Civil Service Commission - April 4, 2016 - Agenda

Meeting Date:

April 4, 2016 (All day)

Location:

1 Dr. Carlton B. Goodlett Place, Room 400

San Francisco, CA 94102

A.Commission Office

The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. The telephone number is (415) 252-3247. The fax number is (415) 252-3260. The email address is civilservice@sfgov.org and the web address is www.sfgov.org/civil_service/. Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.

Policy Requiring Written Reports
It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.
Policy on Written Submissions by Appellants
All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4^th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.
Policy on Materials being Considered by the Commission
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting on the Civil Service Commission’s website at www.sfgov.org/Civil_Service, and in its office located at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials will be available for public inspection at the Civil Service Commission’s during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).
Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement
A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.
A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied. Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.
Policy and Procedure on Hearing Items Out of Order
Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.
Procedure for Commission Hearings

All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.

If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes. Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record.

For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.

For items on the Separations Agenda, presentation by the department followed by the employee or employee’s
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission.

Each presentation shall conform to the following:

Opening summary of case (brief overview);
Discussion of evidence;
Corroborating witnesses, if necessary; and
Closing remarks.
The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.

Policy on Audio Recording of Commission Meetings

As provided in the San Francisco Sunshine Ordinance, all Commission meetings are audio recorded in digital form. These audio recordings of open sessions are available starting on the day after the Commission meeting on the Civil Service Commission website at www.sfgov.org/civil_service/.

Speaking before the Civil Service Commission

Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the time the item is heard. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting. Maximum time will be three (3) minutes. A subsequent comment after the three (3) minute period is limited to one (1) minute. The timer shall be in operation during public comment. Upon any specific request by a Commissioner, time may be extended.

Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings

The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.

Information on Disability Access

The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area. City Hall is wheelchair accessible. The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall. Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call (415) 923-6142. Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.

The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility. In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City to accommodate these individuals.

Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)

Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards,
councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Victor Young, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfgov.org/bdsupvrs/sunshine.

San Francisco Lobbyist Ordinance

Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to
register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA 94102, telephone (415) 252-3100,
fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.

City and County of San Francisco

Civil Service Commission

Agenda for Regular Meeting

April 4, 2016

2:00 p.m.

ITEM NO.

(1)	CALL TO ORDER AND ROLL CALL

	President Douglas S. Chan
	Vice President Gina M. Roccanova
	Commissioner Kate Favetti
	Commissioner Scott R. Heldfond

(2)	REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA

(3)	APPROVAL OF MINUTES - Action Item

	Regular Meeting of March 21, 2016

	Recommendation:	Adopt the minutes.

(4)	ANNOUNCEMENTS

	Announcement of changes to the agenda.

	Other announcements.

(5)	HUMAN RESOURCES DIRECTOR’S REPORT

	(6)	EXECUTIVE OFFICER’S REPORT

RATIFICATION AGENDA

All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda.

(7)

Review of Request for Approval of Proposed Personal Services Contracts.

(File No. 0116-16-8) – Action Item

PSC#	Department	Amount	Type of Service	Type of Approval	Duration
41279-13/14	Department of Public Health	$49,000,000	The purpose of this service is to provide fiscal administration for administrative infrastructure, including service delivery in support of programming for Department of Public Health (DPH) clients. This supports services, such as administrative services, and behavioral health treatment services, e.g. foster care mental programming, substance abuse drug court, anchor programming and related other behavioral health services.	Regular	12/31/2019
44238-15/16	Municipal Transportation Agency	$450,000	The contractor will plan, coordinate, and conduct an in-person survey of the San Francisco Municipal Transportation Agency’s (SFMTA) transit riders to collect data on their demographics and transportation practices. The consultant will collect statistically-significant data about customer travel patterns, income levels, ethnic background, language proficiency and fare media usage both on a temporal geographical basis. Riders will be surveyed on all routes and modes of transit vehicles, on platforms, and by telephone as necessary. The consultant shall produce a final report that includes a discussion of the survey results and relevant high-level data summaries. The SFMTA will perform this work in accordance with the Metropolitan Transportation Commission (MTC) Resolution No. 3866.	Regular	12/31/2017
30054-15/16	Department of Public Health	$110,000	Contractor will be responsible for: 1) reviewing DPH’s current indirect rate calculation methodology; 2) developing an indirect cost plan and rate that meets the requirements of state and federal code; 3) documenting the rate methodology; 4) preparing a financial analysis comparing the current DPH indirect rate to new rate; and 5) developing projections to estimate indirect cost rates and their impact on future grant revenues.	Regular	2/28/2019
40494-15/16	Department of Public Health	$8,000,000	For the provision of as-needed consulting services in the subject areas of the Federally Qualified Center (FQHC) program, the Health Resources and Services Administration (HRSA) grant program, managed care Knox-Keene licensing approval, the 1115 waiver process for alternative Medi-Cal billing and related processes, and other managed care/Affordable Care Act/financial topics, including bond and capital projects, consulting, maintenance, support, and customization of financial systems currently in use by the Department	Regular	12/31/2020
42823-15/16	Department of Public Health	$672,000	The contractor will provide a unique 1 x 3 inch bandage-like device and data analysis for a long term cardiac rhythm monitor that provides continuous Electro-Cardio Gram (ECG) monitoring for up to 14 days and interpret the data collected from the device.	Regular	3/31/2019
49857-15/16	Department of Public Health	$400,000	The manufacturer of new surgical/radiology and navigation equipment acquired as part of the San Francisco General Hospital (SFGH) Rebuild project will provide training, education, and support for medical staff in it’s the proper use. Services will be delivered in the operating room(s) during operating procedures, or off-site, as appropriate.	Regular	2/1/2021

PSC#	Department	Amount	Type of Service	Type of Approval	Duration
3089-11/12	General Services Agency – City Administrator	Current Approved Amount $69,500 Increase Amount Requested $700,000 New Total Amount Requested $769,500	The contractor will install, configure and provide maintenance on a software module that allows access to the City’s Customer Relationship Management (CRM) software and to manage the City’s service requests. When required, vendor services assist City staff extending the functionality of the application while training staff to make additional improvements.	Modification	3/31/2021
2011-08/09	Department of Public Health	Current Approved Amount $166,000,000 Increase Amount Requested $35,000,000 New Total Amount Requested $201,000,000	Contractor will provide fiscal intermediary services for DPH’s Community Behavioral Health Services (CBHS) Private Provider Network (PPN) to enable emergency or urgent out-of-county services required under the San Francisco Mental Health Plan, including services to the indigent and uninsured; for licensed Residential Care Facilities (RCFs) and licensed Residential Care Facilities for the Elderly (RCFEs) to assist clients to live in a stable community setting, within San Francisco and out-of-county, in small, home-like operations that are owner-occupied licensed facilities (board-and-care homes); for wraparound services for CBHS’s Children, Youth and Families clients to assist in client stabilization including emergency food and housing, transportation, and clothing; and for its Housing and Urban Health office’s emergency housing program for homeless clients with special needs, including those discharged from San Francisco General Hospital (SFGH), and those services using State Substance Abuse Crime Prevention and Administration (Prop 36) and Mental Health Services Act (Prop 63) funds, those referred from the SF First, SF	Modification	6/30/2018
39875-13/14	Public Defender	Current Approved Amount $100,000 Increase Amount Requested $100,000 New Total Amount Requested $200,000	Pathways Institute Juvenile Theft Prevention Program is a proposed collaboration with the San Francisco Public Defender’s Office, the District Attorney’s Office and Juvenile Probation Department to address juvenile robbery and theft related behaviors. Pathways Institute will provide group therapy, individual and family therapy, intake and evaluation of youth, social work, case management and program coordination, education evaluation review and coordination, supplemental therapies, psychological testing and assessment, and restorative justice interventions to provide for long term rehabilitation of delinquent youth who have been charged with robbery offenses and are or have been involved in the juvenile justice system.	Modification	6/30/2017
40778-14/15	Controller	Current Approved Amount $6,500,000 Increase Amount Requested $2,500,000 New Total Amount Requested $9,000,000	Identify and correct sales and use tax allocation errors, identify businesses from which the City has not been receiving sales/use tax revenue, conduct local sales and use tax audits of the State Board of Equalization records and provide legislative impact analyses, identify and correct improperly registered permits; develop and maintain a database of sales tax information for use by City employees, provide as-needed tax revenue enhancement services, develop a website for sales and use tax data.	Modification	6/30/2020
49068-14/15	Adult Probation	Current Approved Amount $2,000,000 Increase Amount Requested $1,500,000 New Total Amount Requested $3,500,000	Software upgrade of an existing case management system for the Adult Probation Department (APD). The system will utilize SYSCON’s (Vendor) existing data mappings to APD’s business processes and then for subsequent maintenance of the upgraded software. The system will provide the ability to interface with other City departments and other California jurisdictions, including the California Department of Justice. Scope Change: Software upgrade of an existing case management system for the Adult Probation Department (APD). The system will utilize Vendor’s existing data mappings to APD’s business processes and then for subsequent maintenance of the upgraded software. The system will provide the ability to interface with other City departments and other California jurisdictions, including the California Department of Justice.	Modification	6/30/2021

(7)

Cont.

Recommendation:

Adopt the report. Approve the request for proposed Personal Services Contracts; Notify the Office of the Controller and the Office of Contract Administration.

CONSENT AGENDA

All matters on the Consent Agenda considered by the Civil Service Commission will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Consent Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Consent Agenda.

(8)	Request to Grant Health Service System Continuing Approval for Benefit Related Contracts for Personal Services Contracts. (File No. 0135-16-8) – Action Item

	Recommendation:	Adopt the report.

REGULAR AGENDA

Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102.

	(9)	Department of Human Resources’ Report on Exempt Positions under Charter Sections 10.104.16 through 10.104.18. (File No. 0073-16-1) – Action Item

		March 7, 2016:		Continued to the meeting of March 21, 2016.

		Recommendation:		Adopt the report.

(10)		Appeal by Negusu Merid of the Rejection of his Application for the Class 9116 Senior Fare Collections Receiver Examination. (File No. 0020-16-4) – Action Item

		Recommendation:		Uphold the decision of the Director of Transportation, SFMTA and deny Mr. Merid’s appeal.

(11)		Appeal by Darin Conley of the Human Resources Director’s determination of insufficient evidence to sustain his complaint alleging: harassment and discrimination/disparate treatment based on his race, sexual orientation, and gender; and retaliation. (File No. 0002-16-6) – Action Item

		March 7, 2016:	Commissioner Roccanova recused. The Commission continued to the meeting of March 21, 2016 for deliberation and final action; closed for submission of additional information.

		March 21, 2016	Postpone to the meeting of April 4, 2016 due to lack of quorum.

		Recommendation:	Adopt the report. Sustain decision of Human Resources Director; deny the appeal by Darin Conley.
	(12)	Appeal by Roger Joiner of the Human Resources Director’s Determination to Administratively Close his Complaint of Discrimination. (File No. 0013-16-6) – Action Item

		Recommendation:	Uphold the Human Resources Director’s decision and deny Mr. Joiner’s appeal.

	(13)	Appeal By Kathy Broussard of the San Francisco Municipal Transportation Agency Director’s Determination to Administratively Close her Complaint of Discrimination and for Insufficient Evidence to Sustain her Complaint of Harassment, Discrimination and Retaliation. (File No. 0310-15-6; File No. 0424-15-6) – Action Item

		Recommendation:	Uphold the Director of Transportation’s decision; deny Ms. Broussard’s appeals.

(14)		COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS

	(15)	ADJOURNMENT

Civil Service Commission - April 4, 2016 - Agenda

A.Commission Office

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