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Office of Contract Administration

Required Vendor Forms

All vendors must fill out the first three forms before the City can do business with them.

  1. P-25 - Business Tax Declaration
  2. IRS Form W-9 -Request for Taxpayer Identification Number 
  3. HRC 12B-101 SF Admin Code Chapters 12B and 12C Declaration
  4. Vendor Profile Application Package (Includes Forms 1-3)

 

Business Tax Declaration - Form P-25

The City uses Form P-25 to determine if vendors must register with the
Tax Collector, and if so, whether they have done so.  All vendors must sign Form P-25, even if they are not located in San Francisco.  Please download Form P-25, sign it, and then return it to the Controller.

Return Form P-25 to the Controller at:

     Fax:   (415) 554-6261
     Email:    vendor.file.support@sfgov.org

If you have questions about Form P-25:

     - BEFORE you submit it, call OCA at (415) 554-6212.
     - AFTER you submit it, call Controller at (415) 554-6702.

If you need to talk to the Tax Collector about business taxes,
please call (415) 554-6718 or 554-4400.

 

IRS Form W-9 - Request for Taxpayer Identification Number and Certification

The City needs each vendor's taxpayer ID number, and if we don't already have it, we need you to submit IRS Form W-9 to us. If you've already done business with the City before, you do not need to fill out IRS Form W-9 because we already have your taxpayer ID number.

We will do our best to make sure the edition we post is current, but we cannot guarantee it. You may want to check the IRS's website for the latest version, http://www.irs.gov/formspubs/index.html. Please download IRS Form W-9, sign it, and return it to the Controller.  

Return IRS Form W-9 to the Controller at:

     Fax:   (415) 554-6261
     Email:    vendor.file.support@sfgov.org

If you need to talk to the Controller about the form, call (415) 554-6702.

 

HRC 12B Forms

The link below goes to the Human Rights Commission (HRC) website. Please use your back button to return to Purchasing . You must complete form HRC-12B-101, and you might have to complete other forms depending on your company's particular situation.

HRC 12B Forms - HRC Website

 

Vendor Profile Application

If you've never done business with the City before, please fill out the application to get yourself into the vendor file and to let us know what products or services you sell.

Vendor Profile Application

 

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