CALL TO ORDER

2:04 p.m.

ROLL CALL

President Douglas S. Chan

Present

Vice President Gina M. Roccanova

Present

Commissioner Kate Favetti

Present

Commissioner Scott R. Heldfond

Present

President Douglas S. Chan presided.

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA  (Item No. 2)

Sin Yee Poon, inquired about the SEIU’s item to be scheduled on January 4, 2016 at a special time of 5:00 p.m.  The Executive Officer confirmed there will be a quorum available for the 5:00 p.m. item.

APPROVAL OF MINUTES  (Item No. 3)

Regular Meeting of November 16, 2015

December 7, 2015:

Postponed to the meeting of December 21, 2015.

Action:

Adopted the minutes.  (Vote of 4 to 0)

Regular Meeting of December 7, 2015

Action:

Adopted the minutes.  (Vote of 4 to 0)

ANNOUNCEMENTS  (Item No. 4)

Items #8 thru #12 under the Closed Session Agenda, the appellant has requested a postponement to February 1, 2016.

The Meetings of January 18^th, 2016 has been cancelled due to the Martin Luther King Jr. and February 15^th, 2016 due to the President’s Day Holidays.

HUMAN RESOURCES DIRECTOR’S REPORT  (Item No. 5)

Micki Callahan updated the Commission on the efforts to clean up the Unrepresented Ordinance.  The hope is to place unrepresented classifications with others who perform similar work into the same bargaining unit.  Under the authority of the Employee Relations Ordinance, they have already sent out notices to individuals and unions informing them of the plans.  Final notices of action will be forthcoming.  Only one or two groups have expressed concerns.  The result will create a much smaller group under the Unrepresented Ordinance.

0433-15-1

Department’s Fiscal Years 2016-17 and 2017- 18 Budget Preparation Schedule.
(Item No. 6)

Speakers:

Sandra Eng, Civil Service Commission

Action:

Direct Commission staff to prepare Fiscal Years 2016-17 and 2017-18 Budget Request to maintain adequate staffing levels to meet current service needs; continue to negotiate amounts; present Budget Request at the Commission meeting of January 4, 2016; incorporate changes made by the Commission up to the Budget Request submission deadline; and approve to submit the Fiscal Years 2016-17 and 2017-18 Budget Request to the Controller and the Office of the Mayor by February 22, 2016.  (Vote of 4 to 0)

0419-15-8

Review of Request for Approval of Proposed Personal Services Contracts.

(Item No. 7)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

42162-15/16

Department of Emergency Management

$1,000,000

Contractor will identify standards and establish benchmarks for effective emergency planning, community preparedness, and recovery planning (in the event of a man made or natural disaster) for the Bay Area Region, which includes the twelve Bay Area counties and the core cities of San Francisco, Oakland, and San Jose.  Contractor will build on regional capabilities; review and analyze catastrophic plans; strengthen regional public information and warning systems; perform gaps and needs analysis to effectively respond to terrorism; improve current recovery planning efforts; facilitate community preparedness; and improve local debris removal plans to maximize Federal Emergency Management Agency (FEMA) public assistance requirements.  Contractor will develop plans, trainings, exercises and evaluation activities needed to strengthen and improve the Bay Area Region’s emergency planning, community preparedness, and recovery planning capabilities.

Regular

10/31/2019

0419-15-8

Cont.

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

41068-14/15

Public Health

$12,000,000

The program will provide opportunities for consumers with behavioral health challenges to engage in work development, training, and placement services to further enhance their path to wellness and recovery.  The criteria for services are specified by DPH Behavioral Health Services and the California Department of Rehabilitation and includes San Francisco residents 18 and over, including transitional age youth, adults and older adults.  Service coordinators also support the work of Behavioral Health Services clinicians by connecting consumers with community-based vocational, educational, and other services identified as needed by the consumer.  Vocational rehabilitation training programs aim to empower consumers toward finding meaningful activities or employment and provide individualized support to address any barriers that may impede their progress toward economic self-sufficiency and achieving vocational goals.  The programs utilized evidence-based practices and work in collaboration with the consumer, family member, and other stakeholders to further develop vocational opportunities for consumers.

Regular

10/31/2020

43897-14/15

Public Health

$400,000

The contractor will develop a new Full Service Partnership program will be developed to support the stabilization and recovery of families in crisis who are also caring for children under the age of 5.  The program will provide case management and therapeutic services to San Francisco’s most vulnerable families, particularly those living in public housing developments.

Regular

6/30/2020

44258-15/16

Public Utilities Commission

$20,000,000

This PSC will be made up of four (4) contracts, each at a value of $5 million.  Work will consist of specialized and technical as-needed services in the areas of water supply, storage, and transport services; water quality services; natural resources services; water treatment services; and enterprise operations and management services for the San Francisco Public Utilities Commission (SFPUC).

Regular

4/30/2021

4027-09/10

Department of Building Inspection

Current Approved Amount

$269,420

Increase Amount Requested

$15,000

New Total Amount Requested

$284,420

Install, configure, test, and train DBI staff on operating and maintaining a new proprietary Interactive Voice Response (IVR) system.  The IVR is an off-the-shelf telephone system that allows customers to schedule and cancel inspections along with obtaining inspection results.  It will also allow inspectors to manage their workload and increase their time in the field.  Total cost of project: $385,120 including $203,500 for hardware, software, licenses and Application Interface modules and $181,620 for professional services and maintenance.

Modification

6/30/2017

37826-15/16

Municipal Transportation Agency

Current Approved Amount

$100,000

Increase Amount Requested

$400,000

New Total Amount Requested

$500,000

The consultant will provide required training to the San Francisco Municipal Transportation Agency (SFMTA) police service dogs (K-9 unit) and their handlers on explosives detection in accordance with Transportation Security Administration (TSA) standards.  The canines and police officers will then be qualified and TSA-certified to work when explosives detection is required within the SFMTA transit system

Modification

12/15/2020

Speakers:

Mikyung Kim-Molina, Department of Emergency Management spoke on PSC #42162-15/16

Taras Madison, Department of Building Inspections PSC #4027-09/10

Action:

Adopted the report.  Approved the request for proposed Personal Services Contracts; Notify the Office of the Controller and the Office of Contract Administration.  (Vote of 4 to 0)

CLOSED SESSION

0326-15-6

Public comment on all matters pertaining to Items #9 through 12.  (Item No. 8)

None.

Vote on whether to hold Item #10 in Closed Session—Action Item.

Basis for Closed Session:  Personnel Exception (Gov. Code § 54957(b)(1), Admin Code § 67.10(b); Peace Officer Confidentiality Statutes (Penal Code §§  832.5, 832.7, 832.8))  (Item No. 9)

Speakers:

None.

Action:

Postponed items #9 through #12 to the meeting of January 4, 2016.  (Vote of 4 to 0)

Closed Session – Appeal of the Human Resources Director’s Determination of Insufficient Evidence to Sustain a Peace Officer’s Allegations of Harassment/Hostile Work Environment Due to Race, EEO File No. 1846.   (Item No. 10)

Action:

The Commission did not go into closed session.

Reconvene in Open Session.  (Item No. 11)

1)

Vote on whether to elect to disclose any or all discussions held on Item #11 in Closed Session (San Francisco Administrative Code Section 67.12 (a))

Reconvene in open session  (Item No. 12)

A)

Vote to elect whether to disclose any or all discussions held in closed session (San Francisco Administrative Code Section 67.12 (a) (Action Item)

Action:

The Commission did not go into closed session.

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS  (Item No. 13)

Commissioner Favetti requested  that the Civil Service Commission (CSC) report on the CSC approval of the Personal Service Contract at Department of Building Inspection, what the duration was or whether there are any restrictions or limitations associated with the approval.

Commissioner Roccanova requested that whenever we send a voluminous item thru drop box to find a way to organize the material to make the reference to the item easier to follow.

Commissioner Chan requested future discussion regarding viewing material on personal devices and the implication under public records requests.

As a final note, the January 4, 2016 Regular Commission Meeting will begin at 3:00 p.m.

ADJOURNMENT  (Item No. 14)

2:58 p.m.