CALL TO ORDER

2:02 p.m.

ROLL CALL

President E. Dennis Normandy

Present

Vice President Douglas S. Chan

Present

Commissioner Kate Favetti

Present

Commissioner Scott R. Heldfond

Present

Commissioner Gina M. Roccanova

Present

President E. Dennis Normandy presided.

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA  (Item No. 2)

None.

APPROVAL OF MINUTES  (Item No. 3)

Regular Meeting of May 18, 2015

Action:

Adopted the minutes.  (Vote of 5 to 0)

ANNOUNCEMENTS  (Item No. 4)

Executive Officer Michael Brown reminded the Commission that Personal Services Contract Number 4056-10/11 was included in the PSC Summary packet in error and will remain as a separate item on the Ratification Agenda.

No. 0180-15-1

ELECTION OF OFFICERS  (Item No. 5)

Action:

Vice President Douglas S. Chan was elected President for the term ending June 30, 2016.  (Vote of 5 to 0)

Commissioner Gina M. Roccanova was elected Vice President for the term ending June 30, 2016.  (Vote of 5 to 0)

HUMAN RESOURCES DIRECTOR’S REPORT  (Item No. 6)

Human Resources Director Micki Callahan was pleased to report that the expedited hiring of Registered Nurses at San Francisco General Hospital has reduced the processing time down to twenty-eight (28) days, thanks to the collaboration between the Department of Public Health and the Department of Human Resources.  Secondly, Ms. Callahan recently presented at the Fire Commission and talked about the extension of the Pilot Testing Program.  The Fire Commission was pleased with the report and expressed their full support for the program.  They also acknowledged and expressed their appreciation for the letter of support prepared by Executive Officer Michael Brown on behalf of the Civil Service Commission in support of the uniformed recruitment position requested within their budget.

EXECUTIVE OFFICER’S REPORT  (Item No. 7)

None.

0179-15-8

Review of Request for Approval of Proposed Personal Services Contracts.

(Item No. 8)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

46285-14/15

General Services Agency – City Admin

$3,500,000

Vendor will provide, at the approval of in-house staff, as needed printing, bindery and mailing services to include two color printing in large quantities, collating and folding.

Regular

6/30/2020

49068-14/15

Adult Probation

$2,000,000

Software upgrade of an existing case management system for the Adult Probation Department (APD). The system will utilize SYSCON’s (Vendor) existing data mappings to APD's business processes and then for subsequent maintenance of the upgraded software. The system will provide the ability to interface with other City departments and other California jurisdictions, including the California Department of Justice.

Regular

8/31/2020

35838-14/15

Controller

$750,000

The selected Contractor will provide consulting services to independently verify and validate the City-wide Financial Management System Project, ensuring that the software product, service, and system meet requirements and specifications and that it fulfills its intended purpose. The selected Contractor will assess the progress of the project, identify potential risk issues, gauge the success of the project, and mitigate issues on an ongoing basis.

Regular

6/30/2018

46594-14/15

District Attorney

$250,000

The pre-qualified vendors were selected through an RFQ issued on November 11, 2014 by the District Attorney’s Office (SFDA). The vendors are to provide as-needed communications services to educate the public about crime prevention, on how to access the office’s services, and about the office’s initiatives. The intended services for SFDA’s public awareness campaigns include messaging, branding, strategizing, and/or designing materials and public service announcements targeting San Francisco’s diverse population.

Regular

3/31/2017

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

48684-14/15

General Services Agency – Public Works

$3,000,000

San Francisco Public Works is seeking a qualified team to provide construction management support services to City staff to address the specialized expertise and temporary peak workloads during the development of the design criteria package, pre-construction and design-build phases of the new Rehabilitation Detention Facility that replaces jails 3 & 4 located on the 6th and 7th floor of the Hall of Justice. The services will include, but are not limited to: peer review of performance requirements and metrics, budgeting, cost estimating, constructability review, design and construction administration and sustainable building design and construction management.

Regular

10/31/2021

48382-14/15

Public Utilities Commission

$250,000

The San Francisco Public Utilities Commission (SFPUC) is in charge of the power substations located at the SFO. The SFPUC needs to develop an Operations and Maintenance Manual to provide guidelines and services for the Power Substations located at the San Francisco Airport (SFO). The highly specialized work includes: creating major equipment lists to be included in the manual, creating maintenance schedules and cycles for major equipment, developing operating and maintenance clearance procedures for major equipment, and creating basic safety procedures for substation workers. Substation manuals provide guidelines for maintenance & service for the thousands of public utility agency owned substations throughout the State of California. Most major utilities agencies have documentation departments that provide Utility Standards for the agencies to work within; however, SFPUC does not. Therefore, SFPUC’s Power Enterprise would like develop their own Substations manual and standard practices.

Regular

5/15/2017

4011-10/11

Airport Commission

Current Approved Amount

$1,000,000

Increase Amount Requested

$100,000

New Total Amount Requested

$1,100,000

Issuing and Paying Agent Services are required for the Airport's Commercial Paper (CP) Program (paper sold for immediate cash needs). Under the Commission's Master Subordinate (No. 97-0146) and First Supplemental (No. 97-0147 and as amended and restated by No. 09-0088) Resolution, the Issuing and Paying Agent is required to establish and maintain the funds and accounts relating to the CP Program. As an issuing and paying agent, the firm will facilitate the settling of commercial paper by carrying out the exchanges between issuer, investor and dealer required to transfer commercial paper for funds. The CP program allows the Airport to borrow money for financing Airport projects such as terminal renovation projects, airfield and runway improvements, noise programs to insulate homes, and various facility maintenance projects.

Modi-fication

7/31/2020

45611-13/14

General Services Agency - Technology

Current Approved Amount

$500,000

Increase Amount Requested

$0

New Total Amount Requested

$500,000

The Department of Technology is soliciting proposals from firms to build and deploy a microwave network connecting the public safety building and public safety radio communication sites. It is expected that the microwave communication will provide the resilience and redundancy to public safety communications. The services include planning, design, engineering and technical support to maintain the system.

Modi-fication

12/31/2016

4045-04/05

Public Health

Current Approved Amount

$5,000,000

Increase Amount Requested

$2,000,000

New Total Amount Requested

$7,000,000

Generation of highly specialized step-down cost reports to allocate administrative and other costs to revenue-generating units of San Francisco General Hospital, Laguna Honda Hospital, and the Health At Home agency, along with financial consultation services for specific areas of hospital operations to optimize DPH's revenues and reimbursements within the regulations and instructions of Medicare, Medi-Cal and other third-party insurers.

Modi-fication

3/31/2019

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

44677-14/15

Public Health

Current Approved Amount

$100,000

Increase Amount Requested

$500,000

New Total Amount Requested

$600,000

Contractor(s) will (1) develop a mental health/behavioral high school workforce development program, with San Francisco Unified School District’s (SFUSD) John O’Connell High School faculty and staff, that will be tailored for John O’Connell (O’Connell) High School Students; (2) implement the mental health/behavioral health high school workforce development program, with O’Connell High School faculty and staff, that will include career exposure, academic support, wellness/wrap around services and youth leadership development opportunities for students; and (3) establish, operate and manage O’Connell High School students’ mental health/behavioral health internships with local mental health/behavioral health industry partners.

Modi-fication

12/31/2020

Speakers:

Joan Lubamersky from the General Services Agency and Sin Yee Poon from SEIU, Local 1021 spoke on PSC #46285-14/15.

Lisa Randall from the Airport Commission spoke on PSC #4011-10/11.

Action:

1) Approved PSC #46285-14/15 with the condition that the General Services Agency provides a more detailed and expanded submission.  (Vote of 5 to 0)

2) Postponed PSC #4011-10/11 to the meeting of June 15, 2015 at the request of the department so they may correct Modification #1 amount from $1,000,000 to $100,000.  (Vote of 5 to 0)

3) Approved the request for all remaining PSCs (PSC numbers 49068-14/15, 35838-14/15, 46594-14/15, 48684-14/15, 48382-14/15, 45611-13/14, 4045-04/05 and 44677-14/15).  Adopted the report; notified the Office of the Controller and the Office of Contract Administration.  (Vote of 5 to 0)

0104-15-8

Review of Request for Approval of Proposed Personal Services Contract #4056-10/11.

(Item No. 9)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

4056-10/11

Treasurer/Tax Collector

Current Approved Amount

$290,000

Increase Amount Requested

$710,000

New Total Amount Requested

$1,000,000

Conduct audits of utility users tax and access line tax of service providers’ records; provide legislative and technological updates and analysis; train City’s audit staff to continue audit and enforcement of utility users tax and access line tax requirements; and provide tax revenue enhancement and detection services.

Modi-

fication

07/01/2017

April 20, 2015:

Postponed PSC #4056-10/11 to the meeting of June 1, 2015.

Action:

Adopted the report.  Approved the request for proposed Personal Services Contract Number 4056-10/11; Notified the Office of the Controller and the Office of Contract Administration.  (Vote of 5 to 0)

0167-15-1

San Francisco Municipal Transportation Agency’s report on Position-Based Testing.

(Item No. 10)

Action:

Adopted the report.  (Vote of 5 to 0)

0137-15-8

Review of Request for Approval of Proposed Personal Services Contract #4044-10/11.  (Item No. 11)

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

4044-10/11

Municipal Transportation Agency

Current Approved Amount

$2,500,000

Increase Amount Requested

$1,000,000

New Total Amount Requested

$3,500,000

The SFMTA requires the services of a contractor to provide comprehensive investigative services on workers’ compensation claims arising out of employment or in the course of employment. Investigative services include: written and recorded statements; background investigations; forms and releases; medical records retrieval; subrogation investigations; medical facility canvassing; database and online research; surveillance; investigators’ court appearances; and the acquisition, storage and accessibility of video documentation. All services must make use of current technologies to the extent possible.

Modi-fication

11/30/2018

May 18, 2015:

Postponed PSC #4044-10/11 to the meeting of June 1, 2015 with the condition that the Municipal Transportation Agency notifies the applicable employee organizations.  (Vote of 5 to 0)

Action:

Adopted the report.  Approved the request for proposed Personal Services Contract Number 4044-10/11; Notified the Office of the Controller and the Office of Contract Administration.  (Vote of 5 to 0)

0170-14-1

Department of Human Resources’ Report on the Implementation of the Fire Pilot Program.  (Item No. 12)

Speakers:

John Kraus, Department of Human Resources

Action:

Adopted the Department of Human Resources’ Report.  (Vote of 5 to 0)

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS  (Item No. 13)

President Normandy requested Sin Yee Poon, SEIU Local 1021 to submit her public comment for Consent Agenda, Item #11(Review of Request for Approval of Proposed Personal Services Contract #4044-10/11) to Executive Officer Michael Brown.  President Normandy explained that there is no public comment during the Consent Agenda, however he wanted to allow Ms. Poon the ability to submit any concerns to Commission staff.

Lastly, President Normandy on behalf of the Commission requested staff to send best wishes and a quick recovery to Andrea Gourdine, former Human Resources Director.

ADJOURNMENT  (Item No. 14)

2:49 p.m.