network physicians and ancillary service providers are delivering quality medical care to the employees of the City & County of San Francisco (CCSF), including those working for San Francisco Municipal Transportation Agency and the San Francisco Community College District, who have been injured on the job, consistent with the changes outline in Senate Bill 863.

Modification

6/30/2018

0153-16-8

Cont.

Speakers:

Tom DiSanto, City Planning spoke on PSC #48736-15/16

Action:

Adopted the report.  Approved the request for proposed Personal Services Contracts; Notify the Office of the Controller and the Office of Contract Administration.  (Vote of 4 to 0)

0149-16-3

Certification of the Highest Prevailing Rate of Wages of the Broadcast Services Work in Private Employment in the City and County of San Francisco.  (Item No. 8)

Speakers:

None.

Action:

Adopted the report.  (Vote of 4 to 0)

0150-16-8

Status Report of Personal Services Contract Number 4075-09/10 As-Needed Environmental Consulting and Planning Services from the Department of Public Works.  (Item No. 9)

Speakers:

None.

Action:

Accepted the report.  (Vote of 4 to 0)

0155-16-3

Salary Survey for Registered Nurse Classifications (Charter Section A8.403),
2016-2017.   (Item No. 10)

Speakers:

None.

Action:

Adopted the report; Certify to the Board of Supervisors for the Acute Care Nursing Classifications the Highest Prevailing Salary Schedules in the Six Bay Area Counties (Public & Private) in effect on April 15, 2016.  (Vote of 4 to 0)

0143-16-8

Department of Technology’s Quarterly Report in Compliance with the Commission’s Conditional Approval for Personal Services Contract Number
4070-09/10.  (Item No. 11)

Speakers:

Jolie Gines, Department of Technology

Action:

Adopted the report.  (Vote of 4 to 0)

0147-16-8

Review of Request for Approval of Proposed Personal Services Contract Number
44181-15/16 from the Department of Public Health.  (Item No. 12)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

44181-15/16

Public Health

$1,000,000

The contractor will perform coding and abstracting of inpatient accounts using International Classification of Diseases, Tenth Revision-Clinical Modification (ICD-10-CM) and International classification of Diseases, Tenth Revision-Procedure Coding System ICD-10-PCS) classification systems and Diagnosis-Related Group (DRG) expertise; assign codes for diagnoses, treatments, and procedures according to the appropriate classification system for complex inpatient encounters; follow Center for Medicare and Medicaid Services (CMS)/American Health Information Management Association (AHIMA) coding guidelines; review provider documentation to determine principal diagnosis, comorbidities and complications, secondary conditions and surgical procedures; ensure accurate coding by clarifying diagnosis and procedural information through a query process; assign Present On Admission (POA) values for inpatient diagnoses; abstract required information from source documentation and enter into encoder and abstracting system; identify non-payment conditions Hospital Acquired Conditions (HAC) and, when required, review documentation to verify and, as necessary, correct the patient disposition upon discharge.

Regular

6/30/2019

Speakers:

Robert Longhitano, Department of Public Health

Emma Gerould, SEIU Local 1021

Action:

Conditionally approved for one (1) year on the conditions that 1) Department of Public Health will continue ongoing engagement with Local 1021 regarding their progress in hiring 2112 Medical Records Technician civil service positions so that this Personal Services Contract is no longer needed and 2) Department of Public Health will report back to the Civil Service Commission on progress in this regard in one year; Notify the Office of the Controller and Office of Contract Administration.  (Vote of 4 to 0)

0152-16-3

Annual Adjustment (3^rd year of 5-year cycle) of Salary of Member, Board of Supervisors in accordance with Civil Service Commission Action of May 19, 2014; and, Salaries (5^th year of 5-year cycle) of Elected Officials (Mayor, City Attorney, District Attorney, Public Defender, Assessor-Recorder, Treasurer, and Sheriff) in accordance with Charter Section A8.409-1 for Fiscal Year 2016-17.  (Item No. 13)

Speakers:

Luz Morganti, Civil Service Commission

Action:

Accepted the report; certify the salary of member, Board of Supervisors in accordance with Charter Section 2.100 and elected officials in accordance with Charter Section A8.409-1 for timely transmittal to the Controller for inclusion in the FY 2016-17 budget.  (Vote of 4 to 0)

0151-16-3

Annual Certification of Benefits for Elected Officials (Mayor, City Attorney, District Attorney, Public Defender, Assessor-Recorder, Treasurer, and Sheriff) and Members of the Board of Supervisors for Fiscal Year 2016-17 in accordance with Charter Section A8.409-1.  (Item No. 14)

Speakers:

Luz Morganti, Civil Service Commission

Action:

Accepted the report; certify the benefits of elected officials (including Members of the Board of Supervisors) for Fiscal Year 2016-17 in accordance with Charter Section A8.409-1 at the same level of benefits as those provided to covered employees of the Municipal Executives’ Association (MEA) in effect on July 1, 2016.  (Vote of 4 to 0)

0013-16-6

Appeal by Roger Joiner of the Human Resources Director’s Determination to Administratively Close his Complaint of Discrimination. (Item No. 15)

April 4, 2016:

Postponed to the meeting of April 18, 2016 at the request of Mr. Joiner; it was stipulated that this will be the only request for continuance to be approved.

Speakers:

Hallie Albert, Department of Human Resources

Roger Joiner, Appellant

Action:

Upheld the Human Resources Director’s decision and denied Mr. Joiner’s appeal.  (Vote of 4 to 0)

0039-16-4

Appeal by Michelle Cohen of the Rejection of Her Application for the Class 9520 Transportation Safety Specialist Examination.  (Item No. 16)

Speakers:

Regina Tharayil, Municipal Transportation Agency

Michelle Cohen, Appellant

Action:

Upheld the decision of the Director of Transportation, SFMTA and denied the appeal of Ms. Cohen.  (Vote of 3 to 0; Commissioner Heldfond left at 3:07 p.m. during this item.)

0158-16-1

CSC Mid-Year Status Report on Fiscal Year 2015-16 Service and Performance Goals Covering the Period Ending December 31, 2015.  (Item No. 17)

Speakers:

Sandra Eng, Civil Service Commission

Action:

Adopted the report.  (Vote of 3 to 0)

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS  (Item No. 18)

None.

ADJOURNMENT  (Item No. 19)

3:21 p.m.