CALL TO ORDER

2:03 p.m.

ROLL CALL  (Item No. 1)

President Douglas S. Chan

Present

Vice President Gina M. Roccanova

Present

Commissioner Kate Favetti

Present

Commissioner Scott R. Heldfond

Present

President Douglas S. Chan presided.

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA  (Item No. 2)

None.

APPROVAL OF MINUTES  (Item No. 3)

Regular Meeting of October 5, 2015

Action:

Adopted the minutes.  (Vote of 4 to 0)

ANNOUNCEMENTS  (Item No. 4)

None.

HUMAN RESOURCES DIRECTOR’S REPORT  (Item No. 5)

Human Resources Director Micki Callahan made two announcements.  First, she extended her condolences to the family of David Novogrodsky’s.  Mr. Novogrodsky was an active Union leader and previous Director of International Federation of Technical and Professional Engineers, Local 21. A memorial service will be held on November 6, 2015 at the ILWU Local 34 Union Hall from 5:30p.m. to 8:30 p.m.  Second, the Department of Human Resources (DHR) is proceeding with administering the H-50 Assistant Chief examination for the Fire Department.  Through current litigation from the 2009 administration of the exam, a judge awarded through court order the plaintiffs the ability to obtain a copy of the rating key and view all the exam material.  Non-plaintiffs now believe that the plaintiffs have a competitive advantage due to having access to the previous examination material.  DHR will be coming to the Commission with the recommendation to release the same information to non-plaintiffs to eliminate the perception that some people will have an unfair advantage in the future examination process.

EXECUTIVE OFFICER’S REPORT  (Item No. 6)

Executive Officer Michael Brown made four (4) announcements: 1) There was one appeal withdrawn by SEIU, Local 1021regarding a Personal Services Contract. 2) No appeals were administratively resolved for the month of October. 3) In regards to the Sunshine Ordinance Taskforce (SOTF) meeting of October 7, 2015, the SOTF voted to table (administratively close) Mr. Alvin Johnson’s multiple complaints and alleged violations that were filed against various City departments based on his refusal to attend the SOTF hearing.  SOTF will also be working on a document to distribute to City departments advising how to handle complaints such as Mr. Johnson by using the Good Government Guide.  4) The Executive Officer provided training on October 16, 2015 regarding the Civil Service Commission and Merit System to a group of 1649Accountant Interns with the Controller’s office. The presentation was well received.

RATIFICATION AGENDA

0323-15-8

Review of Request for Approval of Proposed Personal Services Contracts.

(Item No. 7)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

45582-15/16

Airport Commission

$2,000,000

Work includes the development of geodetic control, imagery control, project survey and quality control plans; aeronautical survey; airspace analyses, obstruction surveys, and boundary surveys; capture, conversion, and upload of planimetric data to the FAA (Federal Aviation Administration) AGIS (Airport Geographic Information System); capture of terrestrial and LIDAR (Laser Imaging Detecting and Ranging) data; BIM (Building Information Management) integration; and the coordination and submittal of electronic Airport Layout Plans. Contractor will be responsible for the flight services required for the aeronautical survey.

Regular

6/30/2021

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

42988-15/16

Public Utilities Commission

$30,000,000

To provide specialized expertise for the Hetch Hetchy Capital Projects to assist in the areas of: structural engineering, pipeline engineering, geotechnical engineering, civil, electrical, and mechanical engineering, facilities integration, start-up & commissioning, cost and schedule, risk management, engineering planning, design, and support during construction, construction management, project & program management services, tunnel analysis and inspection, quality assurance, value engineering,and peer review. These capital projects are needed to upgrade and improve existing aging infrastructure, so it will meet the challenges of today and the future. The facilities that will be improved include Hetch Hetchy water and power infrastructure, such as pipelines, tunnels, penstocks, powerhouses, switchyards, reservoirs, dams, transmission lines, communication and security systems, and roadways. This City-led Program is located in remote areas of the Hetch Hetchy Water and Power system, and the City needs the services of experienced engineering management firms to provide technical and managerial expertise and staff augmentation at Moccasin, California.

Regular

4/30/2021

4010-12/13

General Services Agency – Public Works

Current Approved Amount

$4,500,000

Increase Amount Requested

$5,200,000

New Total Amount Requested

$9,700,000

Consultants will perform highly specialized mechanical and electrical engineering tasks that include surge analysis, constructability analysis, condition assessment reports, field investigations, third-party Quality Assurance/Quality Control (QA/QC) peer reviews, value engineering, power system reliability studies, construction support, peer review validation, and other consultation work. Projects and facilities may include sewage and water treatment plants; pump stations; compressed natural gas (CNG) filling systems; heating, ventilation and air conditioning (HVAC) systems; emergency generator systems; and emergency services during power outages or rolling blackouts. The Department of Public Works (DPW) intends to award up to three (3) as-needed contracts each not to exceed $1,500,000.

Modi-fication

01/31/2021

4075-09/10

General Services Agency – Public Works

Current Approved Amount

$11,400,000

Increase Amount Requested

$7,400,000

New Total Amount Requested

$18,800,000

Perform as-needed environmental assessments and planning studies to assist in the completion of capital improvement projects; negotiate with regulatory agencies; and prepare environmental, risk assessments and planning reports. The Department of Public Works (DPW) intends to award six (6) contracts of $800,000 each for five (5) years.

Modi-fication

12/31/2022

33441-13/14

Economic and Workforce Development

Current Approved Amount

$100,000

Increase Amount Requested

$300,000

New Total Amount Requested

$400,000

Contractors will provide business consulting and training services to the Small Business Development Center’s (SBDC’s) small business clients on an as-needed basis. SBDC is a program hosted by the City through the Office of Economic and Workforce Development (OEWD) as part of a greater network of services to help small- to medium-sized businesses grow and succeed. The Contractors’ counseling services will include advice, guidance and/or instruction concerning the formation, management, financing, and operation of small business enterprises through workshops, one-on-one consulting, and loan packaging. Through a Request For Qualifications, OEWD created a pre-qualified list of 24 consultants who will remain eligible for consideration and contract negotiation on an as-needed basis for two years.

Modi-fication

6/30/2017

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

32412-14/15

Municipal Transportation Agency

Current Approved Amount

$100,000

Increase Amount Requested

$150,000

New Total Amount Requested

$250,000

The consultant will provide technical support and conduct additional, up-to-date analysis of rail schedule data; utilize Trapeze scheduling software that programs Muni’s rail schedules; update the initially-proposed schedule change recommendations; and, identify effective approaches to schedule building due to scheduling enhancements that are ready for implementation. As a part of its Muni Forward program of transit improvements, the San Francisco Municipal Transportation Agency (SFMTA) is introducing new schedules and service levels for many of its routes. Proposed work is directly related to the implementation of these new schedules.

Modi-fication

6/30/2017

3012-13/14

Municipal Transportation Agency

Current Approved Amount

$1,049,000

Increase Amount Requested

$3,000,000

New Total Amount Requested

$4,049,000

The San Francisco Municipal Transportation Agency (SFMTA) requires street teams to provide outreach, information and public relations services and serve as the SFMTA “ambassadors” to the general public at sports events, street fairs, parades concerts, and other public events. The teams would also provide services during crises such as transit agency shutdowns, direct the SFMTA’s customers to current or re-routed transit connections, and provide other transit information as needed in multiple languages.

Modi-fication

10/31/2018

45100-14/15

Police Department

Current Approved Amount

$2,040,000

Increase Amount Requested

$300,000

New Total Amount Requested

$2,340,000

Bicycle safety registration program for bicycle theft prevention will be expanded due to increasing bicycle ridership in San Francisco and increased bicycle theft.

Modi-fication

6/30/2018

4163-06/07

General Services Agency - Technology

Current Approved Amount

$281,1750

Increase Amount Requested

$100,000

New Total Amount Requested

$381,750

Host Internet video streaming of SFGTV, the San Francisco Government Channel, cable channel 26, 24/7. Provide monthly usage reports. Host and store up to one year's archive of video on the internet for the Board of Supervisors meetings, City commission meetings, Mayor's press conferences, State of the City Address and others, as necessary. Provide software to index meeting according to agenda items and link documents to streaming video. Provide software to include caption with video streaming content.

Modi-fication

6/30/2016

Speakers:

Deanna Desedas, Municipal Transportation Agency spoke on PSC #3012-13/14.

Jolie Gines, General Services Agency – Technology spoke on PSC #4163-06/07.

Stanley DeSouza and Tiffany Tsang, Department of Public Works spoke on PSC #4075-09/10.

Action:

1) Conditionally approved PSC #3012-13/14 with the proviso that the department requests the provider to increase the threshold in hiring San Francisco residents.  (Vote of 4 to 0)

2) Conditionally approved PSC #4163-06/07 with the proviso that the department will properly answer Question 6B.  (Vote of 4 to 0)

3) Conditionally approved PSC #4075-09/10 with the proviso that the department will submit the previous Form 1 with the Commission’s Notice of Action from the initial approval.  In addition, after 2022 the department will refile this Personal Services Contract as a regular contract rather than a modification.

(Vote of 4 to 0)

4) Approved the request for all remaining PSCs (PSC numbers 45582-15/16, 42988-15/16, 4010-12/13, 33441-13/14, 32412-14/15 and 45100-14/15).  Adopted the report; notified the Office of the Controller and the Office of Contract Administration.  (Vote of 4 to 0)

REGULAR AGENDA

0324-15-8

Quarterly Report of Personal Services Contract Number 4070-09/10 from the Department of Technology.  (Item No. 8)

Speakers:

Fan-Wa Wong, Department of Technology

Action:

Adopted the report.  (Vote of 4 to 0)

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS  (Item No. 9)

For Personal Services Contracts on the Modification Agenda, Commissioner Favetti requested departments to include previous Personal Services Contract information such as Form 1 to confirm that the scope of work has not changed and the Commission’s Notice of Action to check if there were any special requirements or conditions that were attached to the Commission’s approval.

ADJOURNMENT  (Item No. 10)

The Civil Service Commission meeting was dedicated to the memory of David Novograsdky, activist, Union Leader and prior Director of IFPTE Local 21, who passed away on September 14, 2015.  The Commissioners directed the Executive Officer to send a letter of condolences to the family.  The meeting adjourned at 2:46 p.m.