Civil Service Commission - March 2, 2015 - Agenda
AGENDA
Regular Meeting
March 2, 2015
2:00 p.m.
ROOM 400, CITY HALL
1 Dr. Carlton B. Goodlett Place
A request to hear an item after 5:00 p.m. should be directed to the Executive |
CALL TO ORDER & ROLL CALL |
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REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA |
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APPROVAL OF MINUTES |
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ANNOUNCEMENTS |
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HUMAN RESOURCES DIRECTOR’S REPORT |
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EXECUTIVE OFFICER’S REPORT |
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RATIFICATION AGENDA |
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CONSENT AGENDA |
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REGULAR AGENDA |
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SEPARATIONS AGENDA |
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COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS |
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ADJOURNMENT |
NOTICE OF COMMISSION HEARING POLICIES AND PROCEDURES
A.Commission Office
The Civil Service Commission office is located at, 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. The telephone number is (415) 252-3247. The fax number is (415) 252-3260. The email address is civilservice@sfgov.org and the web address is www.sfgov.org/civil_service/. Office hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.
- Policy Requiring Written Reports
It is the policy of the Civil Service Commission that except for appeals filed under Civil Service Commission Rule 111A Position-Based Testing, all items appearing on its agenda be supported by a written report prepared by Commission or departmental staff. All documents referred to in any Agenda Document are posted adjacent to the Agenda, or if more than one (1) page in length, available for public inspection and copying at the Civil Service Commission office. Reports from City and County personnel supporting agenda items are submitted in accordance with the procedures established by the Executive Officer. Reports not submitted according to procedures, in the format and quantity required, and by the deadline, will not be calendared.
- Policy on Written Submissions by Appellants
All written material submitted by appellants to be considered by the Commission in support of an agenda item shall be submitted to the Commission office, no later than 5:00 p.m. on the fourth (4th) business day preceding the Commission meeting for which the item is calendared (ordinarily, on Tuesday). An original and nine (9) copies on 8 1/2-inch X 11 inch paper, three-hole punched on left margin, and page numbered in the bottom center margin, shall be provided. Written material submitted for the Commission’s review becomes part of a public record and shall be open for public inspection.
- Policy on Materials being Considered by the Commission
Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting on the Civil Service Commission’s website at www.sfgov.org/Civil_Service, and in its office located at 25 Van Ness Avenue, Suite 720, San Francisco, CA 94102. If any materials related to an item on this agenda have been distributed to the Civil Service Commission after distribution of the agenda packet, those materials will be available for public inspection at the Civil Service Commission’s during normal office hours (8:00 a.m. to 5:00 p.m. Monday through Friday).
- Policy and Procedure for Hearings to be Scheduled after 5:00 p.m. and Requests for Postponement
A request to hear an item after 5:00 p.m. should be directed to the Executive Officer as soon as possible following the receipt of notification of an upcoming hearing. Requests may be made by telephone at (415) 252-3247 and confirmed in writing or by fax at (415) 252-3260.
A request for a postponement (continuance) to delay an item to another meeting may be directed to the Commission
Executive Officer by telephone or in writing. Before acting, the Executive Officer may refer certain requests to another City official for recommendation. Telephone requests must be confirmed in writing prior to the meeting. Immediately following the “Announcement of Changes” portion of the agenda at the beginning of the meeting, the Commission will consider a request for a postponement that has been previously denied. Appeals filed under Civil Service Commission Rule 111A Position-Based Testing shall be considered on the date it is calendared for hearing except under extraordinary circumstances and upon mutual agreement between the appellant and the Department of Human Resources.
- Policy and Procedure on Hearing Items Out of Order
Requests to hear items out of order are to be directed to the Commission President at the beginning of the agenda. The President will rule on each request. Such requests may be granted with mutual agreement among the affected parties.
- Procedure for Commission Hearings
All Commission hearings on disputed matters shall conform to the following procedures: The Commission reserves the right to question each party during its presentation and, in its discretion, to modify any time allocations and requirements.
If a matter is severed from the Consent Agenda or the Ratification Agenda, presentation by the opponent will be for a maximum time limit of five (5) minutes and response by the departmental representative for a maximum time limit of five (5) minutes. Requests by the public to sever items from the [Consent Agenda or] Ratification Agenda must be provided with justification for the record.
For items on the Regular Agenda, presentation by the departmental representative for a maximum time of five (5) minutes and response by the opponent for a maximum time limit of five (5) minutes.
For items on the Separations Agenda, presentation by the department followed by the employee or employee’s
representative shall be for a maximum time limit of ten (10) minutes for each party unless extended by the Commission.
Each presentation shall conform to the following:
- Opening summary of case (brief overview);
- Discussion of evidence;
- Corroborating witnesses, if necessary; and
- Closing remarks.
The Commission may allocate five (5) minutes for each side to rebut evidence presented by the other side.
- Policy on Audio Recording of Commission Meetings
As provided in the San Francisco Sunshine Ordinance, all Commission meetings are audio recorded in digital form. These audio recordings of open sessions are available starting on the day after the Commission meeting on the Civil Service Commission website at www.sfgov.org/civil_service/.
- Speaking before the Civil Service Commission
Speaker cards are not required. The Commission will take public comment on all items appearing on the agenda at the time the item is heard. The Commission will take public comment on matters not on the Agenda, but within the jurisdiction of the Commission during the “Requests to Speak” portion of the regular meeting. Maximum time will be three (3) minutes. A subsequent comment after the three (3) minute period is limited to one (1) minute. The timer shall be in operation during public comment. Upon any specific request by a Commissioner, time may be extended.
- Policy on use of Cell Phones, Pagers and Similar Sound-Producing Electronic Devices at and During Public Meetings
The ringing and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
Information on Disability Access
The Civil Service Commission normally meets in Room 400 (Fourth Floor) City Hall, 1 Dr. Carlton B. Goodlett Place. However, meetings not held in this room are conducted in the Civic Center area. City Hall is wheelchair accessible. The closest accessible BART station is the Civic Center, located 2 ½ blocks from City Hall. Accessible MUNI lines serving City Hall are 47 Van Ness Avenue, 9 San Bruno and 71 Haight/Noriega, as well as the METRO stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call (415) 923-6142. Accessible curbside parking has been designated at points in the vicinity of City Hall adjacent to Grove Street and Van Ness Avenue.
The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week. For American Sign Language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the Commission office to make arrangements for the accommodation. Late requests will be honored, if possible.
Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities should call our ADA coordinator at (415) 252-3254 or (415) 252-3247 to discuss meeting accessibility. In order to assist the City’s efforts to accommodate such people, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City to accommodate these individuals.
Know your Rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code)
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards,
councils, and other agencies of the City and County exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people’s review. For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, or to obtain a free copy of the Sunshine Ordinance, contact Victor Young, Administrator of the Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102-4689 at (415) 554-7724, by fax: (415) 554-7854, by e-mail: sotf@sfgov.org, or on the City’s website at www.sfgov.org/bdsupvrs/sunshine.
San Francisco Lobbyist Ordinance
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code Section 2.100) to
register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San Francisco Ethics Commission at 25 Van Ness Ave., Suite 220, San Francisco, CA 94102, telephone (415) 252-3100,
fax (415) 252-3112 and web site http://www.sfgov.org/ethics/.
City and County of San Francisco
Civil Service Commission
Agenda for Regular Meeting
March 2, 2015
2:00 p.m.
ITEM NO. |
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(1) | CALL TO ORDER AND ROLL CALL |
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| President E. Dennis Normandy |
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| Vice President Douglas S. Chan |
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| Commissioner Kate Favetti |
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| Commissioner Scott R. Heldfond |
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| Commissioner Gina M. Roccanova |
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(2) | REQUEST TO SPEAK ON ANY MATTER WITHIN THE JURISDICTION OF THE CIVIL SERVICE COMMISSION BUT NOT APPEARING ON TODAY’S AGENDA |
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(3) | APPROVAL OF MINUTES - Action Item |
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| Regular Meeting of February 2, 2015 |
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| Recommendation: | Adopt the minutes. |
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(4) | ANNOUNCEMENTS |
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| Announcement of changes to the agenda. |
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| Other announcements. |
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(5) | HUMAN RESOURCES DIRECTOR’S REPORT | |||
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| EXECUTIVE OFFICER’S REPORT | |
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(6) | Inspection Service Request – Meeting Minimum Qualifications for the Class 7258 Maintenance Machinist Supervisor I Examination. (File No. 0027-15-11) – Action Item | |
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| Recommendation: | Accept the report. |
RATIFICATION AGENDA |
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All matters on the Ratification Agenda are considered by the Civil Service Commission to be non-contested and will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Ratification Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Ratification Agenda. |
(7) | Review of Request for Approval of Proposed Personal Services Contracts. (File No. 0038-15-8) – Action Item |
PSC# | Department | Amount | Type of Service | Type of Approval | Duration |
43935-14/15 | General Services Agency – Public Works | $400,000 | Provide specialized services in Landscaping Constructability Review to support DPW design staff on an as-needed basis. In an effort to raise our quality control/quality audit (QC/QA) Standards we would like to establish regular Constructability Reviews for landscaping projects with independent, outside consultants who are specialized in this area. These consultants are seasoned inspector and construction managers who have many years in the field and help with the vetting process by reviewing documents to determine if there are built-in problems and flaws that may impede construction or increase cost or schedule. Please note that we still provide in-house reviews, even with our technical teams, but these do not replace the increased level of quality control that an independent constructability reviewer provides. The City intends to award two (2) contracts for $200,000 each, and contract duration of two (2) years each. | Regular | 6/30/2018 |
49167-14/15 | General Services Agency – Public Works | $400,000 | Provide specialized services in Architectural Photography to support DPW design staff on an as-needed basis. The Consultants will provide expert Architectural Photography services to ensure that the most up to date presentation techniques are utilized. Architectural Photographers are experts in staging and setting up the scene to present a finished project in the best possible light. | Regular | 6/30/2018 |
47403-14/15 | Municipal Transportation Agency | $450,000 | The consultant will create a network of non-profit/government agencies within San Francisco for participants to perform work credit to be applied against a large number of outstanding parking and transit violations. The consultant will regularly monitor, review and approve documentation from providers and participants and submit documentation (e.g., participation contracts, provider signature cards, timesheets, etc.) required for the San Francisco Municipal Transportation Agency (SFMTA) to process work credit for customers. | Regular | 5/31/2018 |
45100-14/15 | Police | $2,040,000 | Vendor will provide Community Based Crime Prevention and Education Services as follows: 1. Community policing work with each district station 2. Neighborhood watch organizing 3. Residential and commercial security services 4. Personal, vehicle/traffic, child, and older adult safety, robbery and burglary prevention, violence in the work place prevention presentations 5. Bicycle safety registration for bicycle theft prevention 6. Special Projects and Community Events
All services will be tailored to the needs of the individual group, neighborhood or business group that requests the service. Vendor staff must have strong understanding of and demonstrated experience servicing San Francisco’s diverse communities. Vendor will act as a liaison between the community and Police Department and assign a liaison to each district station captain. | Regular | 6/30/2018 |
| Recommendation: | Adopt the report. Approve the request for proposed Personal Services Contracts; Notify the Office of the Controller and the Office of Contract Administration. |
CONSENT AGENDA | ||
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All matters on the Consent Agenda considered by the Civil Service Commission will be acted upon by a single vote of the Commission. There will be no separate discussion on these items unless a request is made; in which event, the matter shall be removed from the Consent Agenda and considered as a separate item. Each individual addressing the Commission will be limited to a maximum time limit of five minutes for all items severed from the Consent Agenda. | ||
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(8) | San Francisco Municipal Transportation Agency’s Bi-Annual Summary of Future Employment Restrictions Placed by the SFMTA. (File No. 0032-15-1) – Action Item | |
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| Recommendation: | Adopt the report. |
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(9) | San Francisco Municipal Transportation Agency’s Report on Provisional Appointments. (File No. 0033-15-1) – Action Item | |
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| Recommendation: | Adopt the report. |
(10) | San Francisco Municipal Transportation Agency’s Report on Appointments Exempt from Civil Service under Charter Section 10.104.16 through 10.104.18. (File No. 0034-15-1) – Action Item |
| Recommendation: | Adopt the report. | |
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(11) | San Francisco Municipal Transportation Agency’s Report on Position-Based Testing Program. (File No. 0035-15-1) – Action Item | ||
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| Recommendation: | Adopt the report. | |
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(12) | Department of Human Resources’ Report on Future Employment Restrictions from July 1, 2014 to December 31, 2014. (File No. 0036-15-1) – Action Item | ||
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| Recommendation: | Adopt the report. | |
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(13) | Department of Human Resources’ Report on Exempt Positions under Charter Sections 10.104.16 through 10.104.18. (File No. 0037-15-1) – Action Item | ||
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| Recommendation: | Adopt the report. | |
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| (14) | Department of Human Resources’ Report on Provisional Appointments. | |
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| Recommendation: | Adopt the report. |
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| (15) | Department of Human Resources’ Report on Position-Based Testing Program. | |
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| Recommendation: | Adopt the report. |
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REGULAR AGENDA |
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Copies of all staff reports and materials being considered by the Civil Service Commission are available for public view 72 hours prior to the Civil Service Commission meeting and are located in the Civil Service Commission office at 25 Van Ness Avenue, Suite 720, |
(16) | Review of Request for Approval of Proposed Personal Services Contract #48070-13/14. (File No. 0039-15-8) – Action Item |
PSC# | Department | Amount | Type of Service | Type of Approval | Duration |
48070-13/14 | Public Health | $6,504,869 | Represent eligible clients who are uninsured, underinsured, or at risk of losing insurance to pursue or maintain Supplemental Security Income/ Supplemental Disability Income/ Cash Assistance for Immigrants (SSI/SSDI/CAPI) income and corresponding Medi-Cal/ Medicare coverage, thus providing them with improved access to healthcare and the financial means to stabilize their living situation. Legal assistance to client in moving disabled residents on to SSI and SSDI benefits by providing specialized SSI consultative and advocacy services and Human Immunodeficiency Virus (HIV) Health Services benefits counseling. | Regular | 6/30/2018 |
| April 21, 2014: | Continued consideration of PSC #48070-13/14 until the proper bargaining representative has received notice. |
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| Recommendation: | Adopt the report. Approve the request for proposed Personal Services Contracts; Notify the Office of the Controller and the Office of Contract Administration. |
(17) | Request from Jose Vidal III for Reconsideration of a Departmental Ban with the Recreation and Parks Department. (File No. 0040-15-7) – Action Item | |
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| Recommendation: | Adopt the report. Sustain recommendation of the Department to lift the restriction on his employment with Recreation and Park Department. |
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(18) | Appeal by Brian Coultersmith of the Background Rejection of His Application for 1042 IS Engineer-Journey, San Francisco Police Department. (File No. 0025-15-4) – Action Item | |
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| Recommendation: | Deny the appeal of Mr. Coultersmith and adopt the report. |
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(19) | Appeal by Salaheddin O. Alibakit of the Rejection of his Application for Class 9139 Transit Supervisor Examination, Municipal Transportation Agency. (File 0270-14-4) – Action Item | |
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| Recommendation: | Deny the appeal of Mr. Salaheddin O. Alibakit; Uphold the decision of the Director of Transportation, SFMTA. |
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(20) | Appeal by Marco Evoniuk of the Human Resources Director’s Application of the Legal Standards for Severe and Pervasive Conduct that creates Unlawful Harassment to the Facts Established through the Investigation. (File No. 0249-14-6) – Action Item | |
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| Recommendation: | Adopt the report. Sustain decision of Human Resources Director; deny the appeal by Marco Evoniuk. |
(21) | Appeal by Willie Crawford of the Human Resources Director’s Determination of Insufficient Evidence to Sustain Charge of Retaliation. (File No. 0258-14-6) – Action Item | |
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| Recommendation: | Adopt report. Sustain decision of Human Resources Director; deny Mr. Crawford’s appeal. |
(22) | COMMISSIONERS’ ANNOUNCEMENTS/REQUESTS | |
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| (23) | ADJOURNMENT |