ITEM NO.

(1)

CALL TO ORDER AND ROLL CALL

President Douglas S. Chan

Vice President Gina M. Roccanova

Commissioner Kate Favetti

Commissioner Scott R. Heldfond

(2)

REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA

(3)

APPROVAL OF MINUTES - Action Item

Regular Meeting of November 16, 2015

Recommendation:

Adopt the minutes.

(4)

ANNOUNCEMENTS

Announcement of changes to the agenda.

Other announcements.

(5)

HUMAN RESOURCES DIRECTOR’S REPORT

(6)

EXECUTIVE OFFICER’S REPORT

RATIFICATION AGENDA

All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission.  There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item.  Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda.

(7)

Review of Request for Approval of Proposed Personal Services Contracts.

(File No. 0401-15-8) – Action Item

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

49414-15/16

General Services - City Admin

$800,000

This is a request to contract for after-hours, weekend and holiday emergency veterinary services on an as-needed basis. Department will pay only for work actually performed. The department is initiating a Request for Proposal (RFP) process for a one-year contract with four possible one-year extensions.

Regular

12/29/2020

40571-15/16

Assessor-Recorder

$1,800,000

The City and County of San Francisco collects more than $1.6 billion annually in business and real property tax revenue to fund critical public services, public schools and other San Francisco agencies. It takes three separate City Departments to assess and collect for business and property taxes. To conduct its core business, the Office of the Assessor-Recorder (ASR) uses a functionally obsolete IT system. The system tracks $180 billion in assessed real and business personal property value and manages ownership and property data on more than 200,000 parcels. The Office of the Treasurer and Tax Collector (TTX) and the Office to the Controller (CON) use a separate mainframe IT system for tax billing, tax collection, revenue certification and auditing. Both legacy systems are at the end of their useful life, are not integrated with other systems, and are not adaptable to meet new business needs and changes in the California Revenue and Taxation Code. The City’s 5-year Information Communication and Technology Plan for FY2016-2020 prioritizes the development and implementation of a new Property Assessment and Tax System(s). The City needs a clear understanding of its business, operational and functional requirements for a replacement system. In addition, the three departments need a roadmap for developing more efficient business processes and implementing a new system.

Regular

11/30/2020

40135-15/16

Municipal Transportation Agency

$200,000

The contractor will perform an economic feasibility analysis for the San Francisco Municipal Transportation Agency (SFMTA) Sustainable Streets Division (SSD), Long-Term Bicycle Parking Program. This study will provide forecasting and comprehensive analysis of details such as supply and demand, personnel planning and operating expenses, pricing and break-even analysis, and a capital and operating funded cash flow schedule associated with secure bicycle parking facilities at high demand transit stations. Demand for long-term bike parking continues to increase, however, the SFMTA is unable to provide sufficient bike parking opportunities to meet that demand.

Regular

12/31/2018

43147-15/16

Municipal Transportation Agency

$1,837,000

The consultant will implement a Digitization, Archiving, and Digital Documents Management System (DDMS) software for the San Francisco Municipal Transportation Agency (SFMTA). This project has four phases: Phase 1) The SFMTA, with contractor assistance, will determine naming conventions, filing protocol and security access levels for system use prior to installation; Phase 2) SFMTA will designate a unit to test DDMS functionality using criteria established in Phase 1; contractor will provide system access and operation training for designated SFMTA management and administrative staff within the test unit; Phase 3) Phases 1 and 2 will be expanded to a division within the SFMTA; Phase 4) Phases 1 and 2 will be expanded to the entire agency, resulting in a centralized electronic library of agency documents and information that can be accessed by existing agency staff as needed. In addition, the contractor will, in accordance with the agency’s document retention program, convert, shred or store the document backlog to the DDMS. The SFMTA estimates there are currently more than eight (8) million documents to be added to the DDMS.

Regular

1/31/2020

41074-15/16

Treasurer/Tax Collector

$1,500,000

The proposed work includes hosting and supporting payment application IVR (Interactive Voice Response), Internet, and in person payment applications, as well as ensuring the security and privacy of all transaction-related data. The selected respondent(s) will also ensure 24 hours a day 7 days per week availability to the public through many City and County of San Francisco (CCSF) websites, physical locations, and IVR that will allow payments for property taxes, fees, licenses, reservations, and other goods or services using credit/debit cards or by E-Check. Complex programs and applications that address each department’s specific needs will be developed as part of this project.

Regular

12/31/2020

41559-15/16

Police Department

$170,000

The San Francisco Police Department (SFPD) Crime Laboratory's Forensic Biology Unit analyzes deoxyribonucleic acid (DNA) data generated from hundreds of crimes committed in the City and County of San Francisco per year. When the results of these analyses yield single, clear DNA profiles, interpretation is simple and straightforward. However, given the nature of the evidence the SFPD crime laboratory processes, the results of the DNA analyses frequently indicate that the DNA present is a mixture of more than one individual. To aid in the interpretation of mixed DNA profiles, the SFPD needs to purchase an expert system for complex DNA mixture analyses. The SFPD is seeking a qualified contractor to provide a software package, which includes installation and training, that allows for and standardizes the analyses of complex mixed profiles across analysts within the Forensic Biology Unit and to provide statistical support for the resulting interpretations. Training will include background information on mathematics/statistics on which software relies, equations used for analyses, operation of software, and interpretation of software results. The SFPD anticipates the grant funded contractual package will be fully implemented by December 30, 2017 and will likely purchase minimal additional software maintenance and industry upgrades using funding sources that will be determined in the next budget cycle.

Regular

12/31/2019

46372-15/16

Public Health

$4,607,000

This contract provides a web-based application for Laguna Honda Hospital (LHH), which enables several database-related tools used by both the Department of Public Health (DPH) and Department of Aging and Adult Services (DAAS). For LHH, this enables a streamlined discharge planning and access to community-based services through a housing placement system, a Social Worker progress notes tool, Administrator-On-Duty reports, a Direct Access to Housing client database, a SF Homeless Outreach Team placement tool, and a tool called Community Options and Resource Engagement (CORE) to enable the Department on Adult and Aging Services to pull data from LHH, DPH and Community Living Fund data sets to create an integrated client management data system, as well as local data collection for DAAS to meet State and federal reporting requirements, a single point-of-entry intake system used by Hospital Discharge Planners, LHH Social Workers, Adult Protective Services Social Workers, Office of Aging Meal Providers, Home Health Providers and other community providers, a DAAS Wait List Tool, a Transitional Care Program intake tool, and DAAS Quality Management tools.

Regular

12/31/2019

46926-14/15

Airport Commission

Current Approved Amount

$6,000,000

Increase Amount Requested

$120,000,000

New Total Amount Requested

$126,000,000

Project Management Support (PMSS) and Design-Build (D/B) services are requested for the Airport’s Security Infrastructure Program (ASIP) at San Francisco International Airport (SFO). PMSS includes program planning, controls, reporting, scheduling, budgeting, document control and coordination and design management. D/B services include specialty engineering design, architecture, and construction services. The ASIP program will implement over five (5) years and includes replacement of access control system, addition of perimeter intrusion detection system, increase security camera coverage and upgrades to telecommunication fiber duct. This modification adds design-build services for design and construction of the (ASIP), including the access control systems, perimeter security systems, existing camera (CCTV) system upgrades, and airport-wide power/data infrastructure upgrades. The anticipated contract value for design-build services is $120,000,000 of which, $5,840,000 will be for design work and $114,160,000 will be for construction.

Modi-fication

3/31/2021

4024-12/13

City Planning

Current Approved Amount

$1,800,000

Increase Amount Requested

$700,000

New Total Amount Requested

$2,500,000

The San Francisco Planning Department is seeking a consultant to assist the Department in the preparation, production, management and successful completion of environmental analysis, including an environmental impact report (EIR) and transportation impact study (TIS) and possibly other technical documentation for the Central Corridor Plan. This EIR will analyze proposed land use controls, changes to existing height districts, and area plan policies at the programmatic level. Primary environmental issues are expected to be land use and planning, aesthetics, cultural resources, transportation and circulation, air quality, wind, shadow, and open space/recreation.

Modi-fication

12/31/2016

4070-09/10

General Services Agency - Technology

Current Approved Amount

$41,000,000

Increase Amount Requested

$0

New Total Amount Requested

$41,000,000

As needed, project specific services for a variety of highly specialized Telecommunications and Information Technology (IT) projects. Services will including system design, wireless analysis, business analysis, programming, configuration and training, software design, data and voice network architecture, and will vary depending on the requirements that are developed by the requesting department. Services are to be provided in conjunction with the acquisition of new information technology and telecommunications equipment.

Modi-fication

6/30/2020

2003-08/09

Human Services Agency

Current Approved Amount

$160,000,000

Increase Amount Requested

$6,400,000

New Total Amount Requested

$166,400,000

Multiple contractors provide services listed above to low-income and homeless California Work Opportunity and Responsibility to Kids (CalWorks) families, or families of children involved in the child welfare system through partnerships with other state licensed providers, in-home providers in or outside of San Francisco County.

Modi-fication

Continued

2004-08/09

Human Services Agency

Current Approved Amount

$230,000,000

Increase Amount Requested

$9,200,000

New Total Amount Requested

$239,200,000

Services under this PSC include but are not limited to the following: supportive housing services including case management, money management, property management including pre-move in housing inspections and survey of conditions, rental subsidies and other support service to help individuals and families living in shelters, single resident occupancy hotels and transitional or permanent housing. Clients include recipients of Social Security Income, Personal Assisted Employment Services, California Wok Opportunity and Responsibility to Kids (CalWorks) and/or low-incomes. Seniors, younger adults with disabilities, and/or low-incomes.

Modi-fication

Continued

Recommendation:

Adopt the report.  Approve the request for proposed Personal Services Contracts; Notify the Office of the Controller and the Office of Contract Administration.

CONSENT AGENDA

All matters on the Consent Agenda considered by the Civil Service Commission will be acted upon by a single vote of the Commission.  There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Consent Agenda and considered as a separate item.  Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Consent Agenda.

(8)

Municipal Transportation Agency’s Annual Report on Anticipated and Actual Numbers of “Promotive Only” Examinations.  (File No. 0394-15-1) – Action Item

Recommendation:

Accept the report.

(9)

Municipal Transportation Agency’s Report on Position Based Testing. 

(File No. 0395-15-1) – Action Item

Recommendation:

Accept the report.

REGULAR AGENDA

Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720,
San Francisco, CA 94102.

(10)

Review of Request for Approval of Proposed Personal Services Contract Number 4151-09/10 from the Department of Public Health.  (File No. 0353-15-8) – Action Item

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

4151-09/10

Public Health

Current Approved Amount

$150,074,786

Increase Amount Requested

$117,951,000

New Total Amount Requested

$268,025,786

Contract will provide: mental health outpatient; substance abuse outpatient services; and intensive case management/full-service partnership level-of-care to transitional age youth, adults and older adults. The contract will provide flexible, integrated and seamless services based on the level and type of needs of the client, and responding as clients change over time.

Modi-fication

12/31/2017

November 16, 2015:

Postponed Personal Services Contract Number 4151-09/10 at the request of Department of Public Health and SEIU, Local 1021 to the next meeting of December 7, 2015.  (Vote of 4 to 0)

Recommendation:

Deny the appeal by SEIU, Local 1021.  Adopt the report and approve the request for proposed Personal Services Contract Number 4151-09/10; Notify the Office of the Controller and the Office of Contract Administration.

(11)

Review of Request for Approval of Proposed Personal Services Contract Number 4160-09/10 from the Department of Public Health.  (File No. 0354-15-8) – Action Item

PSC#

Department

Amount

Type of Service

Type of Approval

Duration

4160-09/10

Public Health

Current Approved Amount

$32,497,542

Increase Amount Requested

$26,840,000

New Total Amount Requested

$59,337,542

The PEl project will provide prevention and early intervention programs designed to prevent the initial onset or worsening of mental illness among children, youth, their families, transitional age youth, adults and older adults who exhibit varying levels of risk of developing mental illness. The project will assist those at risk and train providers to better identify clients early and refer them to services. Programs include School Based Youth Centered Wellness; Screening, Planning and Supportive Services for Incarcerated Youth; Holistic Wellness Prevention in a Community Setting; Early Childhood Mental Health Consultation; Mental Health Consultation for Providers working with Youth at RISK or Involved with the Juvenile Justice System; Older Adult Behavioral Health Screening and Response; Early Intervention and Recovery for Young People with Early Psychosis; Transition Aged Youth Multi Service Center and Peer Outreach and Training.

Modi-fication

12/31/2017

November 16, 2015:

Postponed Personal Services Contract Number 4160-09/10 at the request of Department of Public Health and SEIU, Local 1021 to the next meeting of December 7, 2015.  (Vote of 4 to 0)

Recommendation:

Deny the appeal by SEIU, Local 1021.  Adopt the report and approve the request for proposed Personal Services Contract Number 4160-09/10; Notify the Office of the Controller and the Office of Contract Administration.

(12)

Appeal by Maria Perez Pacheco of the Human Resources Director’s Determination that there was Insufficient Evidence to Sustain her Allegations of Sexual Harassment and Retaliation.  EEO File No. 1841.  (File No. 0246-15-6) – Action Item

Recommendation:

Uphold the Human Resources Director’s decision and deny Maria Perez Pacheco’s appeal.

CLOSED SESSION AGENDA

(13)

Public Comment on all matters pertaining to Item #14.

(14)

Vote on whether to hold a closed session to consider the Performance Appraisal of the Executive Officer, Michael Brown pursuant to San Francisco Administrative Code Section 67.10 (b) and California Government Code Section 54957 (b) – Public Employee Performance Appraisal, Michael Brown, Executive Officer.

(File No. 0402-15-1) – Action Item

A)

PUBLIC EMPLOYEE PERFORMANCE APPRAISAL – (Discussion and Possible Action Item) California Government Code Section 54957 (b) and San Francisco Administrative Code Section 67.10 (B) – Performance Appraisal of Michael Brown, Executive Officer.

(15)

Reconvene in open session

A)

Vote to elect whether to disclose any or all discussions held in closed session (San Francisco Administrative Code Section 67.12 (a) (Action Item)

B)

Disclosure of action taken in closed session.

(16)

COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS

(17)

ADJOURNMENT